random recurring appointments

[kmac328]

I've been told that in Outlook 2003 it was possible to setup randomly
recurring appointments. I never used it, so I wouldn't now. However, I
definitley do not see a way to do this in 2007. My appointment will occur
every month but not on the same day or date of each month.

Is it possible to do this and I'm simply not seeing the options? I'm using
the Exchange version of Outlook. (Not being a techie I don't know how better
to explain that. )

 

[Diane Poremsky]

you can only do recurring if there is a pattern for the occurrence

 

[kmac328]

That's what I thought. Thank you for confirming it! Good to know I wasn't
just crazy.

Was it possible in 2003 or was the other user mistaken when they told me that?

 

[Diane Poremsky]

they are mistaken. all versions work the same way.

there is an addin that may help.
http://www.websetters.co.uk/WSAddIns/Repeat Appointment/index.htm

 

[kmac328]

Good referral. It looks like it will fit the bill. Many people in my
organization have the same problem and have asked how to deal with it. If
this works out, I'll be a hero!

 

[dottykat]

Can I join in this topic because we here at our University are currently
migrating from Groupwise (Novell) to Outlook and I have discovered when doing
the Introductory training yesterday that I will no longer be able to make
multiple random appointments for meetings and that one job that used to take
me 45 minutes will, once migrated, take me 9 hours to set up 15 separate
weekly meetings for 1-1s with our Directorates 12 Managers on various days
when the Director is available for the next three months. The times of the
meetings remain the same with just the days of the week changing to fit round
other appointments/off campus etc. Are there any plans for Microsoft to wake
up to this problem which seems to be fairly common and address it? Groupwise
is, at present, looking to me to be a much more sophisticated package because
it doesn't believe in 'the tail wagging the dog!'

 

[Diane Poremsky [MVP]]

AFAIK, MS has no plans to change how they handle it. Certainly not in
current versions. If the appointments aren't in a pattern, Outlook can't do
it. (well, it can, if you set up exceptions but that has other problems).

This tool:
http://www.websetters.co.uk/WSAddIns/Repeat Appointment/index.htm will do
it, but it doesn't create a single recurring appointment like outlook does-
it takes the dates and makes individual appointments for you. You can do the
same thing in Excel (although I think the tool is easier if you can't use
excel formulas) or with a copy and paste in outlook.