Quickest Way to Make a List

[bkoryrussell]

I am trying to make a list very quickly for a special section my
magazine is putting together. I don't want to go into each contact
and add a category. I'd rather drag and drop to the desk top or
something. However, when I do drag and drop to the desktop the
company name is no longer the title of the contact, and instead it
becomes the name of the person on the contact list. It also doesn't
link to Outlook anymore.

Is there a quick solution to what I want to do?

 

[Sue Mosher [MVP-Outlook]]

It might help if you explained what kind of "list" you're trying to make. THat could mean a couple of different things.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[bkoryrussell]

It is a list of advertisers that I plan to call on for a special
section in my magazine. We run special sections in our magazine that
certain clients are perfect for and certain ones aren't. I don't want
to end up in a year or two with each customer being listed in
seventeen different categories (some categories that I won't use
again.) I am really using this list as more of a run list, and am
just looking for a very quick way of adding these clients to this
list. Something that I can use to mark off the ones in two different
sections inside the same magazine; the ones I have called and the ones
not yet called; and the ones who have agreed to run and the ones that
have said no

That said, I would like to be able to keep this contacts titled by the
company name, and, if possible, keep them linked to the original
contacts in outlook.

I hope that doesn't confuse you.

Thanks for the help.

 

[Sue Mosher [MVP-Outlook]]

Have you thought about using categories to distinguish them?

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[bkoryrussell]

I am using categories to divide up each contact into large categories
already; such as Medical Contacts, Realtors, etc, but I would rather
use something that was much simpler and quicker for specific
sections. Categories work well for some things. However, in this
case I would have to make seven different categories that I don't
believe can be broken up very easily into sub categories.

This is exactly the break down of my categories and sub categories,
which may help to explain my situation a little more. We are doing
two special sections for our current issue that are entitled Profiles
of Success and Women In Business. Right now, I have a folder on my
desk top entitled Profiles, I then have two sub folders for each of
these; "Called" and "Not Yet Called." In my "called" folder I have a
"Yes" and a "No folder." Dragging them onto the desktop works well
because I can move them into each folder as they are contacted, but,
since it is not linked to outlook once it is dragged onto the desk
top, the contact information is listed by contact name instead of
business name, and any notes I make are not linked to the contact info
in outlook.

Maybe that makes it a little clearer. Thanks again for the help.

Kory

 

[Sue Mosher [MVP-Outlook]]

I don't see anything here that would prevent you from using categories. You certainly can have more than one category on an item. You can use them both for permanent classification and for ad hoc groupings.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers