Question concerning Outlook 2003 and "Automatic Formatting"

[Rich Gory]

I use the "Automatic Formatting" feature of Outlook 2003 to color-code
e-mail messages sent to and from various sources, but I am running into an
issue; the "displayed" name does not always match the actual e-mail address
for a given user.



For example - let's assume that user John Smith has been added to my
contacts list as follows:



Full Name: John Smith

File As / Display Name: Smith, John

E-mail address: (e-mail address removed)



Let's also assume that I setup an auto-format rule to color-code messages
sent to John based on this information - so far so good. Now - let's assume
that John sends me an e-mail message that I wish to reply to - I'm not
addressing the message myself, just replying to his existing message. The
message from John may have a display name that is significantly different
(such as Johnny) than my previously created auto-formatting rule.



Now to my question - does anyone know of a way to setup an auto-format rule
that looks for the underlying e-mail address rather than the displayed name
in Outlook 2003?



As it is, I have to keep adding additional conditions to handle the various
conditions that user John Smith might use when sending messages to me.



Any assistance you can provide is appreciated.

 

[Guest]

I would set it up so that on the Messages tab, you enter your contact's
e-mail address in the "Search for the word(s):" box, then choose
"frequently-used text fields" in the "In:" box. It works for me.

--
Jocelyn Fiorello
MVP - Outlook

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