.PST file too large

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Guest

Every now and then I get an error message when I am trying to delete files in
OUtlook that tells me the Outlook is full (something like that) and that I
should switch to using Outlook 2003 and a .pst file. I am using Outlook 2003
and my file is stored in a .pst file that is almost 2GB.

The solution that I have been using is to delete some of the larger files
that I have in Outlook. After that I seems to work for a while until it
happens again.

I do not want to delete any of my data or e-mails that I have stored. What
do I need to do to have Outlook work fine without deleting my files?

Thank you,
John
 
Start off with a UNICODE formatted pst-file (Outlook 2003 format).
File-> New-> Outlook Data File
 
Aloha Robert,
What will creating a new Outlook file do and how that help with the problem
that I encountering.

If you are recommending creating a new .PST then how will I get my data into
that file?

Would it make a difference to make seperate .PST files for different
folders? i.e. keeping all of my personal folders in one file and all of my
business folders in another?

Thank you,
John

Roady said:
Start off with a UNICODE formatted pst-file (Outlook 2003 format).
File-> New-> Outlook Data File

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


-----

John said:
Every now and then I get an error message when I am trying to delete files
in
OUtlook that tells me the Outlook is full (something like that) and that I
should switch to using Outlook 2003 and a .pst file. I am using Outlook
2003
and my file is stored in a .pst file that is almost 2GB.

The solution that I have been using is to delete some of the larger files
that I have in Outlook. After that I seems to work for a while until it
happens again.

I do not want to delete any of my data or e-mails that I have stored.
What
do I need to do to have Outlook work fine without deleting my files?

Thank you,
John
Click to expand...
Click to expand...
 
Old-style PST files were limited to 2GB in size; 2003-style PST files
are practically unlimited in size.

Once you created the new PST file, drag-and-drop items from the old PST
file into the new one.
Aloha Robert,
What will creating a new Outlook file do and how that help with the problem
that I encountering.

If you are recommending creating a new .PST then how will I get my data into
that file?

Would it make a difference to make seperate .PST files for different
folders? i.e. keeping all of my personal folders in one file and all of my
business folders in another?

Thank you,
John

Roady said:
Start off with a UNICODE formatted pst-file (Outlook 2003 format).
File-> New-> Outlook Data File

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


-----

John said:
Every now and then I get an error message when I am trying to delete files
in
OUtlook that tells me the Outlook is full (something like that) and that I
should switch to using Outlook 2003 and a .pst file. I am using Outlook
2003
and my file is stored in a .pst file that is almost 2GB.

The solution that I have been using is to delete some of the larger files
that I have in Outlook. After that I seems to work for a while until it
happens again.

I do not want to delete any of my data or e-mails that I have stored.
What
do I need to do to have Outlook work fine without deleting my files?

Thank you,
John
Click to expand...
Click to expand...
Click to expand...
 
I was able to drag all of the folder that I created into my new .pst file but
I get a message telling me that I cannot move the Inbox, Contacts, Tasks and
other default folders. How do I get my Inbox, Contacts, etc. into the new
..pst file?

How do I get my autocomplete to look at the Contacts in the new .pst file?

How do I get my e-mail directed into the new .pst file? Do I/can I create a
new Inbox in the new .pst file?

Will I be able to close the old .pst (Personal Folders) file? How do I do
that?

Thank you,
John



Pat Willener said:
Old-style PST files were limited to 2GB in size; 2003-style PST files
are practically unlimited in size.

Once you created the new PST file, drag-and-drop items from the old PST
file into the new one.
Aloha Robert,
What will creating a new Outlook file do and how that help with the problem
that I encountering.

If you are recommending creating a new .PST then how will I get my data into
that file?

Would it make a difference to make seperate .PST files for different
folders? i.e. keeping all of my personal folders in one file and all of my
business folders in another?

Thank you,
John

Roady said:
Start off with a UNICODE formatted pst-file (Outlook 2003 format).
File-> New-> Outlook Data File

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

-----

Every now and then I get an error message when I am trying to delete files
in
OUtlook that tells me the Outlook is full (something like that) and that I
should switch to using Outlook 2003 and a .pst file. I am using Outlook
2003
and my file is stored in a .pst file that is almost 2GB.

The solution that I have been using is to delete some of the larger files
that I have in Outlook. After that I seems to work for a while until it
happens again.

I do not want to delete any of my data or e-mails that I have stored.
What
do I need to do to have Outlook work fine without deleting my files?

Thank you,
John
Click to expand...
Click to expand...
Click to expand...
 
You could try a program like Outlook Attachment Sniffer. After installing
and running, it moves any attachments from your stored email and stores them
in a directory on your hard drive. It replaces the attachment in the email
with a shortcut, which enables you to still forward, open, save as, etc.
Does a really good job of reducing the PST size by getting attachments out
of the Outlook database.

You can re-attach all files if you need to. Works well, but does cost a
little.

Christian
 
I have finally fiqured out how to import my Inbox, Contacts, etc. into the
new .pst. Now I have a new problem. I have two copies of my Personal Folder
and they both point to the same .pst. I cannot close either one of them.
How can I get rid of the second instance of my Personal Folders?
Thank you,
John

John said:
I was able to drag all of the folder that I created into my new .pst file but
I get a message telling me that I cannot move the Inbox, Contacts, Tasks and
other default folders. How do I get my Inbox, Contacts, etc. into the new
.pst file?

How do I get my autocomplete to look at the Contacts in the new .pst file?

How do I get my e-mail directed into the new .pst file? Do I/can I create a
new Inbox in the new .pst file?

Will I be able to close the old .pst (Personal Folders) file? How do I do
that?

Thank you,
John



Pat Willener said:
Old-style PST files were limited to 2GB in size; 2003-style PST files
are practically unlimited in size.

Once you created the new PST file, drag-and-drop items from the old PST
file into the new one.
Aloha Robert,
What will creating a new Outlook file do and how that help with the problem
that I encountering.

If you are recommending creating a new .PST then how will I get my data into
that file?

Would it make a difference to make seperate .PST files for different
folders? i.e. keeping all of my personal folders in one file and all of my
business folders in another?

Thank you,
John

:

Start off with a UNICODE formatted pst-file (Outlook 2003 format).
File-> New-> Outlook Data File

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

-----

Every now and then I get an error message when I am trying to delete files
in
OUtlook that tells me the Outlook is full (something like that) and that I
should switch to using Outlook 2003 and a .pst file. I am using Outlook
2003
and my file is stored in a .pst file that is almost 2GB.

The solution that I have been using is to delete some of the larger files
that I have in Outlook. After that I seems to work for a while until it
happens again.

I do not want to delete any of my data or e-mails that I have stored.
What
do I need to do to have Outlook work fine without deleting my files?

Thank you,
John
Click to expand...
Click to expand...
Click to expand...
 
You can't; you somehow corrupted your mail profile and needs to be
recreated. For this see;
http://www.howto-outlook.com/faq/newprofile.htm

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


-----

John said:
I have finally fiqured out how to import my Inbox, Contacts, etc. into the
new .pst. Now I have a new problem. I have two copies of my Personal
Folder
and they both point to the same .pst. I cannot close either one of them.
How can I get rid of the second instance of my Personal Folders?
Thank you,
John

John said:
I was able to drag all of the folder that I created into my new .pst file
but
I get a message telling me that I cannot move the Inbox, Contacts, Tasks
and
other default folders. How do I get my Inbox, Contacts, etc. into the
new
.pst file?

How do I get my autocomplete to look at the Contacts in the new .pst
file?

How do I get my e-mail directed into the new .pst file? Do I/can I
create a
new Inbox in the new .pst file?

Will I be able to close the old .pst (Personal Folders) file? How do I
do
that?

Thank you,
John



Pat Willener said:
Old-style PST files were limited to 2GB in size; 2003-style PST files
are practically unlimited in size.

Once you created the new PST file, drag-and-drop items from the old PST
file into the new one.

John wrote:
Aloha Robert,
What will creating a new Outlook file do and how that help with the
problem
that I encountering.

If you are recommending creating a new .PST then how will I get my
data into
that file?

Would it make a difference to make seperate .PST files for different
folders? i.e. keeping all of my personal folders in one file and all
of my
business folders in another?

Thank you,
John

:

Start off with a UNICODE formatted pst-file (Outlook 2003 format).
File-> New-> Outlook Data File

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

-----

Every now and then I get an error message when I am trying to
delete files
in
OUtlook that tells me the Outlook is full (something like that) and
that I
should switch to using Outlook 2003 and a .pst file. I am using
Outlook
2003
and my file is stored in a .pst file that is almost 2GB.

The solution that I have been using is to delete some of the larger
files
that I have in Outlook. After that I seems to work for a while
until it
happens again.

I do not want to delete any of my data or e-mails that I have
stored.
What
do I need to do to have Outlook work fine without deleting my
files?

Thank you,
John
Click to expand...
Click to expand...
Click to expand...
 
John said:
I have finally fiqured out how to import my Inbox, Contacts, etc.
into the new .pst. Now I have a new problem. I have two copies of
my Personal Folder and they both point to the same .pst.
Click to expand...

That's one of the reasons that this newsgroup is chock full of the advice to
NEVER import from a PST.
 
Aloha Brian,
What is the advice to get information, email, calendar events, tasks and
contacts into the new .pst file?
Thank you,
John
 
The PrAloha,
Now I've followed the instructions on the "howto" website for creating a new
profile and having that profile point to my newly created .pst file but I am
now encounteringa new problem.
Now each time I start Outlook I get an Microsoft Office Outlook error
message that reads, "The profile is not valid. Enter a valid profile name."
When I click OK and choose the profile that I've just created Outlook opens
perfectly. I do have the checkbox "Set as default profile" selected.
The new profile is the only one that is left as I've removed all of the rest
of my previous profiles.
Is there some deeper place where a reminant of an old profile is stored?
Somewhere like the registry?
Is there a way to fix this?
Do I need to reinstall Outlook?
Do I need to reformat my hard drive and reinstall Windows?
How can I fix this problem?

Thank you,
John

Roady said:
You can't; you somehow corrupted your mail profile and needs to be
recreated. For this see;
http://www.howto-outlook.com/faq/newprofile.htm

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


-----

John said:
I have finally fiqured out how to import my Inbox, Contacts, etc. into the
new .pst. Now I have a new problem. I have two copies of my Personal
Folder
and they both point to the same .pst. I cannot close either one of them.
How can I get rid of the second instance of my Personal Folders?
Thank you,
John

John said:
I was able to drag all of the folder that I created into my new .pst file
but
I get a message telling me that I cannot move the Inbox, Contacts, Tasks
and
other default folders. How do I get my Inbox, Contacts, etc. into the
new
.pst file?

How do I get my autocomplete to look at the Contacts in the new .pst
file?

How do I get my e-mail directed into the new .pst file? Do I/can I
create a
new Inbox in the new .pst file?

Will I be able to close the old .pst (Personal Folders) file? How do I
do
that?

Thank you,
John



:

Old-style PST files were limited to 2GB in size; 2003-style PST files
are practically unlimited in size.

Once you created the new PST file, drag-and-drop items from the old PST
file into the new one.

John wrote:
Aloha Robert,
What will creating a new Outlook file do and how that help with the
problem
that I encountering.

If you are recommending creating a new .PST then how will I get my
data into
that file?

Would it make a difference to make seperate .PST files for different
folders? i.e. keeping all of my personal folders in one file and all
of my
business folders in another?

Thank you,
John

:

Start off with a UNICODE formatted pst-file (Outlook 2003 format).
File-> New-> Outlook Data File

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

-----

Every now and then I get an error message when I am trying to
delete files
in
OUtlook that tells me the Outlook is full (something like that) and
that I
should switch to using Outlook 2003 and a .pst file. I am using
Outlook
2003
and my file is stored in a .pst file that is almost 2GB.

The solution that I have been using is to delete some of the larger
files
that I have in Outlook. After that I seems to work for a while
until it
happens again.

I do not want to delete any of my data or e-mails that I have
stored.
What
do I need to do to have Outlook work fine without deleting my
files?

Thank you,
John
Click to expand...
Click to expand...
Click to expand...
 
John said:
What is the advice to get information, email, calendar events, tasks
and contacts into the new .pst file?
Click to expand...

Either use the Mail applet in Control Panel to add the old PST to the
existing profile or, in Outlook, use File>Open>Outlook Data File to add the
old PST. If you make the old PST your delivery location, there's no need to
move anything anywhere. If you want to leave the new PST as your delivery
location, you can open each default folder in the old PST, select it
contents with CTRL-A and then copy the selection to the corresponding
default folder in the new PST. FOr non-default folders, just copy the
folders themselves.
 
Aloha Brian,
Thanks for your reply. Do you recommend this method when we are moving
contacts and e-mail into a new person's of Outlook.
We have five computers in our office with that many people using Outlook.
It is good to know what the best protocol moving contacts into the new
person's computer as well as if we ever need to upgrade another person's .pst
from the old version.
BTW What is your recommendation for moving data from Outlook 2003 to Outlook
2007.
Thank you,
John
 
John said:
Thanks for your reply. Do you recommend this method when we are
moving contacts and e-mail into a new person's of Outlook.
We have five computers in our office with that many people using
Outlook.
It is good to know what the best protocol moving contacts into the new
person's computer as well as if we ever need to upgrade another
person's .pst from the old version.
Click to expand...

If you're upgrading from OL 2002 or earlier to OL 2003 or later on the same
PC, I believe the best method of transferring is to create a new mail
profile (which should create a new PST), then adding the old PST to that
profile and then:

1) for each non-default folder, right-click and drag the folder to the new
PST's root, choosing Copy when you release the mouse button (or click
Edit>Copy to Folder and specify the PST's root as the destination)
2) for each default folder, open the old folder, select all the data with
CTRL-A, right-click the selection, and drag it to the corresponding default
folder in the new PST, choosing Copy when you release the mouse button (or,
again, use Edit>Copy to Folder and select the corresponding default folder).
For the old Calendar, you should switch to a table view in order to use
CTRL-A
BTW What is your recommendation for moving data from Outlook 2003 to
Outlook 2007.
Click to expand...

Simply reuse the existing PST, if it's already a Unicode PST, and make it
the delivery liocation, removing from the mail profile any PST that the
installation might have created. In fact, it's a good idea to start with a
nnew mail profile in any upgrade situation. If you have autocompletion data
you wish to reuse, simply rename the NK2 file to match the new mail profile
name.
 
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