pst file size

[Basharat A. Javaid]

I started out with pst file of 2.1GB. I deleted many thousands of old
emails from the InBox & Sent folders but the file size did not budge very
much. For example, number of emails in the InBox went down from 8,000+ to
3,000 or so!

Why did the pst file size not reduce significantly - I expected at least
50%+ reduction.


Basharat.

 

[Judy Gleeson \(MVP Outlook\)]

Close Outlook. Open Outlook and take another look. I think that's all it
takes to show you the new smaller size.

Regards

Judy Gleeson
MVP Outlook

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[DL]

Is there a reason for not using the Archive options?

 

[Ben M. Schorr - MVP (OneNote)]

Additionally you may want to run Compact on your PST file (after you
restart Outlook). Right-click the root folder of the file in the Folder
List view, choose Properties, Advanced...

--
-Ben-
Ben M. Schorr, MVP
Roland Schorr & Tower
http://www.rolandschorr.com
http://www.officeforlawyers.com
Author - The Lawyer's Guide to Microsoft Outlook 2007:
http://tinyurl.com/5m3f5q

 

[Basharat A. Javaid]

I tried many times even after having turned off the computer overnight, but
the file size was the same.

 

[Basharat A. Javaid]

That worked. Thanks.

Additionally you may want to run Compact on your PST file (after you
restart Outlook). Right-click the root folder of the file in the Folder
List view, choose Properties, Advanced...

--
-Ben-
Ben M. Schorr, MVP
Roland Schorr & Tower
http://www.rolandschorr.com
http://www.officeforlawyers.com
Author - The Lawyer's Guide to Microsoft Outlook 2007:
http://tinyurl.com/5m3f5q

 

[Basharat A. Javaid]

Not really. I wanted to archive emails more than two years old (I
frequently have to dig up old emails). The archive function allows up to 60
days old files only. So I backed up my large pest file and then created a
smaller file by deleting emails older than two years. May be not an
efficient way to accomplish my goal but I didn't any other way.

Thanks,

Basharat.

 

[DL]

Unless this a corporate environment in which restrictions have been set, the
archive function enables you to select the date upon which archive works
If you are able to create a new pst then you only need to move files to the
new pst, which can remain open within outlook