PST file reached his limits

[Kruijf]

Hi there,

I was wondering if anybody knows a way or got a program to split pst files.

The situation is that we got a policy that limits the pst files to 1.5 GB.
This because we find lots of problems with pst files that are bigger then 1.5
GB.

The problem is that users have pst files bigger then 1.5 GB, how they did it
i dont know but i would like to know a way to split those files so we can use
those pst files again. We cant get the policy off, this is because its just
on accidentalbase.

Hope you guys can help me!

Greets Tom

 

[VanguardLH]

Hi there,

I was wondering if anybody knows a way or got a program to split pst files.

The situation is that we got a policy that limits the pst files to 1.5 GB.
This because we find lots of problems with pst files that are bigger then 1.5
GB.

The problem is that users have pst files bigger then 1.5 GB, how they did it
i dont know but i would like to know a way to split those files so we can use
those pst files again. We cant get the policy off, this is because its just
on accidentalbase.

Hope you guys can help me!

Greets Tom

So why not use the auto-archive feature in Outlook to reduce the size of the
message store (default .pst file) by moving old items into an archive .pst
file?

You can even chain the archiving to include the archive files. Just be sure
the archive .pst file(s) are loaded in Outlook (File -> Open) so Outlook can
actually read and write to them. You could use a global archiving setting
of moving old stuff over a year old into your first archive .pst file, or go
to each folder and set its independent archiving interval. Alas, for the
archive .pst files opened in Outlook that you want archived into an even
older archive, you would have to set the archive interval on its folders.
So you could have items over 1-year old moved into a "1yearold.pst" file,
and having archiving configured in the folders for "1yearold.pst" to archive
items that are over 2 years old into a "2yearold.pst" file, and so on. You
can chain together as many archives as you want. If the number of e-mails
accumulated into a .pst file take longer than 1 year to get close to the 2GB
(1.87GiB) barrier for .pst file size, you could make that interval longer,
like archiving 5-year old items into "archive1.pst" and archiving items
older than 10 years in "archive1.pst" into "archive2.pst", and so on.

The other solution is to use an add-on that strips out attachments to a
known default folder and leaves behind a file URL in the e-mail to indicate
there was an attachment and to where it got removed and saved. This would
reduce the size of your message store if you get lots of e-mails with big
attachments. You can buy add-ins to manually or automatically extract,
remove, and save attachments. There is a free macro you can use in Outlook
(can't find it right now but someone else might chime in with a URL).

 

[Kruijf]

@Brian Tillman, I know thats possible the problem is (what i forget to tell
you all) when a pst file is to big Outlook cant load it because of the
policy. So i can't move mail out of it. Sometimes you can but most of the
time you can't use the PST file if its bigger then 1.5GB.

@VanguardLH, AutoArchive isn't an option to because they shutted that down
with a policy too, can't use it. They did that because lots of people were
complaining that the lost mail after serveral weeks, (autoarchive) the
problem is nobody knew were the mail went to.

I would like to see that macro, probably some people can use it, but i think
i need some sort of pst splitting tool.

Some people here use PSTscan.exe when a pst file is to big and in some sort
of way they can load a pst file thats bigger then 1.5GB, but the policy
should prefend that, anybody an idea on that? Because i thought PSTscan.exe
only scanned and repaired bad sectors in the file if it is corrupt.
Haven't tested yet but still i hoped there was a faster way to split those
pst files.

Still thanks for the fast replies!

Greets Tom.

 

[VanguardLH]

@VanguardLH, AutoArchive isn't an option to because they shutted that down
with a policy too, can't use it. They did that because lots of people were
complaining that the lost mail after serveral weeks, (autoarchive) the
problem is nobody knew were the mail went to.

I would like to see that macro, probably some people can use it, but i think
i need some sort of pst splitting tool.

If policies are so strict as to not allow known and existing solutions
within the product itself then why would we assume that those policies
suddenly became lax when it came to installing software on those same hosts,
like add-ins to Outlook?

Apparently there is also a policy against using Unicode .pst files that
start out with a max size of 20GB but can be increased even further. You're
screwed.

 

[Kruijf]

I kinda figured that out, but hoped anybody had an idea for a solution. The
users of our client all ways have problems with there outlook because they
don't know how to handle Outlook. So i understand the thoughts behind those
policies but for an Office Specialist who needs to solve all the office
problems it is a pain in the ass.

Are there any free PST splitters at all?

Maybe i need to find another way to solve this, or just convince those
people that these policies are not really helpfull..

 

[VanguardLH]

Are there any free PST splitters at all?

If these users are incapable of using File -> Open menu to load the archive
..pst files when using the auto-archiving function, why would they suddenly
be capable of using the same File -> Open menu to load the sliced up .pst
files created by some 3rd party splitter tool? Whether created by archiving
or slicing, they are still going to have to *load* those other .pst file(s).

You want them to create multiple .pst files. Well, auto-archiving does
that. So what's different between using the automatic splitter already
included for free in Outlook (auto archive) versus a 3rd party tool? The
users STILL must load the other .pst files. You might find a 3rd party
splitter but you'll end up paying for a splitter when you already one. If
you get a free splitter, it's likely that its license bans its use for
business (i.e., it is for home or personal use only), plus you still get
stuck with the expense of having to deploy it to all the user workstations
(so it really isn't free).

If you are still intent on finding [another] free pst splitter tool, the
folks in alt.comp.freeware might know of one.

 

[Kruijf]

So i guess nobody has a PST Splitter?

 

[Bob I]

Try this link
http://www.google.com/search?hl=en&source=hp&q=PST+Splitter&btnG=Google+Search&aq=f&aql=&aqi=&oq=

 

[wandong]

Your PST file is oversized. Microsoft Outlook 2002 and earlier versions limit the size of Personal Folders (PST) file to 2GB. Whenever the PST file reaches or exceeds that limit, you will not be able to open or load it any more, or you cannot add any new data to it. This is called oversized PST file problem. More detailed information can be found at http://www.datanumen.com/aor/problems/2gb-pst.htm

You can use Advanced Outlook Repair to solve the problem, by either converting it into Outlook 2003 format ( http://www.datanumen.com/aor/problems/convert-2gb-pst.htm ), or splitting it into smaller pieces ( http://www.datanumen.com/aor/problems/split-2gb-pst.htm )

http://www.datanumen.com/aor/ contains the detailed information about Advanced Outlook Repair.

And you can also download a free demo version at http://www.datanumen.com/aor/aor.exe

wangdong.
Submitted using http://www.outlookforums.com

 

[bakercool]

Outlook stores emails, contacts and other information of user in PST files. PST files of user’s outlook mailbox occupies a substantial space on hard disk. To reduce the size of PST files, we can split large pst file into smaller working pst file. Kernel for PST Split file software will do the task for you. here is the url from where you can download the tool from http://www.splitpstfile.net/