Problems with borders

[MaryL]

I am having problems trying to use borders in a newsletter.

First, I was asked to use one of the borders in "Art" (Christmas trees) for
one page. If I click on "this section," every page in the section has the
border. I do not see an option for just "this page." I only get options
for whole document," "this section," "this section - first page only," and
"this section - all except first page." How do I select a single specified
page for a border (such as, on page 3 out of a 4 page document)?

Second, when a border already exists on a page, how do I delete it (that is,
remove it not simply change it)?

Thank you,

MaryL

 

[Terry Farrell]

You need to use Sections to control where the borders are located. If you
only want the border on the front page, you need to insert a section break,
next page at the end of the first page. Now when you go to Format Borders,
Page Borders, you will see that you can select which section you want the
border: obviously if it is only for the front page, then choose the first
section.

 

[MaryL]

It's not working. There seems to be something embedded in the document I am
using, or I am inadventently creating a problem. If I select "this
section," the borders always seem to appear either above or below where I
want them. If I select "section," it jumps to another section in the
document -- there is no selection for specific sections other than "this"
section.

The particular document I am working on is awkward because another member
e-mailed a page as she wanted it inserted in the newsletter. I can copy and
paste the document but not the border. The page she sent contains several
fonts, clip art, and text created with WordArt. I was not able to simply
use "insert" because it does not seem to fit any of the selections I can
make. If I choose "picture" for this particular file (which it is not, of
course), I get an error message. So, I would like to just copy and paste
the content of the document and then replace her border, but then I'm back
to my original problem. I can't get the border to attach to the correct
page. Ironically, I can "select all" and copy the entire page (including
border) into a new document, but the border disappears when I try to paste
it into this newsletter.

Incidentally, where should the cursor be positioned? I can position it to
the right of the dotted lines that show section break, or I can position it
above or below. However, I have not been able to position it to the far
right of the section break.

Thanks for any help. I am having a very hard time with this.

MaryL

 

[Terry Farrell]

I am unable to help much with this. I don't which version of Word you are
using, which version was used to create the page you are trying to add or
how that user created the border you want to include.

Usually, if you place the cursor in your document and then use Insert, File
to add the other single page document, it should insert in total. How are
you inserting it? I suggest at the very top of your document, you insert a
Section Break, Next page which will leave you a blank front page. With the
cursor still on the front page, use Insert File and select the user's file.
Does that not bring in the whole page?

Terry

 

[MaryL]

Sorry...I usually include that information but forgot it this time. I am
using Office 2007, but I have to work in compatibility mode because I create
the newsletter at home and then e-mail it to our church. They have Word
2003, so I have been saving everything as a Word 97-2003 document. I don't
know what version was used for the document I was trying to insert because
that came from still another source (a committee member who e-mailed the
flyer and asked to have it included in the newsletter). This flyer has a
couple of different fonts plus WordArt and some clipart.

I do not have an option for Insert: File. That is what I would have used in
WordPerfect, but I could not find it in Word. (On the other hand, I am a
newbie to Word.) I have these options in Word 2007: Picture, Clip Art,
Shapes, SmartArt, and Chart. I selected Picture because that seemed the
closest, but I am certainly open to suggestions! When I used Insert:
Picture for other documents, I was able to do it. But on this particular
document, I would either receive an error message (two occasions) or a
dialog box opened with a long list of options (which is what happened most
often). I did not recognize any of the options, and everything I clicked on
returned an error. The box included options such as Windows Enhanced
Metafile, Windows Metafile, and JPG File Interchange Format. There was a
long list of these names, and I am not familiar with any of them. Each
attempt to use one of them would result in "An error occurred while
importing this file."

I was finally able to reconstruct the file - after many attempts - by
copying and pasting the contents, then adding a border. Unfortunately, I am
not sure what I finally did that enabled it. I expect that the same
situation may occur in the future, so I would like to learn what I should be
doing. For example, where should the cursor be placed? Should it be on the
page where I want the border? That is what I expected, but that resulted in
a border jumping to a different page. This was one of the Art borders, and
I selected "this section."

I will also check with the person who created the flyer to see what version
of Word she used. If she is using Word 2007, I will ask her to save future
documents as Word 97-2003. Does it seem likely that this could be the
source of my problem?

Thanks for your help!

MaryL

 

[Terry Farrell]

Users of Word (Office 2000-2003) can download the free Office 2007
compatibility pack which will allow them to open and edit documents from
Office 2007. It also provides them with all the new fonts that come with
Office 2007 for compatibility.

The Insert File command is not on a Ribbon. But you can add it to your QAT
by right-click on the QAT and selecting Customise. Then select All Commands
and scroll down to select Insert File and choose Add to put it on the QAT.

Terry

 

[MaryL]

Thank you. I followed your instructions, saw the list with Insert: File,
added it, and checked on OK. But now I don't see it. Should it now appear
on the ribbon, or do I need to look elsewhere? The QAT ribbon looks just as
it did before.

MaryL

 

[Suzanne S. Barnhill]

On the Insert tab (Text group), choose Object, then Text from File. That's
the equivalent of Insert | File. Also, have you considered using the PDF
add-in to convert the newsletter to a PDF and send that to the church?

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[MaryL]

Thanks, Suzanne. I just tried Insert | File. It did import the text but
not the border (which is probably what would be expected). However, I was
easily able to add the border.

I have considered PDF and wonderef if that would work. I have never used
PDF myself (except for reading, but not for writing) but would be willing to
try it. The one thing that has slowed me down is that the secretary has
occasionally need to add a "last minute" note after I e-mail the newsletter,
and I don't think she could do that if I used PDF. Is that correct?

MaryL

 

[Terry Farrell]

I never tried the Text from File option... I had no idea it was equivalent
to Insert, File. It sounds daft to me!

Terry

 

[Terry Farrell]

You have to select Insert File and then click on the ADD button (slap bang
in the middle of the dialog). Then the command should appear in the list on
the right side. OK the dialog and the command should then be on your QAT.

Terry

 

[MaryL]

That's what I did. (That's what I meant when I said I "added it," but I
didn't make that clear.) I also clicked on OK to complete the process.
So, I just tried it again and got the response that it is "already on the
Quick Access Keyboard." However, I can't find it! The ribbon looks exactly
the same, and there is nothing new in the button.

MaryL

 

[MaryL]

When I tried it, it was not really the equivalent of WordPerfect's Insert |
File because it inserted the text and clipart but did not insert the
complete file. That is, it did not insert the border. I'm going to
experiment some more with it with larger documents, but I really wish I
could customize the QAF to include that command. (I just replied to you to
explain what I tried.)

MaryL

 

[Suzanne S. Barnhill]

I haven't used the PDF Add-in in Word 2007, but I frequently create PDFs
with Adobe Acrobat in Word 2003, and it is very straightforward. But no, the
secretary would not be able to edit the PDF.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Suzanne S. Barnhill]

Are you sure you're looking on the QAT? It's that thing that (unless you've
moved it below the Ribbon, as most of us do) is above the left end of the
Ribbon, next to the Office Button.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Suzanne S. Barnhill]

I agree that it's misleading. I would never have guessed if I hadn't read it
in these NGs.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[MaryL]

Aha! That's it! I was looking at the ribbon and thought that was the same
as QAT because I right-clicked on the ribbon to customize. One more problem
solved. It does not import the border, but I was able to add one myself.
The text and clipart imported, so this helps a great deal.

Thank you very much.

MaryL