Printing markup only -- page numbering bug WD 2003

[Guest]

Sometimes I want to print comments, not the entire list of markups. To do
this, I deselect formatting, insertions, and deletions, leaving comments
only, then select "List of markup" in the print dialogue. So far, so good.
The comments are the only thing that print. Also, so far, so good. But woops
-- the page number listing for every comment is the first page of the
document. I can't tell what pages they're on. If I print the entire list of
markup, the page numbers track properly. It seems that printing only one
item, such as comments, causes the program to lose track of the page numbers
the item is located on.

RB

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[Guest]

I spent an additional couple of hours working on this, and have come up with
a probable cause and solution. Here are my notes, with the solution first and
the cause second (this seems to be a carryover of a Word 2000 bug).

I'm posting this in case anyone else encounters the same difficulty.

==========
To get comments only to print in Word 2003:

1. Make sure tracking is turned on.
2. Uncheck everything but "comments" in the "show" dropdown.
3. Turn balloons on for Comments and formatting only.
4. Navigate to one or two comments and actually "enter" them by placing the
cursor inside the balloon.
5. Hit Control-P to open the printer dialogue.
6. Select "List of markup" in the "Print what" dropdown.

Comments should print with correct page numbers listed.
If all you get is the first page number of the document for every comment,
go through steps 1-4 again, as many times as it takes. Try doing some editing
of a comment both in the balloon and in the task pane.

Eventually it should work. Best to print to PDF first, to avoid waste of
paper, then print the PDF to paper when it finally works right.

In one extreme case, I had to enter the balloon of each and every comment,
and enter a page code into the comment's text body. The list markup of
comments finally printed with the right page numbers after several tries,
when I resorted to that tactic.

This is a leftover effect of a Word 2000 bug. Once it printed comments, it
locked the page number for every comment at whatever page the first comment
occurred on. It has carried over into the files brought into Word 2003. Above
process finally clears whatever pointers in the file were messing things up.

Also: To enter a date (using date macro) or a page code in a comment, do it
in the balloon. They won't enter properly in the task pane.