Print range not working

[Guest]

I'm having trouble printing a range of pages in Word 2003. Printing the whole
document works fine, as does printing the current page. However, when I
specify a range, e.g. 1-5, it sends the whole document to the printer. If I
try to specify section 3.0, e.g., S3, it prints the first two pages of the
table of contents, i and ii.

Any thoughts?

Thanks

 

[Suzanne S. Barnhill]

Have you tried specifying s3 instead of S3? Not sure if it would make a
difference or not. Also, are you sure that the pages that print are *not*
section 3?

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

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[Tony Jollans]

Oh what fun this is!

If you have multiple sections in your document and you have non-continuous
page numbers, you can get some possibly unexpected results.

My guess is that Section 3 is your ToC.

And that you have multiple sections all restarting at page 1 - in which case
printing page 1-5 will print pages 1-5 of each section which may well be all
of your document.

 

[Guest]

Hhmmm, I'm thinking that if I divide my document into sections using section
headings, that Word will recognize what I mean by "Section 3."

Are you saying that Word recognizes "sections" consecutively, so that for
Word, Section 3 starts after the third section break in the document,
regardless of where my Section 3 heading occurs?

What fun, indeed!

 

[Guest]

Unfortunately, s3 versus S3 doesn't seem to make a difference. As my message
to Tony below indicates, I may not be in synch with what Word considers to be
a "section."

Nevertheless, when I open a document, I see 8/55, which I assume to be page
8 of 55 pages, counted from the very first page. Shouldn't I be able to print
say, pages 9 - 20, regardless of their content, without Word sending the
whole document to printer, as it does now? What am I missing here?

 

[Suzanne S. Barnhill]

No, once you have inserted section breaks, you must include the section
information as well, using the format shown on the status bar (such as
p1s3-p3s3). For more, see the "Print specific pages and sections" portion of
the "Print a document" Help topic.

And yes, what Word considers a section is a portion of the document between
section breaks. You can find the current section number from the status bar.
When you begin a document, you have a single section; insert a section
break, and you have sections 1 and 2; another section break adds section 3,
and so on.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Daiya Mitchell]

Hhmmm, I'm thinking that if I divide my document into sections using section
headings, that Word will recognize what I mean by "Section 3."

No. Word will recognize a section as a piece of the document that is
separated by a Section Break. There are 4 types of section breaks. Word
does not care what you think is a section, it only cares about section
breaks.

Click ¶ on the standard toolbar, or switch into Normal View, and then Word
will show you the section breaks as double lines across the page with
labels.

 

[Daiya Mitchell]

Small correction:

Yep.

Well, actually, after the third section break would be section 4. But it's
still totally regardless of your headings.

 

[Guest]

Got it. Thank you very much!

Small correction:


Well, actually, after the third section break would be section 4. But it's
still totally regardless of your headings.
--
Daiya Mitchell, MVP Mac/Word
Word FAQ: http://www.word.mvps.org/
MacWord Tips: <http://www.word.mvps.org/MacWordNew/>
What's an MVP? A volunteer! Read the FAQ:

 

[Guest]

No, once you have inserted section breaks, you must include the section
information as well, using the format shown on the status bar (such as
p1s3-p3s3).

Understood. I'm sure that's somewhere in the documentation, but I didn't see
it. Thanks for your help!

 

[Suzanne S. Barnhill]

Well, where it is in the documentation is the article I cited.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

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