Print Mapping


P

Parvardigar

Hello

There must be a method to map to a printer’s tray. Googling this
concept yield no results.
In our small company we have an HP 2550. The shipping department, by
printer’s default, prints out their invoices (pre printed form) from
Tray 3.

Accounting wants to use this printer, and print out their documents
using blank paper, from Tray 2.

I need to keep everyone separated so that the departments are using
only assigned Trays.
Shipping, Tray 3, invoices. Accounting, Tray 2, blank paper.

I would need to go to the workstations and “add” a mapped printer.
That way the users could choose, by mapping, the Tray assignments.

I’m thinking that when one elects to add a printer the choices would
be for the HP 2550:

ADD
192.169.254.131 Tray 2
ADD
192.169.254.131 Tray 3

I don’t know how to do this. Is it possible to map to a specific
tray?
Thanks for any advice on how to setup a printer to print out to a
specfic tray via mapping.

John Marshall
 
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L

Lem

Parvardigar said:
Hello

There must be a method to map to a printer’s tray. Googling this
concept yield no results.
In our small company we have an HP 2550. The shipping department, by
printer’s default, prints out their invoices (pre printed form) from
Tray 3.

Accounting wants to use this printer, and print out their documents
using blank paper, from Tray 2.

I need to keep everyone separated so that the departments are using
only assigned Trays.
Shipping, Tray 3, invoices. Accounting, Tray 2, blank paper.

I would need to go to the workstations and “add” a mapped printer.
That way the users could choose, by mapping, the Tray assignments.

I’m thinking that when one elects to add a printer the choices would
be for the HP 2550:

ADD
192.169.254.131 Tray 2
ADD
192.169.254.131 Tray 3

I don’t know how to do this. Is it possible to map to a specific
tray?
Thanks for any advice on how to setup a printer to print out to a
specfic tray via mapping.

John Marshall

It's been a long time since I did something like this, but it seems to
me that the "map" command is the wrong approach. The selection of which
tray to print from is done by the printer's driver.

IIRC, the way to do this is to configure the printer to use a different
default paper source on the different computers. For example, on all of
Accounting's computers, set the default paper source to Tray 2.

Selecting the tray to print from also can be done using macros, at least
if the application used to print (e.g., Word) supports macros.

One issue that you'll have to investigate using hp's resources is what
happens when the default tray is empty. Many of the printers that I
used to work with would automatically switch to another paper source of
the default source was empty.

--
Lem -- MS-MVP

To the moon and back with 2K words of RAM and 36K words of ROM.
http://en.wikipedia.org/wiki/Apollo_Guidance_Computer
http://history.nasa.gov/afj/compessay.htm
 
P

Parvardigar

It's been a long time since I did something like this, but it seems to
me that the "map" command is the wrong approach. The selection of which
tray to print from is done by the printer's driver.

IIRC, the way to do this is to configure the printer to use a different
default paper source on the different computers.  For example, on all of
Accounting's computers, set the default paper source to Tray 2.

Selecting the tray to print from also can be done using macros, at least
if the application used to print (e.g., Word) supports macros.

One issue that you'll have to investigate using hp's resources is what
happens when the default tray is empty.  Many of the printers that I
used to work with would automatically switch to another paper source of
the default source was empty.

--
Lem -- MS-MVP

To the moon and back with 2K words of RAM and 36K words of ROM.http://en.wikipedia.org/wiki/Apollo_Guidance_Computerhttp://history.nasa.gov/afj/compessay.htm- Hide quoted text -

- Show quoted text -

I did write to HP. The instructions were outlined as you suggested.
Using their method (non mapping) I did have failures.

We have a LAN. The printer is 'added' from the Server, the Print
Server. Thus at the workstation one can add printers. And if one
elects, for example, the HP21015 as the Default printer the printer
will except print jobs, and print accordingly.

I say this because each workstation with the HP 2015 can be
configured. The shipping department - when they send a print job out
to the HP2015 their print jobs go out to Invoice Paper, Tray 3.

At an accounting workstation I added the HP 2015. In devices settings
I changed Tray 3 from 'installed' to 'Not Installed' . Any reference
to Tray 3 I removed, altered, - as 'not installed'.

In theory the shipping department because they have in device settings
Tray 3 configured to 'installed' that's where the print job spools ;
(but I can't explain why it would spool to Tray 3 instead of Tray 2-
that I don't understand) and for the accountant workstation ; because
all references to Tray 3 is "Not Installed' they should be able to
print to only Tray 2.

I sent out the print job from the accountant's work station and it
printed out to Tray 3.

Another way of stating this: the shipping folks have Tray 1,2,3,
configured and their print jobs, by 'default?' go to Tray 3.
The accounting folks have Tray 1,2 configured and their print jobs are
spooled out to Tray 3.

Thanks for any attentions to this print tray issue. John Marshall
 
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L

Lem

Parvardigar said:
I did write to HP. The instructions were outlined as you suggested.
Using their method (non mapping) I did have failures.

We have a LAN. The printer is 'added' from the Server, the Print
Server. Thus at the workstation one can add printers. And if one
elects, for example, the HP21015 as the Default printer the printer
will except print jobs, and print accordingly.

I say this because each workstation with the HP 2015 can be
configured. The shipping department - when they send a print job out
to the HP2015 their print jobs go out to Invoice Paper, Tray 3.

At an accounting workstation I added the HP 2015. In devices settings
I changed Tray 3 from 'installed' to 'Not Installed' . Any reference
to Tray 3 I removed, altered, - as 'not installed'.

In theory the shipping department because they have in device settings
Tray 3 configured to 'installed' that's where the print job spools ;
(but I can't explain why it would spool to Tray 3 instead of Tray 2-
that I don't understand) and for the accountant workstation ; because
all references to Tray 3 is "Not Installed' they should be able to
print to only Tray 2.

I sent out the print job from the accountant's work station and it
printed out to Tray 3.

Another way of stating this: the shipping folks have Tray 1,2,3,
configured and their print jobs, by 'default?' go to Tray 3.
The accounting folks have Tray 1,2 configured and their print jobs are
spooled out to Tray 3.

Thanks for any attentions to this print tray issue. John Marshall

As I said, it was a long time ago, but it *was* in the context of an
office where all of the printers were network printers connected to a
print server.

I think I remember a bit more, but I can't guarantee the following.

There are two places to set things, the printer's device settings and
the printer's advanced document settings. I can't remember if you need
to set both, or if only one, which one.

First, define a new form. HP makes the information on how to do this
quite hard to find, but it's simple once you know how:

In Printers and Faxes,
- File > Server Properties > check the box to "Create a new form"
- Give the new form a name and set the sizes appropriately, then "Save
Form."

Now, right click on the printer icon and select "Properties," then click
on the "Device Settings" tab. You should see "Form to tray assignment."
Set "Printer Autoselect" to the form you created and then assign the
form to the appropriate tray.

Now go to the "Printer Preferences" dialog and click the "Advanced" tab.
Under "Paper output" select the new form you created.

Finally, you may also have to ensure that the application used to print
selects the appropriate form (paper size/type). Here's an excerpt from
the manual for an HP LaserJet:

<HP Manual>
Print setting priorities
There are three ways to change print settings for this printer: in the
software application, in the printer driver, and in the HP toolbox. For
the HP LaserJet 1300 series printer, you can also change print settings
through the embedded Web server. Changes made to print settings are
prioritized according to where the changes are made, as follows:

Changes made in the software application override settings changed
anywhere else. Within a software application, changes made in the Page
Setup dialog box override changes made in the Print dialog box.
Changes made in the printer driver (Printer Properties dialog box)
override settings in the HP toolbox. Changes made in the printer driver
do not override settings in the software application.
Changes made in the HP toolbox and the embedded Web server have the
lowest priority.
If a particular print setting can be changed in more than one of the
ways listed above, use the method that has the highest priority.
</HP Manual>
--
Lem -- MS-MVP

To the moon and back with 2K words of RAM and 36K words of ROM.
http://en.wikipedia.org/wiki/Apollo_Guidance_Computer
http://history.nasa.gov/afj/compessay.htm
 

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