Personal Folder Template

[Guest]

We have users who use the same Pst folder structure for every year. In order
for the user to create a new pst for the upcoming year he must copy the
existing pst to a new filename, then go in and delete all the messages within
each folder. Is there a way we can create "tombstone" PST files each year
that contain only the folder structure and not include the email messages in
any of the folders?

Thanks

 

[Gordon]

We have users who use the same Pst folder structure for every year. In
order
for the user to create a new pst for the upcoming year he must copy the
existing pst to a new filename, then go in and delete all the messages
within
each folder. Is there a way we can create "tombstone" PST files each year
that contain only the folder structure and not include the email messages
in
any of the folders?

Thanks

On Jan 1st (or whenever your year starts), archive all the previous year's
emails using the Outlook Archive function. That will create an Archive file
in exactly the same structure as the current pst file, which you can then
rename to reflect the year, and will leave the current pst file in its same
format but with no emails!

HTH

 

[Guest]

Thank you Gordon for the quick reply. I will get the user to give it a try.
Josh

 

[Brian Tillman]

We have users who use the same Pst folder structure for every year.
In order for the user to create a new pst for the upcoming year he
must copy the existing pst to a new filename, then go in and delete
all the messages within each folder. Is there a way we can create
"tombstone" PST files each year that contain only the folder
structure and not include the email messages in any of the folders?

In addition to Gordon's suggestion, you could pre-create a PST with the
structure you want and then copy that empty PST, making the copy your new
delivery location at the beginning of each year.