paste special does it bloat a file?

[Guest]

Hello

When doing a paste special from Excel into Power Point does that bloat the
file? We need to have our PPT files clean so that they can be compressed down
for emailing purposes.

I understand that all pictures should be inserted properly and Excel pages
should be brought in a certain way also.

I have stated that we should NOT be using the paste special option from
Excel. Some of the spread sheets we take information we need only a portion
of that sheet. I have suggested that we just make a new table and input the
data by doing it this way there is a better chance of keeping the file clean
and compression will be easier. (but hey what do I know, so I come to you and
ask the experts)

File size is critical to us we need a print file and a small one for
emailing. We do use the Optimizer program. Sometimes no matter how we have
tried to compress the file it won't go down in size.

Here is the basic question is using the paste special option going to make
it harder to compress the file down in the end?

I appreciate your time and am desperately in need an answer.

Thank you
MJ

 

[Steve Rindsberg]

When doing a paste special from Excel into Power Point does that bloat the
file? We need to have our PPT files clean so that they can be compressed down
for emailing purposes.

When you Paste Special, you have to choose what type of data you'd like to
paste. What you pick can have a big effect on the file size. What are you
choosing typically?

I have stated that we should NOT be using the paste special option from
Excel. Some of the spread sheets we take information we need only a portion
of that sheet. I have suggested that we just make a new table and input the
data by doing it this way there is a better chance of keeping the file clean
and compression will be easier. (but hey what do I know, so I come to you and
ask the experts)

You're exactly right. That will help.

File size is critical to us we need a print file and a small one for
emailing. We do use the Optimizer program. Sometimes no matter how we have
tried to compress the file it won't go down in size.

If you mean our PPTools Optimizer, which options have you chosen?

If you'd prefer to discuss it privately, shoot me an email at steve at-sign
pptools dot com