Outlook public folder & exchange

[Guest]

SBS 2003 all service packs using exchange - outlook 2003 all service packs.
Have created public folders with all members able to use these folders. Would
like Outlook to notify other group members when a new item has been copied to
a shared public folder. Using the public folders to share emails. Someone
gets in an email that applies to everybody they then move the email to a
shared public folder at this time we want Outlook to notify everyone in the
group that uses this folder to be notified a new item has been placed in it.

Thank you for any assistance

 

[Sue Mosher [MVP-Outlook]]

You could use the Folder Assistant on the folder to forward a copy of the new message or check out the tools listed at http://www.slipstick.com/addins/notify.htm

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Guest]

All people in the office have these public folders displayed in their
Outlook. What we need is when the phone person that gets the company email
that all need to read and some might need to act on, she moves the email to
one of the public folders that all have complete access to. We would like the
other computers outlook to display that an email has arrived in a public
folder. At this time we are forwarding the email to all which creates many
copies of the same email.

 

[Milly Staples - MVP Outlook]

Exchange uses SIS (Single Instance Storage) which means that only one copy
of the message exists with pointers from the various recipients to that
message. Multiple copies are not created.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, whatever asked:

| All people in the office have these public folders displayed in their
| Outlook. What we need is when the phone person that gets the company
| email that all need to read and some might need to act on, she moves
| the email to one of the public folders that all have complete access
| to. We would like the other computers outlook to display that an
| email has arrived in a public folder. At this time we are forwarding
| the email to all which creates many copies of the same email.
|
| "Sue Mosher [MVP-Outlook]" wrote:
|
|| You could use the Folder Assistant on the folder to forward a copy
|| of the new message or check out the tools listed at
|| http://www.slipstick.com/addins/notify.htm
||
|| --
|| Sue Mosher, Outlook MVP
|| Author of Configuring Microsoft Outlook 2003
||
|| and Microsoft Outlook Programming - Jumpstart for
|| Administrators, Power Users, and Developers
||
||
|| ||| SBS 2003 all service packs using exchange - outlook 2003 all
||| service packs. Have created public folders with all members able to
||| use these folders. Would like Outlook to notify other group members
||| when a new item has been copied to a shared public folder. Using
||| the public folders to share emails. Someone gets in an email that
||| applies to everybody they then move the email to a shared public
||| folder at this time we want Outlook to notify everyone in the group
||| that uses this folder to be notified a new item has been placed in
||| it.
|||
||| Thank you for any assistance