Outlook Maintenance

  • Thread starter Thread starter -Alias-
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A

-Alias-

I am thinking about changing from Outlook Express to Outlook 2000. OE
needs to have its messages compacted and other things as routine
maintenance. What needs to be done to maintain Outlook properly?

Thanks!

Alias
 
-Alias- said:
I am thinking about changing from Outlook Express to Outlook 2000. OE
needs to have its messages compacted and other things as routine
maintenance.
Click to expand...

There's no REQUIREMENT in OE for you to perform any routine maintence.
What needs to be done to maintain Outlook properly?
Click to expand...

Backing up your PST regularly is a good idea. Compacting the PST
occasionally (similar to compacting OE's folders) is probably worthwhile if
you perform deletions and the moving of messages between folders with any
regularity. The biggest thing you need to guard against with OL 2000 is to
keep the size of your PST under about 1.25 to 1.5 GB. This means that from
time to time you should either archive or delete items you no longer need to
address.

In other words, proper maintence of your data store in Outlook is really no
different that proper maintenace of ANY of the data on your PC (including
that in Outlook Express). Back things up, remove items you don't need,
organize in a fashion you find logical.
 
Brian said:
There's no REQUIREMENT in OE for you to perform any routine maintence.


Backing up your PST regularly is a good idea. Compacting the PST
occasionally (similar to compacting OE's folders) is probably worthwhile
if you perform deletions and the moving of messages between folders with
any regularity. The biggest thing you need to guard against with OL
2000 is to keep the size of your PST under about 1.25 to 1.5 GB. This
means that from time to time you should either archive or delete items
you no longer need to address.

In other words, proper maintence of your data store in Outlook is really
no different that proper maintenace of ANY of the data on your PC
(including that in Outlook Express). Back things up, remove items you
don't need, organize in a fashion you find logical.
Click to expand...

How does one compact the PST?

Thanks again,

Alias
 
Right click on the PST --- properties -- click on ADVANCED... you will find
a compact now.. button
 
-Alias- said:
It's a good idea to compact messages and keep .dbx files under 100MB.
Click to expand...

Perhaps, but there's no requirement to do so. In your original message you
said "OE _needs_ to have its messages compacted." It may be a good idea,
but it does not NEED compaction.
How does one do that?
Click to expand...

With Outlook closed, copy the PST to a safe place. There is other data
outside of your PST that can be backed up, but losing it isn't a trauma like
losing mail, contacts, calendar, and so on. See this:
http://www.slipstick.com/config/backup.htm and this:
http://www.howto-outlook.com/howto/backupandrestore.htm
 
Brian said:
Perhaps, but there's no requirement to do so. In your original message
you said "OE _needs_ to have its messages compacted." It may be a good
idea, but it does not NEED compaction.
Click to expand...

I don't want to quibble.
With Outlook closed, copy the PST to a safe place. There is other data
outside of your PST that can be backed up, but losing it isn't a trauma
like losing mail, contacts, calendar, and so on. See this:
http://www.slipstick.com/config/backup.htm and this:
http://www.howto-outlook.com/howto/backupandrestore.htm
Click to expand...

Final? question: How do I transfer everything from OE to OL?

Alias
 
simple, open OE and click on export-->messages .. u get a messag click on
OK.. and ther u are .... all messages should be in outlook now...
but contacts should be exported as a .csv file from OE and imported into
outlook.
 
-Alias- said:
I don't want to quibble.
Click to expand...

Fine, but words DO have specific meanings.
Final? question: How do I transfer everything from OE to OL?
Click to expand...

It depends a little on whether or not you're using more than one identity in
OE, but the general process is to use Outlook's File>Import and
Export>Internet Mail Accounts to import your accounts, File>Import and
Export>Import Interney Mail and Addresses to import your contacts and rules
(NOT mail) and Outlook Express's File>Export>Messages to export your mail to
Outlook.
 
Brian said:
Fine, but words DO have specific meanings.
Click to expand...

And others are ambiguous ;-)
It depends a little on whether or not you're using more than one
identity in OE, but the general process is to use Outlook's File>Import
and Export>Internet Mail Accounts to import your accounts, File>Import
and Export>Import Interney Mail and Addresses to import your contacts
and rules (NOT mail) and Outlook Express's File>Export>Messages to
export your mail to Outlook.
Click to expand...

Thanks, very helpful.

Alias
 
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