Outlook Inviting and notifying People not on the Send List


K

KimShu

When we send a meetinging or calendar request, outlook will show/email
several invitees who were not originally invited. How do we stop this from
happening. Often people recieve an invite to a meeting that they have not
business seeing.
 
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N

Nikki Peterson

99.9% chance that this issue is caused by the mis-use of the
"DELEGATION" tab.

When you invite someone to a meeting...
and they have "delegated" someone to their Calendar...
The delegate will receive the invite for the original intended
invitee.

I am afraid that the only way to track this down is to look
at EVERYONE who was invited, and have them look at
their delegation tab and see if it was them.

If a client wants to give others permission to see their Calendar
or "Share" their calendar, they should go to the Properties dialog box
and change the options on the Permissions tab. Usually "REVIEWER"
permissions are plenty enough for anyone to see your calendar.

" Delegates can send items on your behalf. To grant permission
to others to access your folders without also giving them
send-on-behalf-of privileges, go to the Properties dialog box
for each folder and change the options on the Permissions tab."

Delegation

If you're so busy that you don't have time to mind your own busyness,
then you're ready to delegate the responsibility of managing your
calendar to someone else. A delegate manages someone else's
schedule, meetings, and appointments, freely and visibly.

Just as you might have an assistant who helps you manage your
incoming paper mail, Microsoft Outlook provides similar
functionality by making it possible for you to give another person
access to your Inbox and any other Outlook folder you want. The
process of granting someone permission to open your folders,
read and create items, and respond to requests for you is
called “delegate†access.

As the person granting permission, you determine the level of access
the delegate has. You can give a delegate permission to read items in
your folders, or to read, create, modify, and delete items. You can
give a delegate permission to send mail and to respond to mail on
your behalf. The delegate can also organize meetings on your behalf
and respond to meeting requests and task requests sent to you.
By default, if you grant someone access to your folders, that delegate
has access to the items in the folders, except items marked private.
You must grant additional permissions to allow access to private items.

NOTE: The Delegates tab in Outlook’s Options menu is meant to be
used ONLY for delegation.

Nikki

When we send a meetinging or calendar request, outlook will show/email
several invitees who were not originally invited. How do we stop this from
happening. Often people recieve an invite to a meeting that they have not
business seeing.
 

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