Outlook address book

[Guest]

I have created an address book with email, mailing address, fax, phone, name
titles etc. When I go to send a new email and click on the "TO" button to
select a name from my address book, each persons name is in there twice, once
for the email address and the other for the fax.

How do I get rid of the fax name in the list without deleting the fax number
from the contact info.? When I click on the "TO" button I only want to see
the name of each person once, don't need the fax when sending email.

Please Help,

thanks,

Sal

 

[Russ Valentine [MVP-Outlook]]

Outlook considers fax numbers to be valid electronic addresses, since there
are many client- and server-based components that can use such addresses.

One method to hide fax numbers from the address book is to prefix the fax
number with one or more letters (maybe B for business fax, H for home, O for
other). If the fax number begins with a letter, Outlook won't show it in the
address book.

There are a couple of utilities that can help you hide fax numbers from the
address book. See http://www.rsoutlook.com/us/rshifa.htm and
http://www.sperrysoftware.com/Outlook_Solutions.htm (Hide Fax Numbers).

Another way to avoid having fax numbers appear in the address book is
simply not to enter data in the fax fields. Put fax numbers in some other
(non-phone) fields.