Outlook 2003, Pop, Exchange Server

[news.micrisoft.com]

I have Outlook 2003 and have used it with Pop3 accounts.

I Just got a BlackBerry and signed up with a 3rd Party Exchange Server to
use the BB with BES.

Right Now I have two profiles, one for the exchange server and one for pop3.
Also, I have my email (e-mail address removed) automatically forwarded to two
locations, one the exchnage server and the other a pop account.

So now, I have the same emails at two locations, one in the pop account so I
can download and save my messages for offline viewing and one to the server
so they go to my BlackBerry. And then I delete off the echange server when
I have time. I essentailly use the pop emails downloaded as the ones I
maintain and file.

Obviously, I am doing double work. I am new to the exchange server. I use
a mobile computer and often am on a Wireless connection (VZW Express
Network, not WIFI).

After reading, I realize I can setup one profile for everything. I can also
setup outlook to automatically move the emails from the exchange server to a
local past upon receipt. This will keep the server clear and allow me to
maintain all my emails on my local computer for offline viewing, filing and
archiving at the same time keeping the size of my account on the exchange
server to a minimum.

My concern is using the exchange server with a wireless connection. Will it
be too slow? Pop takes a moment downloadiing the messages, but once done,
it is done. I am assuming that the server must synchronize, but again, if I
immediately move it to a local pst file throughout the day, the sync should
be quick (exchange profile file size).

I would rather just use the exchange server so I do not have to handle or
see things twice; however, I do not want to get stuck on the road with the
wireless connection and find that the system locks up communicating with the
exchange server. I do not want to move my domain over until I am sure this
works well.

I would appreciate any input on the above.

thanks,

Mike

 

[neo [mvp outlook]]

What version of Exchange are you running against? The reason that I ask is
that I can think of a couple of different options.

1) If Exchange 2003 and RPC over HTTPs is offered. Use this method to
connect. All items will be sync'd to an Offline Storage File (*.OST).
First sync will be slow if you have a large mailbox. Syncs after this point
will depend on connection and items.

2) If Exchange 5.5 thru Exchange 2003. Use an offline storage file and
continue connecting like you do.

3) Add a PST file to your existing Exchange profile and set that as the
default delivery location. As items come in from Exchange server, the items
will be moved to your inbox in the PST file.

Adding an OST file is done via the mail applet in the control panel (make
sure all e-mail enabled apps [includes outlook] are closed). Steps are mail
applet | show profiles | properties on exchange profile | email accounts |
view/change radio button | change button | advanced tab | offline button at
bottom.

 

[Mike]

thanks.

it is: http://www.mailstreet.com I beleive it is 2003 Server.

For Option 1, this will give me offline content, but everything will be
maintained on the server as well? Correct?. I have 100meg storage so I
will then have to move to a local pst to reduce size.

For option 3, rather than having a rule to move emails to a local pst file,
I can set that up as default?

I like the idea of option 3 better. Will this make my syncing faster on the
slow connection? I guess the only downside is that I can only view the
downloaded emails on the one system - which is fine for my needs.

Finally, if I want to set up using the option 3, I have two profiles, one
for my pops and one for my exhange. Rather than adding a pst to the profile
with the exchange server, can I just add the exchange server to the profile
I use with my pop accounts and then set the default delivery to my main pst?


thanks,

Mike

What version of Exchange are you running against? The reason that I ask is
that I can think of a couple of different options.

1) If Exchange 2003 and RPC over HTTPs is offered. Use this method to
connect. All items will be sync'd to an Offline Storage File (*.OST).
First sync will be slow if you have a large mailbox. Syncs after this point
will depend on connection and items.

2) If Exchange 5.5 thru Exchange 2003. Use an offline storage file and
continue connecting like you do.

3) Add a PST file to your existing Exchange profile and set that as the
default delivery location. As items come in from Exchange server, the items
will be moved to your inbox in the PST file.

Adding an OST file is done via the mail applet in the control panel (make
sure all e-mail enabled apps [includes outlook] are closed). Steps are mail
applet | show profiles | properties on exchange profile | email accounts |
view/change radio button | change button | advanced tab | offline button at
bottom.

I have Outlook 2003 and have used it with Pop3 accounts.

I Just got a BlackBerry and signed up with a 3rd Party Exchange Server to
use the BB with BES.

Right Now I have two profiles, one for the exchange server and one for pop3.
Also, I have my email (e-mail address removed) automatically forwarded to two
locations, one the exchnage server and the other a pop account.

So now, I have the same emails at two locations, one in the pop account

so

I
can download and save my messages for offline viewing and one to the server
so they go to my BlackBerry. And then I delete off the echange server when
I have time. I essentailly use the pop emails downloaded as the ones I
maintain and file.

Obviously, I am doing double work. I am new to the exchange server. I use
a mobile computer and often am on a Wireless connection (VZW Express
Network, not WIFI).

After reading, I realize I can setup one profile for everything. I can also
setup outlook to automatically move the emails from the exchange server

to

a
local past upon receipt. This will keep the server clear and allow me to
maintain all my emails on my local computer for offline viewing, filing and
archiving at the same time keeping the size of my account on the exchange
server to a minimum.

My concern is using the exchange server with a wireless connection.

Will

it
be too slow? Pop takes a moment downloadiing the messages, but once done,
it is done. I am assuming that the server must synchronize, but again,

if

I
immediately move it to a local pst file throughout the day, the sync should
be quick (exchange profile file size).

I would rather just use the exchange server so I do not have to handle or
see things twice; however, I do not want to get stuck on the road with the
wireless connection and find that the system locks up communicating with the
exchange server. I do not want to move my domain over until I am sure this
works well.

I would appreciate any input on the above.

thanks,

Mike

 

[neo [mvp outlook]]

comments in line...

thanks.

it is: http://www.mailstreet.com I beleive it is 2003 Server.

Rock on dude... they do offer RPC over HTTPs!!

From there site....
Connect Outlook 2003 via HTTP
Windows XP users using Outlook 2003 can connect directly to the MailStreet
service without the need for a VPN using standard HTTP/HTTPS ports (80/443)

If you go this route, you will need patch
http://support.microsoft.com/default.aspx?scid=kb;en-us;331320 (or just make
sure your version of the file mentioned is higher than what is in this
article).

Outside of that, connecting to an Exchange 2003 server via HTTPs gives you
the ability to pull down headers only, headers/followed by item, or full
item. Header only is great when working over a shoe string connection
(12KBytes max). The only downside is that the built-in junk/spam feature of
Outlook 2003 doesn't kick in until the full item is fetched.

For Option 1, this will give me offline content, but everything will be
maintained on the server as well? Correct?. I have 100meg storage so I
will then have to move to a local pst to reduce size.

1 & 2 is a yes. There is nothing to stop you from adding a personal folder
file and moving content to a local store and keeping the most important
stuff "online". (I'm assuming that you use Outlook Web Access and/or some
of the other rich features. Just keep in mind that if you set the default
delivery location to a personal folder file, you calendar information will
be in that personal folder file and not on the Exchange server.)

For option 3, rather than having a rule to move emails to a local pst file,
I can set that up as default?

I like the idea of option 3 better. Will this make my syncing faster on the
slow connection? I guess the only downside is that I can only view the
downloaded emails on the one system - which is fine for my needs.

Yes, if you set the the default delivery location to a personal folder file
rather than the exchange mailbox. Outlook will move the items from Exchange
inbox to personal folders automatically.

Finally, if I want to set up using the option 3, I have two profiles, one
for my pops and one for my exhange. Rather than adding a pst to the profile
with the exchange server, can I just add the exchange server to the profile
I use with my pop accounts and then set the default delivery to my main pst?

Yep.

thanks,

Mike

What version of Exchange are you running against? The reason that I ask is
that I can think of a couple of different options.

1) If Exchange 2003 and RPC over HTTPs is offered. Use this method to
connect. All items will be sync'd to an Offline Storage File (*.OST).
First sync will be slow if you have a large mailbox. Syncs after this point
will depend on connection and items.

2) If Exchange 5.5 thru Exchange 2003. Use an offline storage file and
continue connecting like you do.

3) Add a PST file to your existing Exchange profile and set that as the
default delivery location. As items come in from Exchange server, the items
will be moved to your inbox in the PST file.

Adding an OST file is done via the mail applet in the control panel (make
sure all e-mail enabled apps [includes outlook] are closed). Steps are mail
applet | show profiles | properties on exchange profile | email accounts |
view/change radio button | change button | advanced tab | offline button at
bottom.

I have Outlook 2003 and have used it with Pop3 accounts.

I Just got a BlackBerry and signed up with a 3rd Party Exchange Server to
use the BB with BES.

Right Now I have two profiles, one for the exchange server and one for pop3.
Also, I have my email (e-mail address removed) automatically forwarded to two
locations, one the exchnage server and the other a pop account.

So now, I have the same emails at two locations, one in the pop

account

so I
use can
also

server

to filing
and Will

again,

if with
the