Outlook 2003 Live questions

[Guest]

With an Outlook Live subscription, will I be able to keep my desktop and
notebook synchronized?

I am monitoring up to 16 e-mail accounts related to our website (webmaster,
newsletter, unsubscribe, subscribe etc.) in addition to my business e-mail
and my personal e-mail. These are all POP3 accounts hosted on 3 different
servers.
a) can I choose to monitor some accounts via Outlook Live and some
through regular Outlook 2003 (which will not be synchronized between the 2
pc's)?
b) is there a limit to how many POP3 accounts I can use in Outlook Live?
c) can I send e-mail from any of these account using their individual
e-mail address, or will they all appear to come from a MSN/Hotmail account?
d) can I use the reply/reply to all and choose if 1) my from e-mail
address is the same as the incoming e-mail address, or 2) be able to change
to a different sender e-mail address?
e) I write in several different languages. Will I be able to spell check
outgoing e-mail messages accordingly using the Office language spell checker?
f) is it correct that Outlook Live supports only up to 1000 contacts?
What do I do if my current contact database is larger?
g) during first time set-up, can I automatically transfer all my e-mail
(including all folders I've created), all contacts etc. or do I have to
upload one at the time?
h) if I want to check my various e-mail accounts and don't have either of
my own pc's handy, can I e.g. use an internet cafe and check my mail just
like I use to do now via the various ISP's webmail service?
i) what happens to synchronization if the total size of the online
storage exceedes 2Gb?

If the answers to these questions are what I expect, I'm buying this program
imediately.

Tor-Eddie

 

[Diane Poremsky [MVP]]

a) yes. you have too ways to do it - let the website check all pop3 or set
the outlook live pst as default and let outlook check all. Use rules to move
messages to a second pst if you don't want them synced.

b) no idea.

c) it depends on how you get them into the msn account. you'll also be able
to select a different account from the account drop down. If you set MSn up
to collect the accounts, they will be sent from the MSN account by default.

d) this applies to all outlook accounts not just outlook live - only if you
select a different account (you can create dummy accounts). if you just type
a new address in the from field it may send, depending on the security of
the mail server, but will be sent 'on behalf of' and exposes the email
address used by the account.

e) again, a general outlook question - yes, as long as you have the right
languages and spell check dictionaries installed.

f) yes. it also supports only one contact folder. if you have more, put the
less used contacts in a different folder so the most used ones are sure to
sync. You will have access to the excess on the computer they are stored on
and can easily move them to other copies of outlook by exporting only that
folder.

g) drop everything in the msn pst and they'll sync.

h) the mail stays in the isp mailbox until either msn or outlook downloads
it.

i) it stops accepting new mail. when items are no longer needed for access
from anywhere, move them to a local pst to reduce space, if you are in
danger of hitting the limit.


for more info on mool, see http://www.slipstick.com/outlook/mool.htm

 

[Guest]

Thanks Diane.

I guess I'm still a little confused about the difference between the regular
Outlook 2003 (part of Office 2003) and Outlook 2003 Live. Are these two
totally different programs, or does the "Live" version integrate into the
Office version? Do I have to have two different Outlook programs open if I
want to have some of my e-mail synchronized with my notebook, and some only
on my desktop?

a) if I set Outlook live pst as default, is that within the Office version
of Outlook, or is it in it's own Outlook program?

h) I assume this also means that I can set Outlook Live (as I can Office
Outlook) to leave a copy of any e-mail in the ISP mailbox?

i) can I use the archive function and store all e-mail that are either old
or e-mail I don't need to synch? I assume the archive folder is not
synchronized?

Additional questions:

With the regular Office Outlook I have not found a way to back up the e-mail
account settings. Each time I have had to reformat my harddrive (too often
lately), I have to recreate each and every e-mail account (16 accounts) each
time I re-installed Outlook. Does Outlook Live eliminate this problem? How?
Or, is there a way I can do it in Office Outlook?

I know all my rules are saved as part of my pst file, but when I re-install
and import the pst file, all rules are duplicated. One set says "On other
computer", the second set is "normal". Why? Which do I use?

In your opinion, is Outlook Live the answer to e-mail access "on the go"?

Does the purchase come with a trial period?

Do you know of a software called "Synch PST" from Germany? If so, which of
the two, Outlook Live and Synch PST, would you say serves my purpose since I
monitor up to 16 e-mail accounts, and need to be able to use the individual
accounts' e-mail address when I reply?

Tor-Eddie

c) if I don't use MSN to collect the e-mail from my various accounts, how do
I get them into MSN (or Outlook Live)

a) yes. you have too ways to do it - let the website check all pop3 or set
the outlook live pst as default and let outlook check all. Use rules to move
messages to a second pst if you don't want them synced.

b) no idea.

c) it depends on how you get them into the msn account. you'll also be able
to select a different account from the account drop down. If you set MSn up
to collect the accounts, they will be sent from the MSN account by default.

d) this applies to all outlook accounts not just outlook live - only if you
select a different account (you can create dummy accounts). if you just type
a new address in the from field it may send, depending on the security of
the mail server, but will be sent 'on behalf of' and exposes the email
address used by the account.

e) again, a general outlook question - yes, as long as you have the right
languages and spell check dictionaries installed.

f) yes. it also supports only one contact folder. if you have more, put the
less used contacts in a different folder so the most used ones are sure to
sync. You will have access to the excess on the computer they are stored on
and can easily move them to other copies of outlook by exporting only that
folder.

g) drop everything in the msn pst and they'll sync.

h) the mail stays in the isp mailbox until either msn or outlook downloads
it.

i) it stops accepting new mail. when items are no longer needed for access
from anywhere, move them to a local pst to reduce space, if you are in
danger of hitting the limit.


for more info on mool, see http://www.slipstick.com/outlook/mool.htm


--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/

With an Outlook Live subscription, will I be able to keep my desktop and
notebook synchronized?

I am monitoring up to 16 e-mail accounts related to our website
(webmaster,
newsletter, unsubscribe, subscribe etc.) in addition to my business e-mail
and my personal e-mail. These are all POP3 accounts hosted on 3 different
servers.
a) can I choose to monitor some accounts via Outlook Live and some
through regular Outlook 2003 (which will not be synchronized between the 2
pc's)?
b) is there a limit to how many POP3 accounts I can use in Outlook Live?
c) can I send e-mail from any of these account using their individual
e-mail address, or will they all appear to come from a MSN/Hotmail
account?
d) can I use the reply/reply to all and choose if 1) my from e-mail
address is the same as the incoming e-mail address, or 2) be able to
change
to a different sender e-mail address?
e) I write in several different languages. Will I be able to spell check
outgoing e-mail messages accordingly using the Office language spell
checker?
f) is it correct that Outlook Live supports only up to 1000 contacts?
What do I do if my current contact database is larger?
g) during first time set-up, can I automatically transfer all my e-mail
(including all folders I've created), all contacts etc. or do I have to
upload one at the time?
h) if I want to check my various e-mail accounts and don't have either
of
my own pc's handy, can I e.g. use an internet cafe and check my mail just
like I use to do now via the various ISP's webmail service?
i) what happens to synchronization if the total size of the online
storage exceedes 2Gb?

If the answers to these questions are what I expect, I'm buying this
program
imediately.

Tor-Eddie

 

[Diane Poremsky [MVP]]

the live version lacks a few things found in the office version - namely,
some language features and import/export. if you already have outlook 2003,
you only need the connector. In fact, the live installation won't replace
outlook 2003 if it's already installed - it will just install the connector.

a) within the outlook version you had installed previously
h) yes.
i) archive yes

outlook (and by extension, outlook live) doesn't offer a backup method -
either create a prf to use, use save my settings wizard, or get a 3rd party
back up tool. With 16 accounts, investing in a backup tool should have a
high return on investment if you reformat often or change machines.
backup methods: http://www.slipstick.com/config/backup.htm#accounts
prf: http://www.outlook-tips.net/howto/prf.htm

rules: they are configured by account names and other per-computer
information so a reinstall makes it think there are two computers - this one
and the old one.

outlook live is an excellant option for people who need online mail and
calendar accessible from anywhere that also syncs with outlook. Another
option is a hosted exchange account - they tend to be about $10 a month per
mailbox and often have mailbox size limits smaller than MSN/Outlook live.

AFAIK, there is no trial period for outlook live. There may be a 30 day
money back guarantee though.

I've never used Synch PST so I really can't judge, but even so. It has a
free trial evaluate it and see if it meets your needs.




--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/

Thanks Diane.

I guess I'm still a little confused about the difference between the
regular
Outlook 2003 (part of Office 2003) and Outlook 2003 Live. Are these two
totally different programs, or does the "Live" version integrate into the
Office version? Do I have to have two different Outlook programs open if I
want to have some of my e-mail synchronized with my notebook, and some
only
on my desktop?

a) if I set Outlook live pst as default, is that within the Office version
of Outlook, or is it in it's own Outlook program?

h) I assume this also means that I can set Outlook Live (as I can Office
Outlook) to leave a copy of any e-mail in the ISP mailbox?

i) can I use the archive function and store all e-mail that are either old
or e-mail I don't need to synch? I assume the archive folder is not
synchronized?

Additional questions:

With the regular Office Outlook I have not found a way to back up the
e-mail
account settings. Each time I have had to reformat my harddrive (too often
lately), I have to recreate each and every e-mail account (16 accounts)
each
time I re-installed Outlook. Does Outlook Live eliminate this problem?
How?
Or, is there a way I can do it in Office Outlook?

I know all my rules are saved as part of my pst file, but when I
re-install
and import the pst file, all rules are duplicated. One set says "On other
computer", the second set is "normal". Why? Which do I use?

In your opinion, is Outlook Live the answer to e-mail access "on the go"?

Does the purchase come with a trial period?

Do you know of a software called "Synch PST" from Germany? If so, which of
the two, Outlook Live and Synch PST, would you say serves my purpose since
I
monitor up to 16 e-mail accounts, and need to be able to use the
individual
accounts' e-mail address when I reply?

Tor-Eddie

c) if I don't use MSN to collect the e-mail from my various accounts, how
do
I get them into MSN (or Outlook Live)

a) yes. you have too ways to do it - let the website check all pop3 or
set
the outlook live pst as default and let outlook check all. Use rules to
move
messages to a second pst if you don't want them synced.

b) no idea.

c) it depends on how you get them into the msn account. you'll also be
able
to select a different account from the account drop down. If you set MSn
up
to collect the accounts, they will be sent from the MSN account by
default.

d) this applies to all outlook accounts not just outlook live - only if
you
select a different account (you can create dummy accounts). if you just
type
a new address in the from field it may send, depending on the security of
the mail server, but will be sent 'on behalf of' and exposes the email
address used by the account.

e) again, a general outlook question - yes, as long as you have the right
languages and spell check dictionaries installed.

f) yes. it also supports only one contact folder. if you have more, put
the
less used contacts in a different folder so the most used ones are sure
to
sync. You will have access to the excess on the computer they are stored
on
and can easily move them to other copies of outlook by exporting only
that
folder.

g) drop everything in the msn pst and they'll sync.

h) the mail stays in the isp mailbox until either msn or outlook
downloads
it.

i) it stops accepting new mail. when items are no longer needed for
access
from anywhere, move them to a local pst to reduce space, if you are in
danger of hitting the limit.


for more info on mool, see http://www.slipstick.com/outlook/mool.htm


--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/

With an Outlook Live subscription, will I be able to keep my desktop
and
notebook synchronized?

I am monitoring up to 16 e-mail accounts related to our website
(webmaster,
newsletter, unsubscribe, subscribe etc.) in addition to my business
e-mail
and my personal e-mail. These are all POP3 accounts hosted on 3
different
servers.
a) can I choose to monitor some accounts via Outlook Live and some
through regular Outlook 2003 (which will not be synchronized between
the 2
pc's)?
b) is there a limit to how many POP3 accounts I can use in Outlook
Live?
c) can I send e-mail from any of these account using their individual
e-mail address, or will they all appear to come from a MSN/Hotmail
account?
d) can I use the reply/reply to all and choose if 1) my from e-mail
address is the same as the incoming e-mail address, or 2) be able to
change
to a different sender e-mail address?
e) I write in several different languages. Will I be able to spell
check
outgoing e-mail messages accordingly using the Office language spell
checker?
f) is it correct that Outlook Live supports only up to 1000 contacts?
What do I do if my current contact database is larger?
g) during first time set-up, can I automatically transfer all my
e-mail
(including all folders I've created), all contacts etc. or do I have to
upload one at the time?
h) if I want to check my various e-mail accounts and don't have
either
of
my own pc's handy, can I e.g. use an internet cafe and check my mail
just
like I use to do now via the various ISP's webmail service?
i) what happens to synchronization if the total size of the online
storage exceedes 2Gb?

If the answers to these questions are what I expect, I'm buying this
program
imediately.

Tor-Eddie

 

[Guest]

Diane,

Thank you again for your clarifications and insight. I guess the only issue
I'm still not clear about is how the e-mail accounts are kept separate. What
I need to be able to do is after downloading an e-mail from one of my 16
accounts, be able to hit the Reply/Reply All button, write a response, hit
Send, and the e-mail is sent using the specific account's e-mail address (and
not a MSN/Hotmail address).

In your first response you indicated that this was possible, but I believe
it had something to do with how it all is set up. If I use this
functionality, do I compromize anything else? Are there major disadvantages
of using each individual account compared to one MSN/Hotmail account?

Please set up a scenario with 3-4 different e-mail accounts and show how it
would work using Outlook Live, either using them individually or using a
MSN/Hotmail account.

If I use Outlook Live to download e-mail to my office computer, the same
e-mail messages are saved in the Outlook Live mailbox for me to download to
my notebook, right? If I delete one downloaded e-mail from Outlook on my
office pc, the next time I connect the laptop, the same e-mail will be
deleted off of the notebook as well? If I create a new e-mail folder (for
sorting purposes) in Outlook on my office pc, will this folder be created in
my notebook Outlook the next time I connect?

Usually when I'm in the office, my notebook is also on-line. Will it update
automatically throughout the day, or do I actually have to "click a button"
to perform a download/synch?

Last question for now: Is there a news/usergroup for Outlook Live? How can I
become a member?

As always, your response will be greatly appreciated.

the live version lacks a few things found in the office version - namely,
some language features and import/export. if you already have outlook 2003,
you only need the connector. In fact, the live installation won't replace
outlook 2003 if it's already installed - it will just install the connector.

a) within the outlook version you had installed previously
h) yes.
i) archive yes

outlook (and by extension, outlook live) doesn't offer a backup method -
either create a prf to use, use save my settings wizard, or get a 3rd party
back up tool. With 16 accounts, investing in a backup tool should have a
high return on investment if you reformat often or change machines.
backup methods: http://www.slipstick.com/config/backup.htm#accounts
prf: http://www.outlook-tips.net/howto/prf.htm

rules: they are configured by account names and other per-computer
information so a reinstall makes it think there are two computers - this one
and the old one.

outlook live is an excellant option for people who need online mail and
calendar accessible from anywhere that also syncs with outlook. Another
option is a hosted exchange account - they tend to be about $10 a month per
mailbox and often have mailbox size limits smaller than MSN/Outlook live.

AFAIK, there is no trial period for outlook live. There may be a 30 day
money back guarantee though.

I've never used Synch PST so I really can't judge, but even so. It has a
free trial evaluate it and see if it meets your needs.




--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/

Thanks Diane.

I guess I'm still a little confused about the difference between the
regular
Outlook 2003 (part of Office 2003) and Outlook 2003 Live. Are these two
totally different programs, or does the "Live" version integrate into the
Office version? Do I have to have two different Outlook programs open if I
want to have some of my e-mail synchronized with my notebook, and some
only
on my desktop?

a) if I set Outlook live pst as default, is that within the Office version
of Outlook, or is it in it's own Outlook program?

h) I assume this also means that I can set Outlook Live (as I can Office
Outlook) to leave a copy of any e-mail in the ISP mailbox?

i) can I use the archive function and store all e-mail that are either old
or e-mail I don't need to synch? I assume the archive folder is not
synchronized?

Additional questions:

With the regular Office Outlook I have not found a way to back up the
e-mail
account settings. Each time I have had to reformat my harddrive (too often
lately), I have to recreate each and every e-mail account (16 accounts)
each
time I re-installed Outlook. Does Outlook Live eliminate this problem?
How?
Or, is there a way I can do it in Office Outlook?

I know all my rules are saved as part of my pst file, but when I
re-install
and import the pst file, all rules are duplicated. One set says "On other
computer", the second set is "normal". Why? Which do I use?

In your opinion, is Outlook Live the answer to e-mail access "on the go"?

Does the purchase come with a trial period?

Do you know of a software called "Synch PST" from Germany? If so, which of
the two, Outlook Live and Synch PST, would you say serves my purpose since
I
monitor up to 16 e-mail accounts, and need to be able to use the
individual
accounts' e-mail address when I reply?

Tor-Eddie

c) if I don't use MSN to collect the e-mail from my various accounts, how
do
I get them into MSN (or Outlook Live)

a) yes. you have too ways to do it - let the website check all pop3 or
set
the outlook live pst as default and let outlook check all. Use rules to
move
messages to a second pst if you don't want them synced.

b) no idea.

c) it depends on how you get them into the msn account. you'll also be
able
to select a different account from the account drop down. If you set MSn
up
to collect the accounts, they will be sent from the MSN account by
default.

d) this applies to all outlook accounts not just outlook live - only if
you
select a different account (you can create dummy accounts). if you just
type
a new address in the from field it may send, depending on the security of
the mail server, but will be sent 'on behalf of' and exposes the email
address used by the account.

e) again, a general outlook question - yes, as long as you have the right
languages and spell check dictionaries installed.

f) yes. it also supports only one contact folder. if you have more, put
the
less used contacts in a different folder so the most used ones are sure
to
sync. You will have access to the excess on the computer they are stored
on
and can easily move them to other copies of outlook by exporting only
that
folder.

g) drop everything in the msn pst and they'll sync.

h) the mail stays in the isp mailbox until either msn or outlook
downloads
it.

i) it stops accepting new mail. when items are no longer needed for
access
from anywhere, move them to a local pst to reduce space, if you are in
danger of hitting the limit.


for more info on mool, see http://www.slipstick.com/outlook/mool.htm


--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/






With an Outlook Live subscription, will I be able to keep my desktop
and
notebook synchronized?

I am monitoring up to 16 e-mail accounts related to our website
(webmaster,
newsletter, unsubscribe, subscribe etc.) in addition to my business
e-mail
and my personal e-mail. These are all POP3 accounts hosted on 3
different
servers.
a) can I choose to monitor some accounts via Outlook Live and some
through regular Outlook 2003 (which will not be synchronized between
the 2
pc's)?
b) is there a limit to how many POP3 accounts I can use in Outlook
Live?
c) can I send e-mail from any of these account using their individual
e-mail address, or will they all appear to come from a MSN/Hotmail
account?
d) can I use the reply/reply to all and choose if 1) my from e-mail
address is the same as the incoming e-mail address, or 2) be able to
change
to a different sender e-mail address?
e) I write in several different languages. Will I be able to spell
check
outgoing e-mail messages accordingly using the Office language spell
checker?
f) is it correct that Outlook Live supports only up to 1000 contacts?
What do I do if my current contact database is larger?
g) during first time set-up, can I automatically transfer all my
e-mail
(including all folders I've created), all contacts etc. or do I have to
upload one at the time?
h) if I want to check my various e-mail accounts and don't have
either
of
my own pc's handy, can I e.g. use an internet cafe and check my mail
just
like I use to do now via the various ISP's webmail service?
i) what happens to synchronization if the total size of the online
storage exceedes 2Gb?

If the answers to these questions are what I expect, I'm buying this
program
imediately.

Tor-Eddie