Outlook 2003 folders

[Guest]

How do I sync multiple Outlook Contact folders within Outlook please?

I put my personal contacts in a folder marked 'Personal' and have a
sub-folder marked 'Business' for business contacts.

Over time personal contacts have also become business contacts.

Originally, it was easy to copy that contact's details from the Personal
folder to the Business Folder.

However, if in future that contact's details change or I create a Journal
for that contact, say in Personal, then it appears I would have to manually
amend the same details in the Business folder containing that contact in
order to keep the two folders up to speed.

So, is there a smart way to link the two folders so that updating one
contact automatically updates all folders containing that same contact?

Many thanks in advance
Cheers

 

[Ben M. Schorr - MVP]

I would get rid of the separate folders, put them all in one folder and use
Categories to differentiate business from personal. That way you have a
single contact item to update and a single contact item can be a member of
multiple categories (Business and Personal) if necessary.


--
Aloha,

-Ben-
Ben M. Schorr, OneNote-MVP
Roland Schorr & Tower
http://www.rolandschorr.com
Microsoft OneNote FAQ: http://www.factplace.com/onenotefaq.htm

**I apologize but I am unable to respond to direct requests for assistance.
Please post questions and replies here in the newsgroup. Mahalo!

 

[Guest]

Thanks Ben
Unfortunately, the expanded version of my question is that I run 4 different
businesses where there is a high degree of overlap of contacts i.e. some
people appear under 1, 2 ,3 or even all 4 business headings. I have tried
using Categories as you suggest, so that I have Business A: Contacts,
Business B: Contacts etc but the screen filled very quickly with categories
and I ended up scrolling up and down all day long to find the right one which
was tiresome. It was much easier when I had neat icons in the top left corner
for each business and could then quickly select the business and then the
multiple catgeories within each business. Any suggestions, please? (Other
than getting a life, of course!)
Cheers

 

[Ben M. Schorr - MVP]

Four categories shouldn't cause too many problems. You could group by
category and subsort by name within them. Collapse any categories you're
not currently using. The same record will appear under each category group
it belongs to.


--
Aloha,

-Ben-
Ben M. Schorr, OneNote-MVP
Roland Schorr & Tower
http://www.rolandschorr.com
Microsoft OneNote FAQ: http://www.factplace.com/onenotefaq.htm

**I apologize but I am unable to respond to direct requests for assistance.
Please post questions and replies here in the newsgroup. Mahalo!

 

[Guest]

Hi again Ben
I agree 4 categories would be a breeze!
However, I have 4 businesses and each business has approx ten categories
within them, hence filling the page with 40+ categories = constant scrolling
(even with all categories collapsed)
That is the problem!
Cheers

 

[Ben M. Schorr - MVP]

Well...40 categories is still better than 40 contact folders.

Can you consolidate it at all? Are the 10 categories the same for each
business?


--
Aloha,

-Ben-
Ben M. Schorr, OneNote-MVP
Roland Schorr & Tower
http://www.rolandschorr.com
Microsoft OneNote FAQ: http://www.factplace.com/onenotefaq.htm

**I apologize but I am unable to respond to direct requests for assistance.
Please post questions and replies here in the newsgroup. Mahalo!

 

[Guest]

So, you're saying the answer is an organisational one rather than a technical
one?
Guess I'll just have to keep on scrollin'!
Cheers

 

[Ben M. Schorr - MVP]

I'm afraid so.


--
Aloha,

-Ben-
Ben M. Schorr, OneNote-MVP
Roland Schorr & Tower
http://www.rolandschorr.com
Microsoft OneNote FAQ: http://www.factplace.com/onenotefaq.htm

**I apologize but I am unable to respond to direct requests for assistance.
Please post questions and replies here in the newsgroup. Mahalo!

 

[Guest]

OK Ben
A-scrolling we will go...
Many thanks for all your assistance
Cheers