Outlook 2002 PST = 2003 PST ???? No?

[Al Franz]

I had some archived PST files I wrote in Outlook 2002. When I try to open
them in Outlook 2003 I get errors and it tells me to run ScanPST. They did
not perform like this with Outlook 2002, are they compatible ??

 

[Milly Staples [MVP - Outlook]]

What are the error messages? We need the exact text to figure out what is
the problem.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. Due to
the (insert latest virus name here) virus, all mail sent to my personal
account will be deleted without reading.

After searching google.groups.com and finding no answer, Al Franz asked:

| I had some archived PST files I wrote in Outlook 2002. When I try to
| open them in Outlook 2003 I get errors and it tells me to run
| ScanPST. They did not perform like this with Outlook 2002, are they
| compatible ??

 

[Al Franz]

Sorry can no longer recall. What I did was IMPORT an archived PST file from
Outlook 2002 into Outlook 2003. When I do this it comes up with the error
to run ScanPST. I run ScanPST on the main Outlook 2003 PST and it then
seems ok.

If I just try to open up an Outlook 2002 Archived PST the first error I got
was something like a small window with 2? words. Something like "Blocked
Access"??? Sorry can't recall. I rebooted and started Outlook 2003 again
tried to read the opened 2002 PST file and I believe it told me to run
ScanPST on it. Was also confused as to why it created a separate Archive
section in my Navigation bar, similar to how it did it in Outlook 2002.
Noticed in Outlook 2003 there is an ARCHIVE folder within Personal Folders.
So figuring it is done differently in Outlook 2003 I am Importing all my
email and will then re-generate the archives. This process brought me to
the question as to whether 2002 and 2003 were the same PST, since from my
initial use it does not appear to be true.

Thanks for your concern Milly.

--Al

 

[Milly Staples [MVP - Outlook]]

Opening an archived .pst file from a previous version of Outlook should not
have been a problem. It is true that Outlook 2003 uses an new format
(unicode) that allows you to have a much larger .pst store. However, I have
not heard of problems opening a prior version (ansi) .pst file - as a matter
of fact, I have one in my folder tree.

When you say the error was something about "blocked access" - was this .pst
file in mail sent to you? How did you try to open the .pst file? Using
File->Open->Outlook Data File is the way to go - is this how you tried?

What is your current status - it is hard to tell from your post.


--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. Due to
the (insert latest virus name here) virus, all mail sent to my personal
account will be deleted without reading.

After searching google.groups.com and finding no answer, Al Franz asked:

| Sorry can no longer recall. What I did was IMPORT an archived PST
| file from Outlook 2002 into Outlook 2003. When I do this it comes up
| with the error to run ScanPST. I run ScanPST on the main Outlook
| 2003 PST and it then seems ok.
|
| If I just try to open up an Outlook 2002 Archived PST the first error
| I got was something like a small window with 2? words. Something
| like "Blocked Access"??? Sorry can't recall. I rebooted and
| started Outlook 2003 again tried to read the opened 2002 PST file and
| I believe it told me to run ScanPST on it. Was also confused as to
| why it created a separate Archive section in my Navigation bar,
| similar to how it did it in Outlook 2002. Noticed in Outlook 2003
| there is an ARCHIVE folder within Personal Folders. So figuring it is
| done differently in Outlook 2003 I am Importing all my email and will
| then re-generate the archives. This process brought me to the
| question as to whether 2002 and 2003 were the same PST, since from my
| initial use it does not appear to be true.
|
| Thanks for your concern Milly.
|
| --Al
|
| "Milly Staples [MVP - Outlook]"
| || What are the error messages? We need the exact text to figure out
|| what is the problem.
||
|| --
|| Milly Staples [MVP - Outlook]
||
|| Post all replies to the group to keep the discussion intact. Due to
|| the (insert latest virus name here) virus, all mail sent to my
|| personal account will be deleted without reading.
||
|| After searching google.groups.com and finding no answer, Al Franz
|| asked:
||
||| I had some archived PST files I wrote in Outlook 2002. When I try
||| to open them in Outlook 2003 I get errors and it tells me to run
||| ScanPST. They did not perform like this with Outlook 2002, are they
||| compatible ??

 

[Al Franz]

What is your current status

Sorry about that, yes a bit confused here. I have successfully installed
Outlook 2003 and am using my 1.7 GByte PST file imported from Outlook 2002.
Since it was so big I thought it would be a good idea to Archive some old
email. I archived old email from the 1900's into 1900.pst and it went into
a new Archive Folder directory, is this how it should work? What is the
Archive directory within Personal Folders for? See my screen shot.

http://franz.org/outlook.jpg

Has you can see from the screen shot I then tried to archive emails from the
year 2000. It created a new Archive Folder and says I need to run ScanPST
on it even though it checked out ok in my main Outlook.pst. I run ScanPST
it fixes errors but I still see this error message in outlook even though it
checks out ok. I tried to move the folder then to the other Archive Folder
so you see a "2000" in there also? Both of them now give the ScanPST error
message. How do PST's work, one PST file per main heirarchy? What is the
archive in the Personal Folders used for that Outlook sets up.

Maybe the first step is to better understand how archiving should be used
within Outlook 2003 (smile!).... Then try to fix my 2000 archive? Can I
move PST file archives around?

 

[Milly Staples [MVP - Outlook]]

Answers will be inline.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. Due to
the (insert latest virus name here) virus, all mail sent to my personal
account will be deleted without reading.

||| What is your current status
|
| Sorry about that, yes a bit confused here. I have successfully
| installed Outlook 2003 and am using my 1.7 GByte PST file imported
| from Outlook 2002. Since it was so big I thought it would be a good
| idea to Archive some old email. I archived old email from the 1900's
| into 1900.pst and it went into a new Archive Folder directory, is
| this how it should work? What is the Archive directory within
| Personal Folders for? See my screen shot.
|
| http://franz.org/outlook.jpg

Did you create the archive folder directly in Outlook? Archiving should be
done to a file on your system, not in Outlook. Also, you did not need to
import your old .pst file into Outlook. Using File->Open->Outlook Data File
is the preferred method for accessing an old .pst file or a current file
moved to a new OS installation.

See this article for future reference:
http://office.microsoft.com/assistance/preview.aspx?AssetID=HA010771141033&CTT=98

|
| Has you can see from the screen shot I then tried to archive emails
| from the year 2000. It created a new Archive Folder and says I need
| to run ScanPST on it even though it checked out ok in my main
| Outlook.pst. I run ScanPST it fixes errors but I still see this
| error message in outlook even though it checks out ok. I tried to
| move the folder then to the other Archive Folder so you see a "2000"
| in there also? Both of them now give the ScanPST error message.
| How do PST's work, one PST file per main heirarchy? What is the
| archive in the Personal Folders used for that Outlook sets up.
|
Have you tried creating a new profile? Can you right click on any of the
archive.pst files without error? If yes, and you can access the Properties
dialog, try resetting the home page to the default.

| Maybe the first step is to better understand how archiving should be
| used within Outlook 2003 (smile!).... Then try to fix my 2000
| archive? Can I move PST file archives around?

You are asking way too many questions in one post. Let's handle one problem
at a time and perhaps it will answer your other questions.

Archiving is done either manually or automatically depending on how you set
it up. Personally, I prefer the Personal Folders Backup utility as it makes
an entire snapshot of my .pst file at the time it runs. But that is another
story.

To create an archive, I prefer to specify the location of the archive
(perhaps taking the default is what is causing you to have the archive
folders in your folder tree.). My preferred location is on a second hard
drive. When you select the option to archive, browse to the location of
your choice and then place the archive .pst file there. You can give the
archive.pst file a distinctive name such as you have done with the year
designation.

When you want to access this file, use File->Open->Outlook Data File. Once
you are done, use the right click and close it. You should seldom need to
keep an archive.pst file open.

Archive .pst files, when not in use, can be kept anywhere you want. Some
prefer to burn them to a CD for safekeeping while others just keep their
archives on a second hard drive or a mapped network drive. If you select
the first method, remember to copy the .pst file back to the hard drive and
remove the read-only attribute from its properties page.

 

[Al Franz]

Your right Milly probably a bit too many questions. Will keep it simple
here with some basic ones.

1. Can you put multiple PST files in the same directory on your hard drive?

2. What is the ARCHIVE folder Outlook creates within a Personal Folder used
for?

3. What is the extend.dat file? I am using mine that I had with Outlook
2002, should I put the new one Outlook 2003 installed into my PST file
directory?

Thanks, hopefully I can get this setup properly. Appreciate your help.

 

[Milly Staples [MVP - Outlook]]

1. You can open multiple .pst files in one Outlook directory.

2. I have never SEEN an archive directory that Outlook creates in any
version back to 97 - this is what is confusing me.

3. Extend.dat can be deleted and when you next open Outlook, it will be
recreated. I usually recommend that this file NOT be copied since the
add-ins on a fresh install may not exist. Same for the outcmd.dat file
unless you are copying it for backup purposes on teh same installation.


--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. Due to
the (insert latest virus name here) virus, all mail sent to my personal
account will be deleted without reading.

After searching google.groups.com and finding no answer, Al Franz asked:

| Your right Milly probably a bit too many questions. Will keep it
| simple here with some basic ones.
|
| 1. Can you put multiple PST files in the same directory on your hard
| drive?
|
| 2. What is the ARCHIVE folder Outlook creates within a Personal
| Folder used for?
|
| 3. What is the extend.dat file? I am using mine that I had with
| Outlook 2002, should I put the new one Outlook 2003 installed into my
| PST file directory?
|
| Thanks, hopefully I can get this setup properly. Appreciate your
| help.

 

[Al Franz]

never SEEN an archive directory

Sorry, I guess I must of created it at some point long ago, thought it
showed up with the Outlook 2003 install.

Still having problems with corrupted PST files, sometimes I can't see SENT
ITEMS and running ScanPST has problems. Sometimes it runs all the way
through other times it doesn't. I just uninstalled Norton Antivirus to see
if that was causing some of my problems.

Is there a limit for number of email messages in a single Folder or list?
Or is the PST file size the only limitation?

 

[Al Franz]

One of the ScanPST errors I get is a pop up box stating something like "An
error has occurred... no changes have been made". Just halts the ScanPST
execution. My PST file seems to be running ok now but not sure if something
is wrong with it since it currently does not complete a ScanPST. Are there
any other ScanPST similar utilities around that analyze PST files?

Sorry, I guess I must of created it at some point long ago, thought it
showed up with the Outlook 2003 install.

Still having problems with corrupted PST files, sometimes I can't see SENT
ITEMS and running ScanPST has problems. Sometimes it runs all the way
through other times it doesn't. I just uninstalled Norton Antivirus to see
if that was causing some of my problems.

Is there a limit for number of email messages in a single Folder or list?
Or is the PST file size the only limitation?



"Milly Staples [MVP - Outlook]"

wrote in message news:[email protected]...

1. You can open multiple .pst files in one Outlook directory.

2. I have never SEEN an archive directory that Outlook creates in any
version back to 97 - this is what is confusing me.

3. Extend.dat can be deleted and when you next open Outlook, it will be
recreated. I usually recommend that this file NOT be copied since the
add-ins on a fresh install may not exist. Same for the outcmd.dat file
unless you are copying it for backup purposes on teh same installation.


--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. Due to
the (insert latest virus name here) virus, all mail sent to my personal
account will be deleted without reading.

After searching google.groups.com and finding no answer, Al Franz asked:

| Your right Milly probably a bit too many questions. Will keep it
| simple here with some basic ones.
|
| 1. Can you put multiple PST files in the same directory on your hard
| drive?
|
| 2. What is the ARCHIVE folder Outlook creates within a Personal
| Folder used for?
|
| 3. What is the extend.dat file? I am using mine that I had with
| Outlook 2002, should I put the new one Outlook 2003 installed into my
| PST file directory?
|
| Thanks, hopefully I can get this setup properly. Appreciate your
| help.

 

[Al Franz]

Exact message I get with ScanPST is....

"An error has occurred which caused the scan to be stopped. No changes have
been made to the scanned file."

One of the ScanPST errors I get is a pop up box stating something like "An
error has occurred... no changes have been made". Just halts the ScanPST
execution. My PST file seems to be running ok now but not sure if something
is wrong with it since it currently does not complete a ScanPST. Are there
any other ScanPST similar utilities around that analyze PST files?

never SEEN an archive directory

Sorry, I guess I must of created it at some point long ago, thought it
showed up with the Outlook 2003 install.

Still having problems with corrupted PST files, sometimes I can't see SENT
ITEMS and running ScanPST has problems. Sometimes it runs all the way
through other times it doesn't. I just uninstalled Norton Antivirus to see
if that was causing some of my problems.

Is there a limit for number of email messages in a single Folder or list?
Or is the PST file size the only limitation?



"Milly Staples [MVP - Outlook]"

wrote in message news:[email protected]...

1. You can open multiple .pst files in one Outlook directory.

2. I have never SEEN an archive directory that Outlook creates in any
version back to 97 - this is what is confusing me.

3. Extend.dat can be deleted and when you next open Outlook, it will be
recreated. I usually recommend that this file NOT be copied since the
add-ins on a fresh install may not exist. Same for the outcmd.dat file
unless you are copying it for backup purposes on teh same installation.


--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. Due to
the (insert latest virus name here) virus, all mail sent to my personal
account will be deleted without reading.

After searching google.groups.com and finding no answer, Al Franz asked:

| Your right Milly probably a bit too many questions. Will keep it
| simple here with some basic ones.
|
| 1. Can you put multiple PST files in the same directory on your hard
| drive?
|
| 2. What is the ARCHIVE folder Outlook creates within a Personal
| Folder used for?
|
| 3. What is the extend.dat file? I am using mine that I had with
| Outlook 2002, should I put the new one Outlook 2003 installed into my
| PST file directory?
|
| Thanks, hopefully I can get this setup properly. Appreciate your
| help.