Organizing contacts in folder by categories - new categories missi

[Guest]

I am a new user on Outlook 2000. I have MS Office 2003, including Outlook,
on order. If upgrade will solve my problem, please advise. If not, what am
I doing wrong.

I've added several new contacts each belonging to a new category. I show my
contacts in the contacts folder sort by category. Unless these new ones have
multiple categories assigned, the folder view will not show them. Is there a
maximum number of categories that I may have exceeded? Also, in trying to
figure out what was wrong, I created several "dummy" categories which I
cannot seem to delete from the Master Category List. Please help.

 

[Judy Gleeson, MVP Outlook]

Explain more specifically what you are doing.

Try using the Simple list view of the Contacts folder and adding the
Categories column manually, then use the Group By box to group by category.
Turning on your advanced toolbar will enable you to reach the buttons that
do these functions.

Re the Master Category List - what happens when you try to delete a
Category? BTW deleting a category from the Master Category List will still
leave Contacts already categorised in the Category.

Judy Gleeson, MVP Outlook
Acorn Training and Consulting
www.acorntraining.com.au

Everyone - turn on your Advanced Toolbars and learn how to use the Field
Chooser and Group by Box!!

 

[Guest]

Explain more specifically what you are doing.

Try using the Simple list view of the Contacts folder and adding the
Categories column manually, then use the Group By box to group by category.
Turning on your advanced toolbar will enable you to reach the buttons that
do these functions.

Re the Master Category List - what happens when you try to delete a
Category? BTW deleting a category from the Master Category List will still
leave Contacts already categorised in the Category.

Judy Gleeson, MVP Outlook
Acorn Training and Consulting
www.acorntraining.com.au

Everyone - turn on your Advanced Toolbars and learn how to use the Field
Chooser and Group by Box!!





Thank you for your prompt response. I did turn on the advanced toolbar and in playing around with customizing my normal view, I discovered that I apparently filtered out some of my categories (inadvertently). Once I cleared filtering, everything showed up. What is a Simple view? I could not find any selection on any menu by that name. I look foward to upgrading. If there are any tutorials for Outlook with Office 2003, I will certainly spend some time trying to master the software.

Thanks again.

 

[Judy Gleeson, MVP Outlook]

The Simple List view. With the Advanced Toolbar on you will have a window
telling you which view you are in at all times.

Then use the field chooser to add fields you like to see and the Group By
box to group in your preferred way.

Judy Gleeson, MVP Outlook
Acorn Training and Consulting
www.acorntraining.com.au

Everyone - turn on your Advanced Toolbars and learn how to use the Field
Chooser and Group by Box!!

 

[Mark Romney]

my wifes pc crashed (mother board went bad) ( and yes I backed up her work
files a week ago) so I bought a new pc for her and was able to slavage the
old hard drive and now have it as a usb exteranl hard drive and want to
import her sent e-mails and any newly created contacts in the last week from
this drive, but I can not figure out how to export it from the new exteranl
drive. I know how to create an export from outlook, but the only outlook I
can launch appears to be the one on the new computer. Is there a way to
launch outlook from the usb drive or copy a certain folder?


Thanks for any help you can provide.

 

[Brian Tillman]

my wifes pc crashed (mother board went bad) ( and yes I backed up her
work files a week ago) so I bought a new pc for her and was able to
slavage the old hard drive and now have it as a usb exteranl hard
drive and want to import her sent e-mails and any newly created
contacts in the last week from this drive, but I can not figure out
how to export it from the new exteranl drive.

There's no reason to export or import and you should avoid it.

I know how to create an
export from outlook, but the only outlook I can launch appears to be
the one on the new computer. Is there a way to launch outlook from
the usb drive or copy a certain folder?

You can't launch Outlook from a drive brought from another PC. You can,
however, use some of its data files. See if this helps:
http://www.howto-outlook.com/howto/backupandrestore.htm
http://www.slipstick.com/config/backup.htm