email by category


C

CDB

I am using Outlook 2003 and I am sending an email to a large amount of
recipients. Distribution lists can become cumbersome and have maximum size
limits. I have learned that there is a way to send an email by category. If
I label all my contacts that I want to email as a certain category, and then
view those contacts by category, I can go into the "Action" tab and send an
email to all of them. Is there a limit to the number of contacts that
Outlook can populate into an email when sending email by category? I
received an error message.

Here are specific directions as to what I am doing:
Use Contact Categories as Distribution Lists in Outlook
To create a distribution or mailing list with categories in Outlook:

Go to Contacts in Outlook.
Highlight all contacts you want to add to your new distribution list.
To add people not yet in your Outlook contacts, create them first using
Ctrl-N.
Click the Categorize toolbar button.
Select All Categories... from the drop-down menu.
Click New....
Type the distribution list's desired name (e.g.
"Friends and Family (List)").
Choose None from the Color: drop-down menu.
Click OK.
Click OK again after you have verified the new category is checked.
To add new members later, assign to them the appropriate category
individually.

Send a Message To Your Category Distribution List
To compose a new message or meeting request to all members of the
category-run distribution list:

Go to Contacts in Outlook.
Select View | Current View | By Category from the menu.
Click the desired list category's heading.
Select Actions | New Message to Contact
Click OK if Outlook notifies you that your action will apply to all items in
the group.
 
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R

Russ Valentine [MVP-Outlook]

So what was the error message? Don't you think you should at least tell us
that much?
 
C

CDB

error message said "operational failure"

Russ Valentine said:
So what was the error message? Don't you think you should at least tell us
that much?
--
Russ Valentine
[MVP-Outlook]
CDB said:
I am using Outlook 2003 and I am sending an email to a large amount of
recipients. Distribution lists can become cumbersome and have maximum
size
limits. I have learned that there is a way to send an email by category.
If
I label all my contacts that I want to email as a certain category, and
then
view those contacts by category, I can go into the "Action" tab and send
an
email to all of them. Is there a limit to the number of contacts that
Outlook can populate into an email when sending email by category? I
received an error message.

Here are specific directions as to what I am doing:
Use Contact Categories as Distribution Lists in Outlook
To create a distribution or mailing list with categories in Outlook:

Go to Contacts in Outlook.
Highlight all contacts you want to add to your new distribution list.
To add people not yet in your Outlook contacts, create them first using
Ctrl-N.
Click the Categorize toolbar button.
Select All Categories... from the drop-down menu.
Click New....
Type the distribution list's desired name (e.g.
"Friends and Family (List)").
Choose None from the Color: drop-down menu.
Click OK.
Click OK again after you have verified the new category is checked.
To add new members later, assign to them the appropriate category
individually.

Send a Message To Your Category Distribution List
To compose a new message or meeting request to all members of the
category-run distribution list:

Go to Contacts in Outlook.
Select View | Current View | By Category from the menu.
Click the desired list category's heading.
Select Actions | New Message to Contact
Click OK if Outlook notifies you that your action will apply to all items
in
the group.
 
R

Russ Valentine [MVP-Outlook]

That doesn't sound like an Outlook error. Was this your mail server that
sent the error?
--
Russ Valentine
[MVP-Outlook]
CDB said:
error message said "operational failure"

Russ Valentine said:
So what was the error message? Don't you think you should at least tell
us
that much?
--
Russ Valentine
[MVP-Outlook]
CDB said:
I am using Outlook 2003 and I am sending an email to a large amount of
recipients. Distribution lists can become cumbersome and have maximum
size
limits. I have learned that there is a way to send an email by
category.
If
I label all my contacts that I want to email as a certain category, and
then
view those contacts by category, I can go into the "Action" tab and
send
an
email to all of them. Is there a limit to the number of contacts that
Outlook can populate into an email when sending email by category? I
received an error message.

Here are specific directions as to what I am doing:
Use Contact Categories as Distribution Lists in Outlook
To create a distribution or mailing list with categories in Outlook:

Go to Contacts in Outlook.
Highlight all contacts you want to add to your new distribution list.
To add people not yet in your Outlook contacts, create them first using
Ctrl-N.
Click the Categorize toolbar button.
Select All Categories... from the drop-down menu.
Click New....
Type the distribution list's desired name (e.g.
"Friends and Family (List)").
Choose None from the Color: drop-down menu.
Click OK.
Click OK again after you have verified the new category is checked.
To add new members later, assign to them the appropriate category
individually.

Send a Message To Your Category Distribution List
To compose a new message or meeting request to all members of the
category-run distribution list:

Go to Contacts in Outlook.
Select View | Current View | By Category from the menu.
Click the desired list category's heading.
Select Actions | New Message to Contact
Click OK if Outlook notifies you that your action will apply to all
items
in
the group.
 
C

CDB

a box pops up. in the title bar of the window it states: Microsoft Office
Outlook: the operation failed. thoughts?

Russ Valentine said:
That doesn't sound like an Outlook error. Was this your mail server that
sent the error?
--
Russ Valentine
[MVP-Outlook]
CDB said:
error message said "operational failure"

Russ Valentine said:
So what was the error message? Don't you think you should at least tell
us
that much?
--
Russ Valentine
[MVP-Outlook]
I am using Outlook 2003 and I am sending an email to a large amount of
recipients. Distribution lists can become cumbersome and have maximum
size
limits. I have learned that there is a way to send an email by
category.
If
I label all my contacts that I want to email as a certain category, and
then
view those contacts by category, I can go into the "Action" tab and
send
an
email to all of them. Is there a limit to the number of contacts that
Outlook can populate into an email when sending email by category? I
received an error message.

Here are specific directions as to what I am doing:
Use Contact Categories as Distribution Lists in Outlook
To create a distribution or mailing list with categories in Outlook:

Go to Contacts in Outlook.
Highlight all contacts you want to add to your new distribution list.
To add people not yet in your Outlook contacts, create them first using
Ctrl-N.
Click the Categorize toolbar button.
Select All Categories... from the drop-down menu.
Click New....
Type the distribution list's desired name (e.g.
"Friends and Family (List)").
Choose None from the Color: drop-down menu.
Click OK.
Click OK again after you have verified the new category is checked.
To add new members later, assign to them the appropriate category
individually.

Send a Message To Your Category Distribution List
To compose a new message or meeting request to all members of the
category-run distribution list:

Go to Contacts in Outlook.
Select View | Current View | By Category from the menu.
Click the desired list category's heading.
Select Actions | New Message to Contact
Click OK if Outlook notifies you that your action will apply to all
items
in
the group.
 
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R

Russ Valentine [MVP-Outlook]

Not without a more accurate description of the error message. Sending to
multiple recipients is problematic for most mail servers. A merge to
electronic mail is a far better approach.
--
Russ Valentine
[MVP-Outlook]
CDB said:
a box pops up. in the title bar of the window it states: Microsoft Office
Outlook: the operation failed. thoughts?

Russ Valentine said:
That doesn't sound like an Outlook error. Was this your mail server that
sent the error?
--
Russ Valentine
[MVP-Outlook]
CDB said:
error message said "operational failure"

:

So what was the error message? Don't you think you should at least
tell
us
that much?
--
Russ Valentine
[MVP-Outlook]
I am using Outlook 2003 and I am sending an email to a large amount
of
recipients. Distribution lists can become cumbersome and have
maximum
size
limits. I have learned that there is a way to send an email by
category.
If
I label all my contacts that I want to email as a certain category,
and
then
view those contacts by category, I can go into the "Action" tab and
send
an
email to all of them. Is there a limit to the number of contacts
that
Outlook can populate into an email when sending email by category?
I
received an error message.

Here are specific directions as to what I am doing:
Use Contact Categories as Distribution Lists in Outlook
To create a distribution or mailing list with categories in Outlook:

Go to Contacts in Outlook.
Highlight all contacts you want to add to your new distribution
list.
To add people not yet in your Outlook contacts, create them first
using
Ctrl-N.
Click the Categorize toolbar button.
Select All Categories... from the drop-down menu.
Click New....
Type the distribution list's desired name (e.g.
"Friends and Family (List)").
Choose None from the Color: drop-down menu.
Click OK.
Click OK again after you have verified the new category is checked.
To add new members later, assign to them the appropriate category
individually.

Send a Message To Your Category Distribution List
To compose a new message or meeting request to all members of the
category-run distribution list:

Go to Contacts in Outlook.
Select View | Current View | By Category from the menu.
Click the desired list category's heading.
Select Actions | New Message to Contact
Click OK if Outlook notifies you that your action will apply to all
items
in
the group.
 
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