Hi Anver,
For the closing e-mails upon receiving a new e-mail I've got no other answer
so far than trying a repair of Office :-S
AutoArchive isn't a back-up of your orginal file. I said copies but I meant
to say moves. AutoArchive moves/removes mail to another/from a pst-file (so
it will delete it from the original). When it does this it will hold the
original structure so if you had a message in the Inbox\Spam subfolder it
will still be in this folder but then in the archive pst-file. If the folder
doesn't exist it will be created. When an item already exists in the archive
for some reason a duplicate item will be created.
If you already have an archive.pst folder you might want to connect to it
and see what's in it. You can change the location and name of the
AutoArchive folder by going to Tools-> Options-> tab Other-> button
AutoArchive. Here you can turn on AutoArchive and set general settings for
folders that have AutoArchive configured as well.
You can make folder specific settings for AutoArchive by rightclicking the
folder and choose Properties and select the AutoArchive tab.
Personally I don't use AutoArchive. For what reason do you want to use it?
At home I use a pst-file to store my items in and I clean that one up. At
work I've got a 50MB limit on the Exchange server and I've never even hit
the warning level of 40MB. It's al about cleaning up your mailbox. I've been
very active on this at work in fact I even configured the limits myself.
Before I worked there people had mailboxes up to 800MB and the Exchange
server was reaching its limit of 16GB! I wrote them a "How To" to clean up
their mailboxes which is on my site
www.sparnaaij.net but as it is in Dutch
you probably won't understand it (I still need to translate it :-S). Anyway,
here are some general tips to keep your pst-file up to speed and probably
prevent the need for a pst-file. It is copied from an earlier post of mine
on a question how to organize mail.
-----Begin Copy-----
It's quite personal how you sort your mail. It also depends on how many
mails you get and how often. A couple of subfolders to organize your mail is
good but don't create to many subfolders or you are getting deorganized
again.
The physical limit is 2GB. For Outlook 2003 data files it is 20GB. The
practical limit is the smaller the better of course. Some computer are
starting to perform poorly when the data file is "just" a couple of 100MB's
while other can reach the 1,5GB without a problem.
I always stipp my Sent Items folder from attachments as I can reach all
those file normally (otherwise I couldn't sent them). When the attachment
has nothing to do with the content of the mail I also strip the incoming
mail from it's attachment. Somtimes the content of the mail can be ignored
so I'll delete the mail as well. When you can't see the mail apart from the
attachment you might have no other option than saving it either in the
mailbox or on the harddrive together. It's up to you.
I always start a new pst-file at New Year's day so I can archive the old
one. I advised some of my users to do this every 3 months. This depends on
what you are saving and how fast your pst-file grows.
There are some tools for archiving as well;
http://www.slipstick.com/addins/housekeeping.htm
But you should always ask yourself; Do I really need to save this!???
----End Copy------
Also there is a nice tutorial from Microsoft which takes just about as long
as to read this post
http://office.microsoft.com/trainin...TT=1&Origin=EC010229981033&QueryID=6p649W9ix0
Regards
