One Document Training and Notes Presentation

[TexasRugbyMan73]

I have been a trainer for the past 20 years and have been using MS PowerPoint
for the presentations. In the training industry it is commonplace to create
a document with a slide at the top of each new page and then provide expanded
explanation of the items on the slide below it. Sometimes this will be
longer than one page and you would simply create a blank new page in Word and
finish the explanation of the slide then start again with a new slide on the
next topic. I have been looking for a solution to do this all in Power Point
for some time. It seems that I can do this with a notes view and now with
2007 Power Point I can incorporate most of the features I wish like bolding,
font etc. My problem is that if the notes section is longer than 1 page I
can not create a blank page to put in the rest of the documentation. I know
I can fit the text, but I wish to keep it all the same size for astethic
reasons. I also know that I could export it and link it in Word 2007 but
that has always been fraught with problems. Is there a way that I can simply
add an additional page into Power point to do the continued notes? Keeping
it all in the same document, making printing easier and no linking involved.

 

[Sandy Johnson]

Dear TexasRugbyMan73:

I'm sure there are more solutions for this, but here are a few:

1) Format your Notes master so that the image size takes up less space,
allowing you to increase your text area.

2) On a slide by slide basis, duplicate the slide with long notes, then Hide
the second slide. Move the "extra" notes from the first slide to the second.
Delete the image on the second slide if desired, or simply type "continued
from previous page" at the top of the notes. Print Hidden Slides.

3) Publish your PPT to Word (Click on Office Button > Publish > Create
Handouts in Microsoft Office Word. Once in Word, you can use page breaks to
break up the standard 3 slides per page to just a single slide (or just
notes) per page.

Hope this gets you on your way.

Sandy

 

[Bill Dilworth]

I wrote this little tool to do one thing - what you said.

http://billdilworth.mvps.org/Add-ins.htm#NoteChord
It wraps text on the note page printout. It is simplistic in that it always
prints to your default printer and always prints the entire presentation.
If you are good with those limitations, it rocks.

What are the problems you were having with Send To Word?

Bill Dilworth

 

[TexasRugbyMan73]

Hi Bill,

Actually I was not having a problem sending to Word, I did a link of each
slide into a MSWord page. Supposedly when you updated the slide it would
update the word document. It had all kinds of problems, like not finding the
slides, the slides had to be changed into B&W to print well, and things like
that. If I could find a way to make sure it found the links otherwise prompt
me, the previous problem would probably work itself out. I do have more
flexibility in Word, but I wanted something a little simpler. It took a
rocket scientest to print the manual, you had to go into PowerPoint, set the
slides to B&W, go back to word then update the links, then save them, and
turn off the auto update. Go back to Power Point and put them back in color
for the presentation... Whew... If I myself did not do it, then it would turn
out wrong. Toooo Complicated.

Tim

 

[TexasRugbyMan73]

Thanks Sandy,
I did not think of that.

Tim

Dear TexasRugbyMan73:

I'm sure there are more solutions for this, but here are a few:

1) Format your Notes master so that the image size takes up less space,
allowing you to increase your text area.

2) On a slide by slide basis, duplicate the slide with long notes, then Hide
the second slide. Move the "extra" notes from the first slide to the second.
Delete the image on the second slide if desired, or simply type "continued
from previous page" at the top of the notes. Print Hidden Slides.

3) Publish your PPT to Word (Click on Office Button > Publish > Create
Handouts in Microsoft Office Word. Once in Word, you can use page breaks to
break up the standard 3 slides per page to just a single slide (or just
notes) per page.

Hope this gets you on your way.

Sandy

 

[Tracedog]

I have an issue with this that hopefully those of you who are reading can
help with. I would like to publish JUST the notes, not the slide itself, to
Word 2007. This issue for me is that my slides are graphic intensive and I
only need the notes to send to my voice-over artist. Publishing notes with
the slides creates all sorts of problems - locking up of the computer is the
most common.

I'd rather not copy/paste the notes into a word document, but it looks like
that if there isn't any other way, I'll have to do that.

Thanks for the input!

 

[Bill Dilworth]

Have you tried my SlideIntoWord add-in?
http://www.pptfaq.com/FAQ00667.htm

The Demo version is free and tends to create much smaller files that don't
lock up your system.

Bill Dilworth

 

[Lucy Thomson]

Hi

An alternative:
Export the notes text of a presentation
http://www.pptfaq.com/FAQ00481.htm

Lucy

 

[Bill Dilworth]

Yes!, but with the smaller size, it isn't a real problem and may help to
keep the narration in sync.

Bill Dilworth