Nicknames

[Howard Brazee]

How do we enter a Contact with an e-mail address including the
nickname? e.g. John <[email protected]> ?

Periodically however I set up my nicknames stops working. I searched
the web and it keeps saying that what I start typing must be in the
e-mail address.

I know it sometimes works other ways, and I have even asked for help
on this issue in the past (but can't find the solution).

I want different nicknames for the same person with different e-mail
addresses, and I want Outlook 2006 to use it forever, not just a few
months as it does now.

--
"In no part of the constitution is more wisdom to be found,
than in the clause which confides the question of war or peace
to the legislature, and not to the executive department."

- James Madison

 

[Russ Valentine]

Post is too unclear.
Explain what you mean by nickname.
Explain what you want to do.
Are you talking about autocompletion or some other method of recipient
selection?

 

[Howard Brazee]

Post is too unclear.
Explain what you mean by nickname.
Explain what you want to do.
Are you talking about autocompletion or some other method of recipient
selection?

For the last year, I have been able to start typing in a name in the
To: field, and it picks who I want. This name isn't the same as the
e-mail address. (multiple people have the same start of an e-mail
address).

I have had this process work for a year or so then stop working
before. With one name it stopped working yesterday.

I want to get it working again - but hopefully in a way that is
permanent.

--
"In no part of the constitution is more wisdom to be found,
than in the clause which confides the question of war or peace
to the legislature, and not to the executive department."

- James Madison

 

[Russ Valentine]

You are talking about autocompletion. It is not a robust or reliable
feature, which is why it is a poor choice to rely upon it as a data source
for recipient selection. It would be better to maintain a Contact Folder and
use autoresolution for recipient selection.
Autocompletion frequently stops working because Outlook loses its connection
to its autocompletion cache. This can happen for a number of reasons, most
often because Outlook is not exiting completely and thus not writing to the
cache. Make sure you run no add-ins or sync software that might hold Outlook
open after you exit. After you find and resolve the problem that is
preventing Outlook from exiting properly, you may need to create a new
Outlook profile to get autocompletion to work again. If you're lucky you'll
be able to migrate your old cache to the new profile following directions
here:
http://www.ingressor.com/autocompletetips.htm

 

[Howard Brazee]

You are talking about autocompletion. It is not a robust or reliable
feature, which is why it is a poor choice to rely upon it as a data source
for recipient selection. It would be better to maintain a Contact Folder and
use autoresolution for recipient selection.

I have these names in my contacts. I'd love to get this to work in a
robust or reliable way. But my experiments with my contacts don't
seem to make a difference, possibly because I'm not using it
correctly.

--
"In no part of the constitution is more wisdom to be found,
than in the clause which confides the question of war or peace
to the legislature, and not to the executive department."

- James Madison

 

[Russ Valentine]

And your question is...?
--
Russ Valentine

I have these names in my contacts. I'd love to get this to work in a
robust or reliable way. But my experiments with my contacts don't
seem to make a difference, possibly because I'm not using it
correctly.

--
"In no part of the constitution is more wisdom to be found,
than in the clause which confides the question of war or peace
to the legislature, and not to the executive department."

- James Madison

 

[Howard Brazee]

And your question is...?

OK, I don't care how it's done, and don't really understand the
difference between auto-complete and autoresolution.

But right now I want to type in:

To: Howard and it will recognize that I want to send an e-mail to
(e-mail address removed).

And if possible, I'd like to do so in a way that won't die next time
my cache is lost.

If it's not possible - I want to learn how to train Outlook to do
this. I've had it before, but don't remember what I did to get it. I
keep playing with my Contact without success.

--
"In no part of the constitution is more wisdom to be found,
than in the clause which confides the question of war or peace
to the legislature, and not to the executive department."

- James Madison

 

[Russ Valentine]

Just turn off autocompletion. Outlook will then use autoresolution to search
your Contacts for an match to what you type in the To: field. You can force
autoresolution at any time with Ctrl-K.
Here's a primer:

Autoresolution resolves the name you are typing in the address field of a
new message (To, CC, or BCC) by searching through your Contacts Folders to
provide you with the correct e-mail address. This feature is enabled by
checking the box for "Automatic Name checking" in Tools > Preferences >
Email options > Advanced Email options. To use this feature, follow these
steps:
Open a new message window. In the address field, type the first three
letters of a name or an e-mail address that is stored in one of your contact
records (only one letter is needed if using Outlook 2003). Invoke
autoresolution by clicking out of the address field (tabbing out of the
field will also invoke autoresolution in versions prior to 2002, but not in
versions 2002 and higher). You can also use the "Check Name" toolbar button
(the one that has a red check mark and a picture of a person) or press
CTRL+K. Note that if you tab out of the address field in later versions
(Outlook 2002 or 2003) you will no longer invoke autoresolution because
those versions also have the autocompletion feature running. In those
versions you will be selecting whatever entry is highlighted in the
autocompletion suggested names dropdown.
Once you invoke autoresolution, your Contacts Folders will be searched. If
you have more than one Contact matching the name you have typed (in either
the First Name, Last Name or email fields), the name you've typed will
acquire a red wavy line below it and you will be prompted with a list of
potential matches found so you can designate which address to assign to that
name.

Autocompletion is a feature that is new in Outlook 2002 and above. As you
begin to type a name in an address field of a new message, Outlook offers to
complete the entry based on aliases or names from e-mail messages that you
have previously sent. Note that this feature starts functioning immediately
after you have typed the first three letters in the address field (or only
one letter in Outlook 2003) and does not require that you Tab out of the
field or hit CTRL+K. Also note that it does not use your Contacts Folder as
its data source but rather a cache of information Outlook stores in the NK2
file that is created from the email addresses in messages you send. At
first, the feature may appear not to be working since it takes a while for
Outlook to populate its cache. The autocompletion feature is enabled by
default when you install Outlook 2002 or 2003, but you can disable it by
clicking "Options" on the "Tools" menu, clicking "E-mail Options" on the
"Preferences" tab, and then clicking "Advanced E-mail Options," then uncheck
"Suggest names while completing."

In Outlook 2002 and above, both autoresolution and autocompletion features
exist. Since both features can be in play, it is easy to get confused as to
whether you are using autocompletion or autoresolution. Just remember that
autocompletion is in play as soon as you have typed 3 or more letters (or
just 1 letter in Outlook 2003 and 2007) in the address field and remains in
play until you click out of the field or expressly invoke autoresolution by
one of the methods listed above. As long as one of the names suggested by
the autocompletion feature remains highlighted in the address field
dropdown, tabbing out of the field will select that name as the sending
address. Clicking out of the field will not, and then autoresolution will
come into play. Also, if autocompletion finds no matches in its cache (and
therefore suggests no names), then autocompletion is no longer in play and
autoresolution will take over once you tab out of the field. In Outlook
2003, you can also invoke autoresolution at any time by hitting "Escape"
while typing in the address field. Once autocompletion is no longer in play,
then Outlook will try to resolve the name you enter against your various
Contacts Folders, but not against the autocompletion cache. .

 

[Howard Brazee]

Just turn off autocompletion. Outlook will then use autoresolution to search
your Contacts for an match to what you type in the To: field. You can force
autoresolution at any time with Ctrl-K.
Here's a primer:

Thanks for the answer and the primer.

--
"In no part of the constitution is more wisdom to be found,
than in the clause which confides the question of war or peace
to the legislature, and not to the executive department."

- James Madison