new to Microsoft Exchange Outlook & Calendar

[Guest]

Hi all, hope this is not too complicated.

Our organization (of over 6,000) is using Outlook with Exchange Server. My
team owns a resource (conference room) that is private. I initially had the
help desk set up the resource as private and restrict access to it solely to
my team members. However, our director got some phone calls about our
resource being private, and to quiet the dissenters we had to remove our
resource from calendar altogether.

As a team, we need a way to manage the schedule for this room. Is there
some way using Outlook that we can accomplish this outside of the exchange
server? We have a shared network drive our team uses, so if there's any way
to use free/busy or something like that, I'd love to hear ideas. Our team
also has control of a web server, which I believe is running IIS.

Thanks!
Richard

 

[Noel All]

Would creating a mailbox which you could just use for the Calendar help, if
you are using Windows Server 2003 then you could use Windows Sharepoint
Services.

 

[Guest]

Hi Noel,

Unfortunately, my team doesn't have access to create a mailbox for this
resource, and since the resource was removed from Outlook altogether, the IT
staff won't create a special mailbox for it either.

Thanks,
Richard

 

[Sue Mosher [MVP-Outlook]]

I agree that WSS could be a great solution. The room manager can keep the schedule there, while everyone else gets a read-only view in Outlook 2003.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers