Need to filter Bcc messages

[Jack Ping]

This customer has Exchange2003 running
I currently archive all incoming/outgoing messages to "Administrator"
mailbox for the CEO to reference. (Ths is done with a setting in
Exchange, all incoming and outgoing messages will show in
"Administrator" mailbox ) The CEO has a second PC with Outlook 2000
loaded to check "Administrator" mailbox.

The CEO would like to only view those messages not sending to him in
"Administrator" mailbox, because all messages sent to him already have
copies in his own mailbox.

I successfully used Rule Wizard on his second PC to filter out those
messages with his name showing in "To" and "Cc" (When a new message
arrives, if "To" or "Cc" contains his email address, the message will
be deleted )

However, I had a hard time to filer messages "Bcc"ed to him. So all
messages with his name in "Bcc" are still being archinved and showed
in "Administrator" mailbox.

I understand that Bcc can not be filtered by rules, because the info
in Bcc field wont show in header. I also understand that there is
something in rule wizard which can filter "where my name is not in TO
box", but this does not apply to this case, because "my name" is
"Administrator" not the CEO.

I guess I have to use a third party software for the solution. Anyone
has any thoughts???

Pls help, really appreciated!!

Thanks

Jack

 

[Ben M. Schorr - MVP]

The CEO would like to only view those messages not sending to him in
"Administrator" mailbox, because all messages sent to him already have
copies in his own mailbox.

I don't think there is any way for you to do what you're trying to do
because the messages in the Administrator box won't have any indication
that they've also been BCC'd to the CEO.

You might have more success approaching it from the other angle -- on the
CEO's mailbox have it filter out any messages that were also sent to the
Administrator account. Then he'll only see them in the Administrator's
account and not both.

By the way - you really don't need two machines for this. Outlook can
check multiple Exchange mailboxes from a single profile.

--
-Ben-
Ben M. Schorr, MVP-OneNote/Outlook
Operations Coordinator
Stockholm/KSG - Honolulu
Microsoft OneNote FAQ:
http://home.hawaii.rr.com/schorr/computers/onenotefaq.htm

 

[Jack Ping]

Thanks a lot Ben for the reply, and thanks for the suggestion from a
different angel. I will work on it

How "Outlook can check multiple Exchange mailboxes from a single
profile"?
Are you sure about this? Can you pls kindly let me know more detaills?
Here is the message I get while trying to add "Administrator" account
in Outlook2k3 on CEO's PC
"You already have a Microsoft Exchange Server account set up. Outlook
supports only one Exchange Server account at a time"

Thanks

jack

 

[Ben M. Schorr - MVP]

How "Outlook can check multiple Exchange mailboxes from a single
profile"?
Are you sure about this? Can you pls kindly let me know more detaills?
Here is the message I get while trying to add "Administrator" account
in Outlook2k3 on CEO's PC
"You already have a Microsoft Exchange Server account set up. Outlook
supports only one Exchange Server account at a time"

Yep. Open your existing Exchange Mailbox account (Tools | E-mail Accounts
| View or Change), go to More Settings (I'm doing this from memory so
forgive me if I skip a step), click the "Advanced" tab and add the
Administrator mailbox as an additional mailbox to open with his account.
Presuming he has the right permissions to it he'll be able to view that
mailbox in the same Outlook profile with his own (separate inboxes and all
of course).

--
-Ben-
Ben M. Schorr, MVP-OneNote/Outlook
Operations Coordinator
Stockholm/KSG - Honolulu
Microsoft OneNote FAQ:
http://home.hawaii.rr.com/schorr/computers/onenotefaq.htm

 

[Jack Ping]

Thanks for the great help Ben!! You are so wonderful!!!
Thanks again and have a nice weekend
jack