Need help with rules...

[Bob Sisson]

My wife and I both run SOHO businesses using Outlook to TRY and co-ordinate
our schedules. The only problem comes in when our Kids need rides to
functions when the other parent is already booked somewhere.

All of us use Free/Busy to a common computer, and we are pretty good about
posting events.

QUESTION: Is it possible to build a view using the advanced rules that will
only show events where (wife and Child1) or (wife and Child2) are present?
Obviously Her rules would be (Husband and Child1) etc....

Right now our calanders are full of events and appointments so we know where
each other are, but it not always easy to tell when we can't overlap becasue
something says that one of us is needed to drive the kids...

Again, could we set up another computer as a "resource" and have it
negociate the times?

We are on a Peer-Peer without a server... Everyone is running at least
Outlook 2002.

Any ideas or suggestions would help....

 

[Diane Poremsky [MVP]]

I think you'd do better by investing in some calendaring sharing software...
but barring that, when you make appointments, you could invite the other so
it would be on their calendar directly. With a custom view using the
organizer field, you could easily set a label color so you can tell them
apart or hide/show the other persons events.

You can't use views on Free/Busy information, but creating views to show
spouse and children would be fairly easy as long as there is something to
filter on.

information about sharing http://www.slipstick.com/outlook/share.htm

I have a lot of custom view and filtering info at outlook-tips.net - start
with http://www.outlook-tips.net/howto/custom_views.htm.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)

Need Help with Common Tasks? http://www.outlook-tips.net/beginner/

 

[Bob Sisson]

"We currently invite each other on all meetings, so we get coppied, and can
see free/busy information because we do publish to a spare computer we use
as our firewall, file server and other functions.

The problem is that our calendarr get filled up with "informational" events
so that is difficult to determine if when there truely IS a conflict.

I may have 4-5 events on a day that have nothing to do with me, but describe
where my wife will be...Now, only when one of my kids posts a "Take Daugter
to Play Practice" does that has already been posted become an issue, as now,
one of the adults now is blocked/reserved.

Any ideas???

 

[Milly Staples [MVP - Outlook]]

I think Diane's suggestion is your best bet - look into some of the third
party programs that allow direct sharing of the Outlook Calendar - see the
page she suggested. http://www.slipstick.com/outlook/share.htm


--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, Bob Sisson asked:

| "We currently invite each other on all meetings, so we get coppied,
| and can see free/busy information because we do publish to a spare
| computer we use as our firewall, file server and other functions.
|
| The problem is that our calendarr get filled up with "informational"
| events so that is difficult to determine if when there truely IS a
| conflict.
|
| I may have 4-5 events on a day that have nothing to do with me, but
| describe where my wife will be...Now, only when one of my kids posts
| a "Take Daugter to Play Practice" does that has already been posted
| become an issue, as now, one of the adults now is blocked/reserved.
|
| Any ideas???