Multiple Inboxes for multiple POP3 Accounts?

[Guest]

I have multiple POP3 accounts, and I'm trying to set up Outlook 2003 such
that each POP3 account's email is delivered into its own Inbox (in its own
Mail Folder). This seems a logical approach to me, but it doesn't seem to be
an option because the "E-Mail Accounts" setup only provides for all mail from
multiple accounts to be delivered to one place.

How do I do this? If its not possible, what's the next best approach?

 

[Gordon]

JimFromSanDiego wrote:
|| I have multiple POP3 accounts, and I'm trying to set up Outlook 2003
|| such that each POP3 account's email is delivered into its own Inbox
|| (in its own Mail Folder). This seems a logical approach to me, but
|| it doesn't seem to be an option because the "E-Mail Accounts" setup
|| only provides for all mail from multiple accounts to be delivered to
|| one place.
||
|| How do I do this? If its not possible, what's the next best approach?

Set up your Mail folders and then set up a rule to move each account's email
into the relevant folder.

 

[Guest]

JimFromSanDiego wrote:
|| I have multiple POP3 accounts, and I'm trying to set up Outlook 2003
|| such that each POP3 account's email is delivered into its own Inbox
|| (in its own Mail Folder). This seems a logical approach to me, but
|| it doesn't seem to be an option because the "E-Mail Accounts" setup
|| only provides for all mail from multiple accounts to be delivered to
|| one place.
||
|| How do I do this? If its not possible, what's the next best approach?

Set up your Mail folders and then set up a rule to move each account's email
into the relevant folder.

--
Interim Systems and Management Accounting
Gordon Burgess-Parker
Director
www.gbpcomputing.co.uk


Thank you, Gordon. That did the trick.

 

[Gordon]

JimFromSanDiego wrote:
|| "Gordon" wrote:
||
||| JimFromSanDiego wrote:
||||| I have multiple POP3 accounts, and I'm trying to set up Outlook
||||| 2003 such that each POP3 account's email is delivered into its
||||| own Inbox (in its own Mail Folder). This seems a logical
||||| approach to me, but it doesn't seem to be an option because the
||||| "E-Mail Accounts" setup only provides for all mail from multiple
||||| accounts to be delivered to one place.
|||||
||||| How do I do this? If its not possible, what's the next best
||||| approach?
|||
||| Set up your Mail folders and then set up a rule to move each
||| account's email into the relevant folder.
|||
||| --
||| Interim Systems and Management Accounting
||| Gordon Burgess-Parker
||| Director
||| www.gbpcomputing.co.uk
|||
|||
||| Thank you, Gordon. That did the trick.

You're welcome!

 

[Guest]

JimFromSanDiego wrote:
|| I have multiple POP3 accounts, and I'm trying to set up Outlook 2003
|| such that each POP3 account's email is delivered into its own Inbox
|| (in its own Mail Folder). This seems a logical approach to me, but
|| it doesn't seem to be an option because the "E-Mail Accounts" setup
|| only provides for all mail from multiple accounts to be delivered to
|| one place.
||
|| How do I do this? If its not possible, what's the next best approach?

Set up your Mail folders and then set up a rule to move each account's email
into the relevant folder.

--
Interim Systems and Management Accounting
Gordon Burgess-Parker
Director
www.gbpcomputing.co.uk


Jim--how do I go about doing this step by step--currently Im using thunderbird and it sets it up automatically--I cant figure out how to get oulook 2003 to do the same thing as you are staing above. thanks for the help!!

Toni

 

[Guest]

Toni,

I'm with you 100%. I'm trying to migrate back to Outlook after using
Thunderbird for a year or so. I've got two businesses that I must keep
seperate, and Thunderbird makes it VERY easy. So much so, that I thought it
was a basic feature. It appears to be out of Outlook's depth though. The
value is not in filtering incoming e-mail only, it's keeping replies, etc
seperate. Setting up different profiles seems to be the only way to do this,
but then you have to shut down Outlook and reopen in another profile to get
different info.

There's GOT to be a way. Rules just don't cut it. Too rudimentary. I'd hate
to have to use Thunderbird for all my email, and use Outlook for my contact
management and scheduling. But, that's what it's looking like. Seems like a
pretty common sense feature to me.


Ken

 

[Guest]

You're 100% right. Microsoft should let you set up each POP3 account in a
separate folder, just like HTTP accounts. This way each account has a
separte inbox and sent email folder. This would make it simple for parents
to monitor children's email accounts and for administrators to monitor
employee email accounts.

 

[Milly Staples [MVP - Outlook]]

It will not happen because of the way the mail transport works. Use rules.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, The Blue Max asked:

| You're 100% right. Microsoft should let you set up each POP3 account
| in a separate folder, just like HTTP accounts. This way each account
| has a separte inbox and sent email folder. This would make it simple
| for parents to monitor children's email accounts and for
| administrators to monitor employee email accounts.

 

[Guest]

Hello Everyone,

There is a much simpler way to resolve this problem. There has been a ton
of discussion in this thread about creating rules and other advanced
techniques for sorting POP3 e-mail by moving it to another inbox.
Nevertheless, there is already a standard feature for doing this in Outlook
2007 and possibly in earlier versions as follows:

FIRST, create a mail folder for each POP3 account you maintain. You can
even name the folder INBOX, INBOX - NANCY, or whatever. These folders
(inboxes) can be placed wherever you like and can even be a subfolder within
your main personal folders INBOX, which is how we designed ours.

SECOND, go to your account settings (Tools> Account Settings) and select
each POP3 account one at a time. When a POP3 account is selected you will
note there is a button at the bottom of the dialog that is labeled "Change
Folder." Press that button and change the inbox for that account to one of
the folders you created in step one. Do this for each folder. Voila, each
POP3 account will now deliver its mail to its own inbox.

This solution is simple and the assignment can be very easily changed at any
time. We have also found that the link is persistent even if the user
changes the name of the folder used as the inbox for that account. So far it
works great!

 

[Diane Poremsky [MVP]]

this is a new feature in outlook 2007.

 

[Guest]

Interesting, Diane, because I know that the 2002 version of Outlook had the
same 'Change Folder' button at the bottom of the dialog? Another purpose
perhaps? Thanks for the clarification.

 

[Guest]

Just a note here. While you can re-assign the inbox for the POP3 account,
you cannot assign a separate JUNK MAIL or SENT MAIL folder to each POP3
account; that we know of anyway. However, it would be nice if Outlook 2007
would allow you to do the same with these other folders as the inbox.

 

[Sanjay Singh]

You may also want to have a look at SendAccount 4Outlook - to help with
outgoing e-mails with multiple accounts.
http://www.addins4outlook.com/sendaccount/

A common problem with using multiple accounts is accidentally sending out an
e-mail using the wrong account. Send Account lets you set a preferred
account for each person you write to.

It warns if you if you try and send an e-mail to someone using the wrong
account.



Regards
Sanjay Singh

 

[Guest]

Thanks for the suggestion, Sanjay.

You may also want to have a look at SendAccount 4Outlook - to help with
outgoing e-mails with multiple accounts.
http://www.addins4outlook.com/sendaccount/

A common problem with using multiple accounts is accidentally sending out an
e-mail using the wrong account. Send Account lets you set a preferred
account for each person you write to.

It warns if you if you try and send an e-mail to someone using the wrong
account.



Regards
Sanjay Singh