Multiple email accounts to multiple inboxes


A

abnewallo

I have Office 2003 Outlook running on Windows XP.

I would like help in setting up a system whereby multiple email accounts
would automatically deliver their messages to multiple inboxes.

That is messages from hotmail would go directly to a hotmail inbox and
messages from another account would go to another specific inbox.
 
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V

VanguardLH

abnewallo said:
I have Office 2003 Outlook running on Windows XP.

I would like help in setting up a system whereby multiple email accounts
would automatically deliver their messages to multiple inboxes.

That is messages from hotmail would go directly to a hotmail inbox and
messages from another account would go to another specific inbox.

All POP and Exchange accounts get mails aggregated into one message
store. Each IMAP account gets its own message store. Each HTTP account
(using old DAV protocol or using Deltasync via the Outlook Connector
add-on) gets its own message store. Each message store (.pst file) will
show as a separate root-level tree in the folder view panel. So Outlook
might already do what you want.

Each Hotmail account, if using DAV or Deltasync (i.e., HTTP account
type), will be in its own message store hence in its own tree in the
folders panel. So will each IMAP account. The remaining problem is how
to separate multiple POP and/or Exchange accounts from each other.

While you can't have a different message store for POP accounts, you can
have separate folders for the Inbox of each e-mail account within the
same message store. For example, under the fixed Inbox folder in
Outlook, create subfolders named "Inbox - Account1", "Inbox - Account2",
and so on for each POP account. Then define a rule for each account
which check through which account an e-mail was delivered. For N POP
accounts, you would need N such rules. Each rule would have the
"through the <specified> account" clause in it, and probably also
include the stop-clause unless you had subsequent rules that you also
wanted exercised against your e-mails. One such rule would look like:

Apply this rule after the message arrives
through the "Account1" account
move it to the "Inbox - Account1" folder
and stop processing more rules <-- optional but recommended

Considering that you are segregating the e-mail accounts for received
e-mails from them, you might also want to segregate e-mails that you
send out through them. Rather than have all sent e-mails in the Sent
Items folder, use a "Check messages after sending" rule for each account
to test through which account an e-mail got sent. Create subfolders
under the "Sent Items" folder, like "Sent Items - Account1", "Sent Items
- Account2", and so on. Then define rules like:

Apply this rule after I send the message
through the <specified> account
move a copy to <specified> folder
and stop processing more rules

You'll still get an aggregated list of sent e-mails in your Sent Items
folder since Microsoft only provides a "move a copy" (which just means
"copy") and does not provide a "move to <specified> folder" clause. You
could use auto-archiving to delete old items from the Sent Items folder
if you don't want to retain an aggregate list of all sent e-mails. I
don't know if disabling the "Save copies of messages in Sent Items
folder" would work or if there would be a side-effect that there would
be no copy to put in your segregated folders, but you could test that.
 

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