Multiple Accounts in Outlook 2007

[Brett I. Holcomb]

I know I can set up multiple accounts in Outlook 2007 - I've done it.
By multiple accounts I mean I get and send mail from/to different mail
servers (not exchange - generally pop servers) where each has it's own
inbound/outbound servers.

My problem is that I create the first one and the folder structure is
setup with this structure

myfirstmailserver folder
inbox
trash
otherfolders

If I add another mail server it uses an inbox or let's me create a
folder to use for an inbox under myfirstmailserve rfolder and I want
to start a new hierarchy as this.

myfirstmailserver folder
inbox
trash
otherfolders
mynextmailserver folder
inbox
trash
otherfolders

I've searched and not found a way to do it. It's been a long time
since I used Outlook (Like maybe 2000 days) and I thought it could be
done then. I have other mail programs that can do it with no problem
but I'd like to use Outlook.

Thanks.

 

[Milly Staples [MVP - Outlook]]

Only if your accounts are IMAP or HTTP accounts. Otherwise, all POP3
accounts go into the same mailbox.

You can always create rules to move mail to a folder you designate for that
account.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact.
ALWAYS post your Outlook version.
How to ask a question: http://support.microsoft.com/KB/555375


After furious head scratching, Brett I. Holcomb asked:

| I know I can set up multiple accounts in Outlook 2007 - I've done it.
| By multiple accounts I mean I get and send mail from/to different mail
| servers (not exchange - generally pop servers) where each has it's own
| inbound/outbound servers.
|
| My problem is that I create the first one and the folder structure is
| setup with this structure
|
| myfirstmailserver folder
| inbox
| trash
| otherfolders
|
| If I add another mail server it uses an inbox or let's me create a
| folder to use for an inbox under myfirstmailserve rfolder and I want
| to start a new hierarchy as this.
|
| myfirstmailserver folder
| inbox
| trash
| otherfolders
| mynextmailserver folder
| inbox
| trash
| otherfolders
|
| I've searched and not found a way to do it. It's been a long time
| since I used Outlook (Like maybe 2000 days) and I thought it could be
| done then. I have other mail programs that can do it with no problem
| but I'd like to use Outlook.
|
| Thanks.

 

[Brett I. Holcomb]

Ah, thank you. I'll stop trying to find a solution <G>. I thought
about rules but I really prefer to have the accounts separate - it
makes more sense to me for each to have it's own folder tree.

If I move them to a folder and then reply does Outlook know what
outgoing server to use or do I have to tell it every time?

Maybe a future suggestion. Every mail agent I've used has that
capability and I thought it could be done in a version some time ago.

Thanks.

 

[Brian Tillman [MVP - Outlook]]

Ah, thank you. I'll stop trying to find a solution <G>. I thought
about rules but I really prefer to have the accounts separate - it
makes more sense to me for each to have it's own folder tree.

With Outlook 2007, you can specify a separate Inbox and Sent Items for each
account. Moreover, each PST you create will have its own Deleted Items
folder which will receive the deleted items from that PST. You can create
other Calendar and Contacts folders as well, but only the ones in the
default data file will be the default.

If I move them to a folder and then reply does Outlook know what
outgoing server to use or do I have to tell it every time?

Outlook will always reply using the account that received the original
message unless you specifically choose another account.

 

[Brett I. Holcomb]

Hmm. However, aren't all these folders created under the first mail
account I create? For example if I create an account for myispmail
first with it's servers and then do one for mynextmail I get

MyISPmail
Inbox
Trash
Other folders
Mynextmail inbox
Mynextmail trash
mynextmail

I was hoping for

MyISPmail
It's folders
MyNextmail
It's folders

I know in practice it doesn't make much difference other than you have
all the ISP inboxs, etc. listed under the first one.

 

[Brian Tillman [MVP - Outlook]]

Hmm. However, aren't all these folders created under the first mail
account I create? For example if I create an account for myispmail
first with it's servers and then do one for mynextmail I get

MyISPmail
Inbox
Trash
Other folders
Mynextmail inbox
Mynextmail trash
mynextmail

I was hoping for

MyISPmail
It's folders
MyNextmail
It's folders

Sounds to me like you're using the Mail view of the Navigation Pane. There
is no real hierarchy with that view. It shows all mail-containing folders
at the same level. If you want to see the real hierarchy, you must use the
Folder List view.

 

[Brett I. Holcomb]

Okay. I changed to folder list and created an entry for my New ISP
but it still wants to use my default inbox or one under my default
ISP. If I try and change folders on the account I get a Personal
Folders created with the name of the pst folder I just created for it.

 

[Gerhard Fiedler]

With Outlook 2007, you can specify a separate Inbox and Sent Items for each
account.

I think I found where to specify the Inbox for each POP account (in
Account Settings | E-mail, the Change Folder button at the bottom). But
I haven't found where it is possible to specify a Sent Items location
per account... where is this set?

Outlook will always reply using the account that received the original
message unless you specifically choose another account.

FWIW, you also can set it up so that it stores replies in the same
folder as the replied-to message (Options | Preferences | E-mail Options
.... | Advanced E-mail Options ... | In folders other than the Inbox,
save replies with original message.)

Thanks,
Gerhard

 

[Brian Tillman [MVP - Outlook]]

Okay. I changed to folder list and created an entry for my New ISP
but it still wants to use my default inbox or one under my default
ISP. If I try and change folders on the account I get a Personal
Folders created with the name of the pst folder I just created for it.

All POP accounts by default use the same default folders. This has been
stated previously. With Outlook 2003 and earlier, this was your only
option. With Outlook 2007, if you click Tools>Account Settings and select
the E-mail Accounts tab, there's a button at the bottom that you can use to
specify alternate folders to act as Inbox and Sent Items for specific
accounts. You're given a list of the PSTs and folder in those PSTs that are
currently a art of your mail profile. You select which folder(s) you want
to use. Are you saying that you can't do that?

 

[Brian Tillman [MVP - Outlook]]

I think I found where to specify the Inbox for each POP account (in
Account Settings | E-mail, the Change Folder button at the bottom). But
I haven't found where it is possible to specify a Sent Items location
per account... where is this set?

It should be there are well. I'll check my Outlook 2007 at home when I get
a chance.

 

[Brett I. Holcomb]

Okay. I manged to get my default and another mail server in their own
folder heirarchies. I had to create a pst for each and now they show
up.

However, Outlook 2007 still insists that if it sends from ISP 2 it's
going to use the outbox for my default ISP. I just want each server
to have it's own set of mail folders and so far have found nothing
that lets me adjust settings or make that happen.

Am I missing something or is Outlook 2007 just not capable of
separating multiple servers?

Thanks.

 

[Brian Tillman [MVP - Outlook]]

Okay. I manged to get my default and another mail server in their own
folder heirarchies. I had to create a pst for each and now they show
up.

However, Outlook 2007 still insists that if it sends from ISP 2 it's
going to use the outbox for my default ISP. I just want each server
to have it's own set of mail folders and so far have found nothing
that lets me adjust settings or make that happen.

What Outbox Outlook uses is completely immaterial, since nothing should ever
stay in Outbox. Outlook will always use the Outbox in the delivery location
(the PST chosen as default on the Data Files of Tools>Account Settings).
What's important is what account is used to send the message. The only way
you'll have separate complete folder sets per account is if you have a
separate profile for each account.

Am I missing something or is Outlook 2007 just not capable of
separating multiple servers?

It can't completely separate folders for POP accounts. All POP accounts use
the delivery location folders.