multiple accounts/identities.

[MS News]

Hi

Please stay with me as I try to explain my situtaion.

At the moment I use Outlook for emails for my "hobby" account.

This also collects mail forwarded to me from three other emails sent through
my website.

ie one email address of (e-mail address removed) and three other emails at
(e-mail address removed) (e-mail address removed) (e-mail address removed).



I also use Outlook Express which has a total of 4 different identies set up
for differing topics, ie Personal, Professional, Ebay, and another,
different, Hobby account.


What I am looking for is advice on the best way of dealing with a total of 8
email accounts and keeping them seperate from each other.

I do like the ease of use of Outlook Express identities as it is easy to
just change from one to the other and the emails never get mixed up. It is
easy to set up a folder heirarchy in each ID.

If I am to standardise and use only Outlook, which is obviously the more
advanced programme, How do I set it up to have seperate id's for all of the
addresses, each with it's own, Inbox, Outbox, Sent folders etc etc.

Or am I doing the right thing the way it is.

 

[Brian Tillman]

What I am looking for is advice on the best way of dealing with a
total of 8 email accounts and keeping them seperate from each other.

You have a couple of choices. The first is to use multiple mail profiles.
In many ways, mail profiles in Outlook are the Outlook Express equivalent of
identities. The biggest difference is that you must close Outlook and
restart it in order to switch mail profiles.

Another choice is to use multiple accounts (in one or more profiles) and use
rules to move yor incoming and outgoing messages to appropriate folder sets,
which can be all in the same PST (Personal Folders files) or in multiple
PSTs. This can be a little problematic if your multiple addresses (the
xxxxxx.co.uk ones) aren't really separate addresses but are configured as
aliases of a single mailbox on the mail server.

You don't give enough detail to recommend one way over another. You didn't
even state your Outlook version.

 

[Mary]

You can't do that without setting up separate Profiles. Only one Inbox is
allowed in a profile. You can set up separate folders and have mail delivered
to them by using Rules.

 

[MS News]

Thanks Brian

Sorry about that, I am using Outlook 2003 and OE6.

Not too sure what more detail can I give to help you decide.

However, I have a website which is to do with my hobby so my main email
address is the (e-mail address removed) and through the website domain, I
receive emails sent to info@, rob@ and record@ the website address ie
(e-mail address removed) etc.

Is there more detail I can give?

My understanding of all this is a little limited I'm afraid.

Regards, Rob

 

[Mike Barnard]

Hi

What I am looking for is advice on the best way of dealing with a total of 8
email accounts and keeping them seperate from each other.

PMFBI, butI have given up Outlook for email for just this reason. I
now use Mozilla Thunderbird. It's so easy to have seperate identities
and seperate accounts, seperate folders and filters etc.

I still use Outlook as a calender and contacts program, but I just
don't like it's email side. Try Thunderbird. It's free and easy to
set up. Email me if you need a litle help but you should find it a
doddle.

 

[Milly Staples [MVP - Outlook]]

Correction - only one inbox *per account* in a profile can exist.

If you have several accounts active in one profile, each one will have its own folder tree.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, Mary asked:

| You can't do that without setting up separate Profiles. Only one
| Inbox is allowed in a profile. You can set up separate folders and
| have mail delivered to them by using Rules.
|
| "MS News" wrote:
|
|| Hi
||
|| Please stay with me as I try to explain my situtaion.
||
|| At the moment I use Outlook for emails for my "hobby" account.
||
|| This also collects mail forwarded to me from three other emails sent
|| through my website.
||
|| ie one email address of (e-mail address removed) and three other
|| emails at (e-mail address removed) (e-mail address removed)
|| (e-mail address removed).
||
||
||
|| I also use Outlook Express which has a total of 4 different identies
|| set up for differing topics, ie Personal, Professional, Ebay, and
|| another, different, Hobby account.
||
||
|| What I am looking for is advice on the best way of dealing with a
|| total of 8 email accounts and keeping them seperate from each other.
||
|| I do like the ease of use of Outlook Express identities as it is
|| easy to just change from one to the other and the emails never get
|| mixed up. It is easy to set up a folder heirarchy in each ID.
||
|| If I am to standardise and use only Outlook, which is obviously the
|| more advanced programme, How do I set it up to have seperate id's
|| for all of the addresses, each with it's own, Inbox, Outbox, Sent
|| folders etc etc.
||
|| Or am I doing the right thing the way it is.

 

[Brian Tillman]

Sorry about that, I am using Outlook 2003 and OE6.

Not too sure what more detail can I give to help you decide.

However, I have a website which is to do with my hobby so my main
email address is the (e-mail address removed) and through the website
domain, I receive emails sent to info@, rob@ and record@ the website
address ie (e-mail address removed) etc.

Doe the website addresses arrive in the ntlworld mailbox? If not, what
mailbox holds them? It appears to me that the website addresses, at least,
are aliases. As such, they're actually only one address and Outlook does
not have the ability at download time to distinguish them one from the
others. Separate mail profiles would do you know good. A rule or rules
examining the headers or, perhaps, the recipient address should be able to
sort them into separate folders once they are downloaded, however. The
difficulty you would have in this case would be when replying. Since
they're really all the same address, if you wanted to reply using the
separate addresses, you'd need multiple accounts, one for each address, and
dynamically choose the account with the correct sender address when you
compose your reply. It's really not all that onerous. I do it daily. If
takes a little discipline to make yourself think before sending to make sure
you're replying with the proper address, but it can be done and becomes
nearly second nature after a short while. I think the use of rules and
target folders in a single mail profile would work well in your case.

 

[Brian Tillman]

Correction - only one inbox *per account* in a profile can exist.

If you have several accounts active in one profile, each one will
have its own folder tree.

Since the OP says he's using Outlook 2003, if they're POP accounts, this
isn't true.

 

[MS News]

Many thanks Brian

Yes, all of the web addressess are forwarded onto me at the ntlworld address
but if I reply to them I do so with the ntlworld address.

I am trying to seperate them out and reply using each ones own email
address.

Supposedly, using several accounts then, I could actually set up each with
its own folder tree to include it's own inbox, sent, and a variety of other
folders accordingly.

Regards, Rob

 

[Brian Tillman]

Yes, all of the web addressess are forwarded onto me at the ntlworld
address but if I reply to them I do so with the ntlworld address.

Then they are aliases of each other. Outlook considers these all the same
when downloading, since it uses only a single mailbox.

I am trying to seperate them out and reply using each ones own email
address.

Supposedly, using several accounts then, I could actually set up each
with its own folder tree to include it's own inbox, sent, and a
variety of other folders accordingly.

You can use rules to separate them (using a condition such as "with specific
words in the recipient's address") into different foldes as they come in.
They will all come in on a single account. The destination folders can be
named "Inbox" only if you create separate PSTs for them or you make them
subfolders of another folder. Personally, I'd choose other names, like
"Info", "Rob", and "Record", leaving Inbox to be the location for messages
received with the (e-mail address removed) address. These folders can be
subfolders of Inbox, but were I doing it, I'd make them folders at the same
level as Inbox; i.e., siblings (under "Personal Folders", aka "Outlook
Today"), not children, of Inbox. Create one account for each
hobbyname.co.uk address, but make them send-only in the Send/Receive Group
so that only the ntlworld account downloads them. When you need to reply,
use the Accounts button of the compose window to select the account whose
address contains the sender address you wish to use.

 

[DL]

You can only have the one Inbox & Outbox, these are OL default folders

If you reply to a mail, by default it is sent from the account it was
received on.
When you send a new mail, you select the account from the drop down

 

[hollies]

Thanks again Brian.

I think I have done it the way you suggest.

I have created 3 new data files info.pst - rob.pst etc. and then created the
email accounts.

My folder list has the main folder then the other three. In each of the new
data files I have created "_Inbox" folders and then the various other
content folders.

As you say, I have created Rules to distribute incoming mails to its own
_Inbox.

When all folders are closed my folder list reads:

+ Hobby Emails
+ INFO Emails
+ Rob Emails
+ Record Emails

Which when opens looks like this:

+ Hobby Emails
Deleted
Drafts
_Inbox
Outbox
Sent
etc
etc
+ INFO Emails
_Inbox
etc
etc
+ Rob Emails
_Inbox
etc
etc
+ Record Emails
_Inbox
etc
etc

I hope I have understood this right and this is correct??!!

The one part I do not understand is the following

"but make them send-only in the Send/Receive Group so that only the ntlworld
account downloads them"



Thanks, Rob

 

[Mike Barnard]

Then they are aliases of each other. Outlook considers these all the same
when downloading, since it uses only a single mailbox.


You can use rules to separate them (using a condition such as "with specific
words in the recipient's address") into different foldes as they come in.
They will all come in on a single account. The destination folders can be
named "Inbox" only if you create separate PSTs for them or you make them
subfolders of another folder. Personally, I'd choose other names, like
"Info", "Rob", and "Record", leaving Inbox to be the location for messages
received with the (e-mail address removed) address. These folders can be
subfolders of Inbox, but were I doing it, I'd make them folders at the same
level as Inbox; i.e., siblings (under "Personal Folders", aka "Outlook
Today"), not children, of Inbox. Create one account for each
hobbyname.co.uk address, but make them send-only in the Send/Receive Group
so that only the ntlworld account downloads them. When you need to reply,
use the Accounts button of the compose window to select the account whose
address contains the sender address you wish to use.

I thought these sorts of programs were meant to make this computing
and email lark EASIER! Christ on a stick, what a system.

THUMDERBIRD! You know it makes sense.

 

[Brian Tillman]

I have created 3 new data files info.pst - rob.pst etc. and then
created the email accounts.

My folder list has the main folder then the other three. In each of
the new data files I have created "_Inbox" folders and then the
various other content folders.

Since they are in separate PSTs, you do not need to include an underscore.
"Inbox" will do just fine. The only limit is that you cannot have two
folders with the same name at the same level.

As you say, I have created Rules to distribute incoming mails to its
own _Inbox. ....snip...
I hope I have understood this right and this is correct??!!

Seems so.

The one part I do not understand is the following

"but make them send-only in the Send/Receive Group so that only the
ntlworld account downloads them"

While viewing your folders, press Alt-Ctrl-S. Select your send/receive
group (probably "All Accounts") and click Edit. Select each account that is
an alias (the hobbyname.co.uk accounts), and uncheck the "Receive Mail
Items" box. You do this so that you will not get duplicate messages being
downloaded. Outlook can poll multiple accounts simultaneously. Since your
accounts are aliases, Outlook may try to get the same messages using more
than one account. Since each account points at the same mailbox, you'd get
the same messages. Of course, this applies if they actualy are aliases of
one another, but you'll need to determine that. I think they are, from what
you've described already.

 

[Brian Tillman]

I thought these sorts of programs were meant to make this computing
and email lark EASIER! Christ on a stick, what a system.

THUMDERBIRD! You know it makes sense.

Do you stick your thumb in that application?

When Thunderbiird does what Outlook does, come back and play.

 

[Brian Tillman]

You can only have the one Inbox & Outbox, these are OL default folders

I already said that.

If you reply to a mail, by default it is sent from the account it was
received on.
When you send a new mail, you select the account from the drop down

The problem is, all addresses are aliases of the same mailbox. Thus, you
could get messages placed in the mail box that were received by one address
and Outlook could download it with a different address, thus breaking that
particular feature.

 

[Mike Barnard]

Do you stick your thumb in that application?

? Write in undertandable english please.

When Thunderbiird does what Outlook does, come back and play.

Don't get so wound up.

I have outlook 2007 and know full well what it can do. Thats fine and
dandy if you NEED all that it can do but the question was about
identities. To change ID's in outlook is a pain. To change ID's in
thunderbird is a doddle. I would be very happy if ID's in Outlook
were easier.

 

[Brian Tillman]

? Write in undertandable english please.

Read what you typed.

 

[Mike Barnard]

Read what you typed.

[Just back from a few days away on a course...]

DOH!