More Contacts list questions

[Guest]

I have two more questions regarding Contact lists in Outlook 2003. I have the
public contact list running properly now. Is there anyway, perhaps via macro,
to merge the public contacts list into each person's person conact list.

So that for example, whenever you open, or possibly close, Outlook it will
"dump" all the public contacts into the users personal conact list. And in
the event of a contact already being present, it would either prompt you to
ignore or overwrite, or perhaps set it to default one of the two options.

Along with that, I would like to perhaps have a way, again likely via macro,
to add a '(new)' indicator next to the public contacts list in the folder
list box on the left of the screen, anytime that it registers new contacts
were added to the list. So that an individual may choose to check what new
contacts were added, or simply ignore the notice.

Again thank you for any advice offered.

 

[Brian Tillman]

I have two more questions regarding Contact lists in Outlook 2003. I
have the public contact list running properly now. Is there anyway,
perhaps via macro, to merge the public contacts list into each
person's person conact list.

What's the point of having a shared Contacts if you're just going to shove
it to people's personal Contacts? What if those people neither want nor
need those contacts on any regular basis? It is your intention to make it
more difficult for your people to do their work?

 

[Guest]

The desire is to have a small list of contacts that would be used by the
majority of people on a very common buisness. Important inter-company
contacts, as well as common vendors/suppliers and customers; in general
people/companies that are contacted on a normal basis. The other thinking is
that, for example, if there is a certain sales person/IT person, etc. that is
typically contacted for a given vendor; if the contact person for that
company is changed for some reason or another. The contact could be changed
on the public contacts list, and would be automatically changed for everyone
else, then an indicator shown to let the users know that a contact was
changed.

The concept for this is that this particular list would never be a large
list of people, but small, manageable, list of common contacts.

 

[Brian Tillman]

The desire is to have a small list of contacts that would be used by
the majority of people on a very common buisness.

That's fine, but you don't have to add them to the individual Contacts
folders. Maintain them in the public folder and use them there.

 

[Guest]

Actually, having tinkered around with things a little that's what I've
decided to do. I'm going to set each user up with their own contact list,
then have 4 different "public contact" lists, for varying different
catagories of contacts. One problem I am having though. I've set up the
contact lists, and tested adding, editing, removing entries via the
Administrator, and it carries over to each users Outlook Account. However I
would like to show the 4 public contact lists under the contact pane; it
currently shows only the users individual list. I've tried a drag-and-drop
from within the folder list; from the Public Contacts Folder that we have the
4 contact lists in (within the 'All Public Folders' hierarchy), to the
Contacts entry in the Mailbox hierarchy. It'll create a sub heading under
Contacts, with the public contact list name, and carry over all the current
entries, but any new entries put into the main list don't carry over.

Is there a way to display the 4 public contact lists, within the contacts
pane, and still have them show any new entries added by another user?

 

[Brian Tillman]

Is there a way to display the 4 public contact lists, within the
contacts pane, and still have them show any new entries added by
another user?

Right-click a public Contacts folder and choose Add to Favorites. This will
add that folder to the Contacts view of the Navigation Pane in the "Other
Contacts" section. Now right-click the folder there and choose Properties.
Select the Outlook Address Book tab and check the box labeled "Show this
folder as an e-mail Address Book". Click OK. That will add it to the
Address Book when you click To on a new message. Use Tools>Options in the
Address Book interface to establish the order the contacts folders will eb
searched. If someone enters a contact contained in that folder that is not
also in a folder preceeding it in the search order, it will be resolved from
that folder.

 

[JeffySmith]

1. I am looking for the same feature to dump public to provate so that my
employees can easily sync these contact to their phones using activesync (for
example) - it becomes a mess for a group of people to have the same contact
information - so this would be very helpful.

2. Also my Other Contacts keep disappearing even though they are added as
favorites - any clue why?

Thanks