Meeting Request

[Guest]

We're using Exchange 2000 with Outlook 2000/2003 clients. We created
accounts for all our meeting rooms and share it to whoever needs access to it.

My question is this:
One person books a meeting room at a specific date/time. Is it possible to
restict another person from booking the same room/date/time?

thanks.

 

[Sue Mosher [MVP-Outlook]]

If you set up conference rooms as mailbox Calendar folders, as described at http://www.slipstick.com/calendar/scheduleall.htm, you should have seen the option in Tools | Options for allowing/disallowing conflicting appointments. The other part of the equation is that users must schedule the conference rooms as resources, not required or optional attendees.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Guest]

What we did was that we created a regular mailbox (exp. boardroom) and then
give permissions for the Calendar folder to individuals that need to book the
room.

I do not see the "allowing/disallowing conflicting appointments" option you
spoke about.

Are you referring to "Automatically decline conflicting meeting requests" &
"Automatically decline recurring meeting requests"?

thanks

 

[Sue Mosher [MVP-Outlook]]

Yes, "Automatically decline conflicting meeting requests" is it. I don't have the dialogs memorized and wasn't at an Outlook machine.

Are users taking care to invite the room as a resource? That setting won't apply unless they do.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers