Meeting Location

[hcaelxxam]

In outlook 2007, when you go to schedule a meeting there is a field for
'Location.' How do I add one? I want to be able to schedule meetings in our
conference room and then when its in use, noone else can schedule there.

 

[Diane Poremsky {MVP}]

You type the location in... but that isn't really what you want to do. You
need to invite the room as a resource so its blocked off. Is a mailbox
configured for the room? If not, speak to your exchange admin.

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



Exchange Messaging Outlook newsletter:
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[hcaelxxam]

Do you mean that there needs to be an account set up as the location, meaning
its like inviting a 'person' named conference room so that whenever that
'person' is in a meeting you can't schedule another one?

You type the location in... but that isn't really what you want to do. You
need to invite the room as a resource so its blocked off. Is a mailbox
configured for the room? If not, speak to your exchange admin.

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



Exchange Messaging Outlook newsletter:
(e-mail address removed)




You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

In outlook 2007, when you go to schedule a meeting there is a field for
'Location.' How do I add one? I want to be able to schedule meetings in
our
conference room and then when its in use, noone else can schedule there.

 

[Diane Poremsky {MVP}]

Correct. That is how company resources are done.

(If it’s a meeting room at the local holiday inn, you type in the field,
since you won't want or need a mailbox for it. )

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



Exchange Messaging Outlook newsletter:
(e-mail address removed)




You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

Do you mean that there needs to be an account set up as the location,
meaning
its like inviting a 'person' named conference room so that whenever that
'person' is in a meeting you can't schedule another one?

You type the location in... but that isn't really what you want to do.
You
need to invite the room as a resource so its blocked off. Is a mailbox
configured for the room? If not, speak to your exchange admin.

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



Exchange Messaging Outlook newsletter:
(e-mail address removed)




You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point
your
newsreader to msnews.microsoft.com.

In outlook 2007, when you go to schedule a meeting there is a field for
'Location.' How do I add one? I want to be able to schedule meetings
in
our
conference room and then when its in use, noone else can schedule
there.

 

[hcaelxxam]

Thanks for your help so far. I can get that done. In any case though,
doesn't that seem a little... 'jerry-rigged?'

Correct. That is how company resources are done.

(If it’s a meeting room at the local holiday inn, you type in the field,
since you won't want or need a mailbox for it. )

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



Exchange Messaging Outlook newsletter:
(e-mail address removed)




You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

Do you mean that there needs to be an account set up as the location,
meaning
its like inviting a 'person' named conference room so that whenever that
'person' is in a meeting you can't schedule another one?

You type the location in... but that isn't really what you want to do.
You
need to invite the room as a resource so its blocked off. Is a mailbox
configured for the room? If not, speak to your exchange admin.

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



Exchange Messaging Outlook newsletter:
(e-mail address removed)




You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point
your
newsreader to msnews.microsoft.com.


In outlook 2007, when you go to schedule a meeting there is a field for
'Location.' How do I add one? I want to be able to schedule meetings
in
our
conference room and then when its in use, noone else can schedule
there.

 

[Diane Poremsky {MVP}]

Not really. You need some method to automatically mark off the conference
room - and this does it all. It can automatically accept (and decline)
invites and publishes free/busy so you can easily check availability.

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



Exchange Messaging Outlook newsletter:
(e-mail address removed)




You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

Thanks for your help so far. I can get that done. In any case though,
doesn't that seem a little... 'jerry-rigged?'

Correct. That is how company resources are done.

(If it’s a meeting room at the local holiday inn, you type in the field,
since you won't want or need a mailbox for it. )

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



Exchange Messaging Outlook newsletter:
(e-mail address removed)




You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point
your
newsreader to msnews.microsoft.com.

Do you mean that there needs to be an account set up as the location,
meaning
its like inviting a 'person' named conference room so that whenever
that
'person' is in a meeting you can't schedule another one?

:

You type the location in... but that isn't really what you want to do.
You
need to invite the room as a resource so its blocked off. Is a
mailbox
configured for the room? If not, speak to your exchange admin.

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



Exchange Messaging Outlook newsletter:
(e-mail address removed)




You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point
your
newsreader to msnews.microsoft.com.


In outlook 2007, when you go to schedule a meeting there is a field
for
'Location.' How do I add one? I want to be able to schedule
meetings
in
our
conference room and then when its in use, noone else can schedule
there.