Meeting disappears when declined

  • Thread starter Thread starter Dave
  • Start date Start date
D

Dave

Can I decline a meeting invite, but keep the meeting in my calendar for
reference?
I often have two meetings that conflict, however if I decline one it
disappears from my calendar, then sometimes the other meeting gets cancelled
or moved
 
Yes there's a setting for that. Tools | options | email options | advanced
email options| Delete meeting request from Inbox when responding.

Oh and next time, please post your version. It's rare that an answer suits
all versions.

Regards

Judy Gleeson
MVP Outlook
Trainer and Consultant www.pragmatix.com.au
My suggested settings for Outlook 2003 are FREE on my website.

..
 
Thanks Judy,


Judy Gleeson (MVP Outlook) said:
Yes there's a setting for that. Tools | options | email options | advanced
email options| Delete meeting request from Inbox when responding.

Oh and next time, please post your version. It's rare that an answer suits
all versions.

Regards

Judy Gleeson
MVP Outlook
Trainer and Consultant www.pragmatix.com.au
My suggested settings for Outlook 2003 are FREE on my website.

..
Click to expand...
 
That doesn't work. I have that setting turned off so that invites don't get
deleted when I respond to them. But even with that setting off, meetings
you decline stay in your calendar. The only workaround I've found is to do
the following:
1. Decline a meeting that I can't attend because of a conflict and send my
response so the meeting organizer knows I won't attend
2. Go back to my inbox, open the invite again, change the "show as" time to
"free", and accept the same meeting (but don't send a response to the
organizer). That puts the meeting back in my calendar.
3. If my conflicting meeting gets cancelled, I then can open the meeting I
declined and accept it again, this time sending a response to the meeting
organizer.

What would be far more helpful is for Outlook to decline a meeting like you
currently can (for meetings you don't want to go to regardless of whether
you're free or not) or decline a meeting but keep it in your calendar and
showing as "free" time (for meetings you'd like to attend if your schedule
frees up.

Then, if the conflicting meeting was cancelled, Outlook could alert the user
that there's another meeting at that time and allow them to accept or decline
it.

This is a major issue for me since I'm often overbooked at any given time
and meeting schedules tend to change frequently.
 
oops, typo: make that "But even with that setting off, meetings you decline
DON'T stay in your calendar.
 
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