Making Revisions

[Guest]

Word 2003

When making a long series of intermittent revisions through a document I use
the "Find" feature (Ctrl F) in order to locate the next revision in a
document. However, many times once the word or phrase "searched for" is
found, I find the "Search and Replace" menu can sometimes remain in the way,
blocking my view of the document in the background. which means I either have
to "close" it or drag it to another location.

Has anyone come up with a "work around" to this procedure or discovered a
better way for making revisions to lengthy documents?

Thanks in advance - RPM

 

[Suzanne S. Barnhill]

You can close the Find dialog and use the Browse Arrows at the bottom of the
vertical scroll bar to Find Next or Find Previous.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Guest]

Suzanne:

As always, thanks so much for your assistance. However, the process that
you mentioned works just fine if the word or phrase for which one is
searching remains the same. In the instances upon which I based my question,
the subsequent revisions are very likely to not be the same word or phrase.

I was hoping that perhaps there was a keystroke or something that could be
implemented to quickly close down (or minimize) the "search" dialogue box or
perhaps move it to the background until the "Ctrl F" is used once again for
subsequent, albeit different, ongoing revisions throughout a lengthy
document.

I have found that I can use the "Alt Ctrl" combination to move the focus
from the "search" dialogue box to the main document. However, oftentimes I
find that the dialogue box will block my view of the "searched for" word or
phrase, creating the need for either moving the dialogue box or closing it
down completely in order to institute and/or view the revisions.

I the meantime, I remain open to any other suggestions that you or other
community members may have in this regard.

Thank so much - RPM

 

[Herb Tyson [MVP]]

Once I've found the first occurrence, I just press Escape to close the Find
dialog box, and use Shift+F4 (RepeatFind) to find additional occurrences.
RepeatFind doesn't display the dialog box.

Actually, I lied. I don't use Shift+F4, although that and Alt+Ctrl+Y are the
built-in assignments. I also assigned F12 to RepeatFind (normally assigned
to FileSaveAs), because I prefer a one-finger Repeat Find solution.

 

[Guest]

Herb:

Once again thank you for your follow-up assistance. However, as was the
case in my earlier response to Suzanne, the "RepeatFind" works great if one
is searching for the same word or phrase throughout a document. However, my
initial query concerns searching for words or phrases that are most likely to
be different as one progresses through the revisions to a document.

In other words, what I am hoping to accomplish is a "quick and dirty" method
for making ongoing revisions to a lengthy document without the need for
closing down the "search" dialogue box in order to make subsequent (yet
different) searches.

My apologies for not making myself clear in this regard. I have the feeling
that somehow I have not presented my question in the most comprehensive
manner.

Perhaps you (or someone) can supply me with the procedure that you (or they)
use for making ongoing revisions to a lengthy document.

Thanks so very much - RPM

 

[Suzanne S. Barnhill]

It seems to me that ESC to close the dialog and Ctrl+F to open it would meet
your needs.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Herb Tyson [MVP]]

Either that, or use two monitors--like I do--and drag the Find dialog to the
2nd monitor.

--
Herb Tyson MS MVP
Author of the Word 2007 Bible
Blog: http://word2007bible.herbtyson.com
Web: http://www.herbtyson.com

 

[Guest]

Suzanne:

Thanks so much for your input. I believe I'm one of those people who was
looking for a procedure that just doesn't exist within Word 2003. However, I
will say that your suggestion of using the "Esc" Key to close down the
"Search" window is a step in the right direction for me and is a faster way
of accomplishing it than the method I was using previously.

I don't know how you guys do it - but you have my gratitude just for being
there and for being so responsive.

RPM

 

[Guest]

Herb:

Thanks so much for your input. I believe I'm one of those people who was
looking for a procedure that just doesn't exist within Word 2003. However, I
will say that your suggestion of using two monitors may be something that I
will investigate further down the road.

I'm a "key stroke" kind of guy (from the early days of WordPerfect 5.1) and
although this situation is not that big of a deal, it was something that I
had thoughts about for some time and believed that I would investigate to see
if my approach could be improved upon.

I don't know how you guys do it - but you have my gratitude just for being
there and for being so responsive.

RPM