Make chapter headings start at 3 or 4 instead of at 1?

[Guest]

I need to create a PDF file out of multiple Word documents. These Word
documents have numbered chapter heads. The people I work with want the
bookmarks (TOC) to run consecutively in the final PDF file. The only way I
can think of to do that automatically is to adjust the heading number that
the second and third Word documents start on, so that, for example, the Word
document that will be the second part of the PDF file begins on chapter 4
instead of 1 (chapter 1 - 3 being in the first Word document). I can't find
any instructions to do this. Is this possible?

I am using Windows XP and Word 2003.

Many thanks!

 

[Guest]

Joan,
Provided your Headings styles are outline numbered, follow these steps to
change the numbering to start with section 4:
1. Place your cursor next to your Heading 1 Style and activate the Styles
dialog box. (Format, Styles).
2. Choose Heading 1 if necessary, and drill thru the Styles dialog box
(Format, Numbering, Customize) and change the "Start at" number to 4. Click
OK back thru the dialogs.
If your outline numbering was set up correctly, all your heading levels
should increment automatically.

 

[Stefan Blom]

If the number of files is no more than three (two?) it would be a lot
easier to combine them into a single Word document before converting. Is
there a specific reason why you cannot do that? Note that if you are
concerned with layout or style changes, you can do some testing via
Insert | File.

--
Stefan Blom
Microsoft Word MVP


in message
news:[email protected]...

 

[Guest]

Thank you so much, Angel!! Your instructions are much appreciated.
Stefan, I started with a huge Word document that includes many tables and
graphics and was very difficult (slow) to manage. Generally we use Word for
our documentation, but this document was just too large for Word. The only
fix I could come up with that will satisfy the users is to break the document
down into a few Word files that I can edit as needed, and to put it together
into one PDF for them to use.

 

[Stefan Blom]

OK.

--
Stefan Blom
Microsoft Word MVP


in message

 

[Guest]

Hi Angel,

I finally tried to follow your instructions, and got lost where you say to
"drill thru the Styles dialog box...." I placed my cursor next to the heading
that I want to change (from "1" to "3.4," actually), and then I select Format
and then Styles and Formatting to open the Styles and Formatting dialog box.
I don't see any place where I can change the "Start at" number.

Thank you again for your help!
Joan

 

[Guest]

Okay, I looked around some more, aided by your help, and figured out how to
do it! Here are the instructions I wrote up to save for myself:

1. Place your cursor next to your Heading 1 Style and activate the Reveal
Formatting dialog box. (Format, Reveal Formatting).
2. Scroll down and select List (notice it includes “Start at).
3. In the Bullets and Numbering dialog box, the Outline Numbered tab should
be selected, as should the box that shows the heading style I use (?). Click
Customize.
4. In the Customize Outline Numbered List dialog box, if I want to change a
heading from “1.2†to “3.4,†in the Level box, select 1 and then in the Start
at box, select 3. Click OK.
5. Open the Customize Outline Numbered List dialog box again. This time
select Level 2 and then Start at 4. Click OK. Voila!

Thanks again for your help!

 

[Guest]

But now I find that, though these instructions seem to work, they don't
"stick." If I save the document after I make these changes and then close the
document, the first heading has reverted back to "1.1" when I open the
document again. What am I doing wrong??

Thanks!