Mail merge sends addtional addresses instead of the one I checked

[BizBroker]

Starting a Mail Merge from within Outlook I check one email in "Mail Merge
Recipients" and it has sent it to many other I did not check. Why would this
happen?
--
Maximum Respect,
Christopher Thompson
Business Development
Global Realty Services
GlobalTeamRealtors.com
(209) 430-7076
"Never say ''no'', until you KNOW what you are saying ''no'' to"...

 

[Russ Valentine]

State clearly what you are doing. State what is happening that you think
should not.
Your post contains no information.

 

[BizBroker]

First I went to Outlook. Then I opened the Contact Folder. I go to a category
I created for this emailing of a Word document. I highlight the main header.
Then I went to Tools>Mail Merge it open Mail Merge Contacts. I then get
Select Contacts. It has 2 options of Contacts. I check the one with my
complete list. Click ok. Then the Merge Mail Recipients list builds. None of
the Contacts that come up are for who I want so I uncheck all of them. I then
go to Insert Address Block and Specify Address elements. Only checking
Recipients name. Then Finish & Merge. I hope this helps.
--
Maximum Respect,
Christopher Thompson
Business Development
Global Realty Services
GlobalTeamRealtors.com
(209) 430-7076
"Never say ''no'', until you KNOW what you are saying ''no'' to"...

 

[Russ Valentine]

Doesn't make sense. If you started the merge from Outlook and had already
selected the recipients, Outlook wouldn't ask you to select them again.
Try again, more accurately.

 

[Russ Valentine]

Now I see. This isn't Outlook's error. It's yours. You must be following
your own procedure instead of the correct one. If you started the merge from
Outlook by selecting your recipients, why would you then select a second,
different set of recipients in Word? That would certainly never work.

 

[Gordon]

Now I see. This isn't Outlook's error. It's yours. You must be following
your own procedure instead of the correct one. If you started the merge
from Outlook by selecting your recipients, why would you then select a
second, different set of recipients in Word? That would certainly never
work.

I think the OP is confused by the dialog box that appears after Tools-Mail
Merge is selected.
The DEFAULT setting is "All Contacts in Current View" which unless the OP
has filtered the view to just show the category he wants, WILL select all
the contacts.
What the OP needs to do is to check the "Selected Contacts Only" radio
button. That will only use the selected Category.

I think.....

 

[Russ Valentine]

Doubt it. His post is hopelessly vague, but he does say he used "Select
Contacts" in Outlook.
Then he says he selects his Contacts a second time.