macros

[Guest]

Is there a way to save typed text as a macro? I frequently type lengthy
documents that are repeated from time to time. I do not know ahead of time
that it may be used again, so I do not begin typing it as a macro. I
understand that once I have determined it can be converted into a macro I can
type it that way, but just wondering if there was a short cut to make a
document a macro once it has been typed?

 

[Guest]

Yes, although I don't think you mean "macro" in the sense that it is usually
used in Office.
If you are using Office 2007, you will want to use Quick Parts feature to
store this text. Select your text, and on the Insert tab drop the Quick
Parts gallery. At the bottom, choose "Save Selection To Quick Part Gallery".
And you can classify what kind of part it is.

In Office 2003 or earlier, use the AutoText feature. I believe it's on the
Insert menu. Bringing up the AutoText dialog will allow you to specify a
name for your selected text. The next time you want to insert that block of
text, use Insert AutoText and choose that name.

Word Help will have more on both of these features.

 

[Guest]

I use the AutoCorrect feature extensively. However, in Word 2003 I have found
that the AutoCorrect feature only allows so many characters. Also, the same
situation applies in that I have aleady typed the text before knowing it is
going to be a macro, so what I am really asking is "is there a way to make a
macro from already typed text? i.e., convert the typed text to a macro
without having to retype it?" Thanks for your response.

 

[Guest]

Autocorrect and AutoText are two different things. AutoText stores larger
pieces of text, and you don't have to re-type it to add an entry -- you just
select what you have already typed and it will add the entry (you just give
it a name). Try selecting a piece of text that you want to store to use
later and doing Alt+F3. It should pop up with a small dialog to give your
text a name.

Right-click on any toolbar and select AutoText. This should bring up the AT
toolbar where you can choose these pieces of text to insert.

Word 2007 has a much fuller feature around this called Quick Parts.

 

[Guest]

Renee
Thank you so much! I had no idea AutoText even existed and I have been using
this program for years! This is EXACTLY what I was looking for.