looking for a non-macro way to force Print Layout as the default v

[Guest]

I've seen other posts in this discussion group that explain how to use a
macro to force the print layout view, but what if i don't want to use a macro
for this?

The reason why I don't want to use a macro is because of the
potentially-confusing security message that often ensues, depending upon the
user's security level. I want my users to be able to open the documents
without having to go through this step.

Is there another way?

Thanks,

 

[garfield-n-odie [MVP]]

See http://word.mvps.org/FAQs/General/SaveViewAndZoom.htm .

 

[Tony Jollans]

I want my users to be able to open the documents

without having to go through this step.

What do the users themselves want?

One reason for asking is that the View is saved with the document so that if
they always work in Print View, documents should always be in that view
without any effort or your part - or theirs. If they don't always use that
view, why do you want to impose it on them?

 

[Suzanne S. Barnhill]

I think you're confusing the issue here:

1. The view is saved with the document; therefore, if it is saved in Print
Layout view, it will open in that view (on any machine) barring
interference.

2. The "interference" is caused by Reading Layout view. If the user has not
disabled "Allow starting in Reading Layout" (Tools | Options | General),
then a document opened directly from an attachment will open in that view.

There are several ways around this:

1. A macro, which the OP doesn't want, for sensible reasons.

2. A suggestion that the recipient save the document to the HD before
opening (which is only prudent and reasonable, but many users don't do it,
to their cost).

3. A suggestion that the recipient disable Reading Layout view.

The last option is quite presumptuous; if the recipient *wants* to read the
document in that view, it should be his/her choice. But many users *don't*
want to read documents in RL view and just don't know how to disable it.
Therefore, if the document is to be emailed, I would combine options 1 and
2: in the cover email, point out that, if the recipient wants to see the
document as it was intended to be seen, it is best viewed in Print Layout
view, which will be the result if the document is saved before opening;
otherwise, exiting RL view (using ESC) or disabling it (provide
instructions) is a workaround.

If the document is not to be emailed, the situation does not arise; it will
open in Print Layout view.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Tony Jollans]

Well, I'm often wrong, but ...

1. I thought I said that

2. I hadn't thought about Reading Layout but the OP didn't mention e-mail. I
kind-of envisage users as people working with documents on (probably
network) drives rather than routinely from attachments.

 

[Suzanne S. Barnhill]

Not to start an argument, but what you said was:

"One reason for asking is that the View is saved with the document so that
if they always work in Print View, documents should always be in that view
without any effort or your part - or theirs. If they don't always use that
view, why do you want to impose it on them?"

Perhaps I'm missing something (earlier in the thread), but I read this as
suggesting that a document would open in the view preferred by the
recipient; yet if the document opens in the view in which it is saved, then
it will open in the view in which it was saved by the creator/sender. The
recipient can then edit it and save it in a different view, but that's
another issue.

IOW, if you create a document in your preferred view and save it, you can
open it in that view. But if I create a document and save it in my preferred
view (which is different from yours), the only way you can open it in your
preferred view (the first time) is with an AutoOpen macro in your
Normal.dot. The only way I can then force you to open it in my preferred
view is with an AutoOpen macro in my document.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Tony Jollans]

I must have written it badly - I'm not disagreeing with you Yes, the view
is saved with the document.

If all the OP's users want - and use - Print Layout View, there shouldn't be
a need to do anything; it will happen all by itself. If they don't (all use
that view) then I was wondering why Kevin wanted to force it on them.

But, as already noted, I had forgotten the possibility of Reading Layout -
which is probably what the real issue is.

 

[Suzanne S. Barnhill]

I think you're still missing the point a little bit. You say:

If all the OP's users want - and use - Print Layout View, there shouldn't be
a need to do anything; it will happen all by itself. If they don't (all use
that view) then I was wondering why Kevin wanted to force it on them.

My point is that if the users are opening a document created by someone else
(which is what it sounds like), then the view selected by the creator of
that document is going to be "forced on them" anyway. Macros don't come into
it here unless the users themselves are using macros to force their own
preference.

But what we should probably be addressing is the misconception that a macro
is required to force a specific view (unless Reading Layout is the issue).
Since the view is saved with the document, it will, as you say "happen
automatically."

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.