linking documents

[Guest]

I am trying to link a document to a master document to make a manual. but
every time i insert the file as an object and like it to the file it only
shows the first page of the other document. how can i get ti to show all of
the pages

 

[Cindy M -WordMVP-]

Hi =?Utf-8?B?dA==?=,

I am trying to link a document to a master document to make a manual. but
every time i insert the file as an object and like it to the file it only
shows the first page of the other document. how can i get ti to show all of
the pages

You'd need to link the file using a different method. Try Insert/File. Select
the file, then click the little arrow next to the "Insert" button (note: I'm
assuming Word 2002 or 2003). That will let you choose to link to the file.

Tip: this inserts a IncludeText field "under the covers". (Actually, you can
see it by pressing Alt+F9 to toggle the field codes.) An interesting thing
about this field is that you can edit the content in the "master document",
then press Ctrl+Shift+F7 to save your changes back to the source file. If you
want to

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)
http://www.word.mvps.org

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[Guest]

Cindy, I think this is what I want to do, but can I clarify it with you?
I currently have 15+ files (combined pages of about 400+) I'd like to
combine into one for ease of updating on my end. However the other users
will only need to look at ONE of the files at a time, that I've linked into
my "master" doc. So if I make my changes in the "Master" doc and by pressing
the Ctrl+Sh+F7 after I've saved my "master" it will automatically update all
'linked' files?

Thanks...

 

[Cindy M -WordMVP-]

Hi Barb,

I think this is what I want to do, but can I clarify it with you?
I currently have 15+ files (combined pages of about 400+) I'd like to
combine into one for ease of updating on my end. However the other users
will only need to look at ONE of the files at a time, that I've linked into
my "master" doc. So if I make my changes in the "Master" doc and by pressing
the Ctrl+Sh+F7 after I've saved my "master" it will automatically update all
'linked' files?

Yes, that ought to work But do note that you have to have the field(s)
selected when you press Ctrl+Shift+F7. This only works on selected IncludeText
fields. So Ctrl+A, Ctrl+Shift+F7. And note that you don't need to have saved
your "master", first. Ctrl+Shift+F7 will work at all times (as long as your IP
is in an IncludeText field, or one or more such fields are in the current
selection).

Cindy Meister

 

[Guest]

Hi

I am having the same problem as below ie when I inset a linked word file
into another Word file you only see the first page of the document. Does
anyone have any advice on how to resolve this issue?

Many thanks

 

[Stefan Blom]

Use Insert | File (Word 2003) or Insert tab | Object | Text from File (Word
2007) instead. In the Insert File dialog box, locate the file to insert.
Click the arrow next to the Insert button, and choose to Insert as Link.
This inserts an INCLUDETEXT field which can be updated with F9. And changes
made to the text displayed by such a field can be saved back to the original
(source) document by pressing Ctrl+Shift+F7. For more, see
http://word.mvps.org/faqs/tblsfldsfms/includetextfieldscontent.htm.

 

[Fairygodmother]

Dear Stefan and Cindy,

The Insert/File works great for WORD-to-WORD connections (use it often), but
it doesn't solve the problem for links between WORD and Excel.

With 2003, I have the same problem described by t and Barb - when in a WORD
doc and link to an Excel worksheet, it will only show the worksheet to the
end of that page. The substance of the worksheet will not wrap over to the
next page(s). This is a new problem with v. 2003; I've been using this
feature successfully since the 90's. It's an important feature for reports,
and now, I find myself spending A LOT OF TIME having to work around this,
when before 2003, it was a snap!

Surely there is a setting deep in the caverns of WORD that will fix this,
but I can't find it. I've done everything I can think of on the Excel end
(re-formatting, yada-yada-yada, to no avail).

Please HELP! Thanks.

 

[CyberTaz]

Are you certain you're using the Insert> *File* method and not Insert>
*Object*? The former inserts the data as a Word Table which continues on for
as many pages as necessary, whereas the latter inserts the workbook as an
OLE object which cannot - and never could - span a page break.

HTH |:>)
Bob Jones
[MVP] Office:Mac

 

[Fairygodmother]

Dear Cybertaz,

Thanks so much for your response.

I am certain that I am now using Object-link to file (I use Insert file with
WORD to WORD stuff -- unrelated to this issue; that works just fine).

I am also absolutely certain that in prior versions, linking to an Excel
spreadsheet that required going past the end of the WORD page to show the
entire worksheet worked. I have hard copy evidence in my files. (Anyway,
what use would such a feature be if you never knew if it would show the
entire worksheet?)

However, it is also true that prior versions did not call it "Object
linking," but rather something like "link to Excel spreadsheet." Mere
semantics, maybe, but the process was very different when I upgraded to 2003
(to expand it, I'm sure). Either the upgraded process has a bug in it, or
there is a setting I am missing.

Any ideas?

 

[Fairygodmother]

P.S. -- I use "insert Object" b/c it's important that I be able to produce
these 10 reports monthly by just updating the link (and making a few
pertinent changes in the WORD doc, of course). It's my understanding that I
cannot do that with "Insert File." Thanks.