Limiting Attachments in mails to selected receipients

[Sanjay Upmanyu]

This outlook feature will help avoid sending attachments to unneccassary
recepients. Many a times mail thread have managers etc on cc to aprise them
of status of mail subject.

Mail may require any respondant to send attachments as reply which typically
is meant for only prinicple sender and not the people in cc (At least not
all). Now these attachements can some time run into MBs and with many people
on the go and connecting through mobile devices may choke their mailbox.

Currenltly Outlook does not offer the feature to select recipients of
attachments. This results into either sending attachments to all or breaking
the mail thread by eliminating the undesired receipients.

I'm suggesting this on the basisi of persoanl experience and hope many of
you have also felt this.

Looking forward to comments and views on this.

Cheers

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[Brian Tillman [MVP - Outlook]]

This outlook feature will help avoid sending attachments to unneccassary
recepients. Many a times mail thread have managers etc on cc to aprise them
of status of mail subject.

Mail may require any respondant to send attachments as reply which typically
is meant for only prinicple sender and not the people in cc (At least not
all). Now these attachements can some time run into MBs and with many people
on the go and connecting through mobile devices may choke their mailbox.

Currenltly Outlook does not offer the feature to select recipients of
attachments. This results into either sending attachments to all or breaking
the mail thread by eliminating the undesired receipients.

I'm suggesting this on the basisi of persoanl experience and hope many of
you have also felt this.

Looking forward to comments and views on this.

Unfortunately, mail protocols do not implement this ability. It is not
Outlook's limitation, but the limittion of how mail is transmitted between
client and sender for all mail clients that use the same protocol. When a
mail client talks to a server, it says, "here's who I am", "this is who is
sending the message", "here are those who should receive it", and "here is the
message body". Only one list of receipients, with no distiinction among them,
is sent to the mail server. Mail protocols do not have distinctions among the
recipients. It doesn't matter whether those recipients were in the To, the
Cc, or Bcc field; during the transmission session, they are all
indistunguishable.

A mail client would have to create and send two completely separate messages,
increasing the size of your message transmission, not decreasing it, in order
to send attachments to one group of recipients and not another.

 

[Sanjay Upmanyu]

Brian while I agree with you regarding implementation challenges lel me
assure you that this is a must have feature nowadays with long mail trails
and numerous reciepients on mails. Put this along with mobile users with
download speed challenges and this trouble seems worth the effort.

Hope to see inputs from other users on desirebility of this feature.

Cheers,

Sanjay

 

[Gordon]

Brian while I agree with you regarding implementation challenges lel me
assure you that this is a must have feature nowadays

Then you need to change the way Email is transmitted as per Brian's post.
Good luck.

 

[Brian Tillman [MVP - Outlook]]

Brian while I agree with you regarding implementation challenges lel me
assure you that this is a must have feature nowadays with long mail trails
and numerous reciepients on mails. Put this along with mobile users with
download speed challenges and this trouble seems worth the effort.

Hope to see inputs from other users on desirebility of this feature.

Long mail "trails" should always be trimmed, and your mail client will be more
inefficient because of the necessity for sending two messages instead of only
one. However, if you think plenty of other people would appreciate this
ability in a mail client, you are certainly free to write one that behaves as
you wish. Maybe, if the demand is as high as you believe, you'd even be able
to sell copies of it.