Letter Template

[Guest]

Hi All,

I am preparing a letterhead template, but have 2 problems:

1. I want to include a JPG graphic at the top. The graphic is just 47Kb in
size, but when I insert it and save the document, its size is 2MB!!!! I dont
really want to send a letter of 2MB every time I write to someone, and that
size will soon eat all the disc space I have. Any way that this can be
smaller? The graphic really is not that big. When I save the letterhaed
without the logo, it is still 224KB in size....!

2. With this layout - I want to be able to protect the top area - the logo
and company name, and the address details at the bottom which is all in a
'footer'. I can't seem to get to a position, where the user will load up the
letterhead, type in their letter (and NOT be able to change the fixed
details), wnd when they save the letter, it will force them to ask for
another file name. Otherwise, I will constantly be getting my carefully
designed letterhead changed and overwritten.

Thanks for any advice.

REgards

 

[Graham Mayor]

For the letter head, see -
http://home.earthlink.net/~wordfaqs/Letterhead.htm

--
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Graham Mayor - Word MVP

My web site www.gmayor.com

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[Guest]

Still does not reslove the problem of the size of the template!!!


Any other thoughts?

 

[Suzanne S. Barnhill]

Link the graphic instead of embedding it. This will hugely reduce the size
of each letter created. If you need to email the letter to someone, you'll
need to unlink the linked graphic, which will put you back where you
started, but only for that file.

Although putting text and graphics in the header and footer suffices to
prevent inadvertent alteration of the letterhead layout, if you really want
to protect them, see
http://word.mvps.org/faqs/customization/ProtectWord2000PlusHeader.htm or
http://word.mvps.org/FAQs/Customization/ProtectWord97Header.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Guest]

How do I 'link' the graphic?

Thanks

Link the graphic instead of embedding it. This will hugely reduce the size
of each letter created. If you need to email the letter to someone, you'll
need to unlink the linked graphic, which will put you back where you
started, but only for that file.

Although putting text and graphics in the header and footer suffices to
prevent inadvertent alteration of the letterhead layout, if you really
want
to protect them, see
http://word.mvps.org/faqs/customization/ProtectWord2000PlusHeader.htm or
http://word.mvps.org/FAQs/Customization/ProtectWord97Header.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup
so
all may benefit.

 

[Suzanne S. Barnhill]

Insert | Picture | From File: In recent versions of Word, click the arrow
beside Insert and choose "Link to File." In Word 97 and earlier, check the
box for "Link to file" or "Insert as link" and clear the box for "Save with
document."

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.