Keeping out Fax numbers OL 2003


J

Joe McGuire

Is there a way to keep the fax numbers for Contacts out of the Select Names
window (address book?) when I click "To" when composing e-mail? I know I
can buy some utility that can do this, as I understand it, by tricking OL
into not recognizing fax numbers as e-mail addresses. We frequently end up
sending the occasional important e-mail to somebody's fax number, which
naturally means he gets neither the message nor the fax.
 
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B

Brian Tillman

Joe McGuire said:
Is there a way to keep the fax numbers for Contacts out of the Select
Names window (address book?) when I click "To" when composing e-mail?

Sure. Don't enter a fax number in the contact record.
 
J

Joe McGuire

I'm guessing that of my 896 contacts probably at least half have fax
numbers. So I'll have to look at some way to do this in an automated way,
such as Slipstick.
 
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J

Joe McGuire

Thanks. The Microsoft paper looks promising. But how do I back up my
Contacts folder alone?
 
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D

Diane Poremsky [MVP]

Make a new contacts folder called Backup - it can be in the pst you use or
in a new one (file, new, data fle) which you can then keep as a real backup.
Then from a table view (By Categories works well) select one, then Ctrl+A to
select all and Edit, Copy to folder.
 

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