Is this possible?

[jason]

Hi all,
I'm using Outlook 2003 and would like to know if I can do something similar
to what can be done in ACT!:
I'd like to set up and appointment with a few customers throughout the day.
In the calendar view I'd like to be able to see something other than the
subject line, but maybe something like the customer's name or city.
Then finally, I'd like to be able to print a day's worth of appointments,
but be able to print the appointment time, customer's name, address, and
phone number.

I've tried playing around with Outlook but can't seem to get this going.
Does anyone know of a way to do this with Outlook, or perhaps some other
Microsoft product.

Thanks.

Jason

 

[Sue Mosher [MVP-Outlook]]

Any folder view shows only the data in that folder, even though Outlook lets you think otherwise by allowing you to add fields from different types of items in the folder. Also, the day/week/month calendar view can display only the values of the Subject and Location fields found on the appointment form. Any data you want to display, therefore, must be in one of those fields.

Outlook prints only the data in any given folder. The contact's address and phone number are not stored in the Calendar folder. They are stored in the Contacts folder. To get them to print out with the appointment would require a custom code solution using one of these approaches:

1) Collate the data from the Calendar folder and the Contacts folder into a single Word document.

2) Use VBA code to add contact data as appointments are saved. For an example, see http://www.outlookcode.com/codedetail.aspx?id=566

3) Same as #2 only with a custom appointment form.


--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers