inserting file's location in footer


A

asf66

I often get word docs with the file's address inserted in on the bottom of
the page such as the following example:
C:\Documents and Settings\Lenovo User\My Documents\doc name

How do I insert a file's location in the footer of a document?

Thanks-
asf66
 
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M

marysully

In Office 2003: Click View->Header and Footer. The Header and Footer menu
should appear along with the Header box. Click on the icon "Switch between
Header and Footer" (ninth icon) and the Footer box will appear for you to
type your text. Close box when done. When editing you can simply click on the
footer text and the box will open.
 
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G

Graham Mayor

With a document that contains several sections, there can be several
different footers. You would have to choose which footer(s) you wanted to
insert the field into.

My preferred method would be to use a macro to insert and update the
filename field in the footer. The following macro will insert the filename
and path in each footer of each section of the document after any existing
footer content. It will only insert the field once, and just updates the
field if already present.

Sub InsertFilenameInFooter()
Dim oSection As Section
Dim ofooter As HeaderFooter
Dim oRng As Range
Dim oFld As Field
ActiveDocument.Save
For Each oSection In ActiveDocument.Sections
For Each ofooter In oSection.Footers
Set oRng = ofooter.Range
With oRng
For Each oFld In oRng.Fields
If oFld.Type = wdFieldFileName Then
oFld.Update
Exit Sub
End If
Next oFld
If Len(oRng) > 1 Then
.InsertAfter vbCr
End If
.Start = ofooter.Range.End
.End = ofooter.Range.End
.Fields.Add oRng, wdFieldFileName, "\p", False
.ParagraphFormat.Alignment = wdAlignParagraphRight
.Font.Size = 8
.Fields.Update
End With
Next ofooter
Next oSection
ActiveWindow.View.ShowFieldCodes = False
End Sub

Alternatively if you want to insert the filename and path at the end of the
document, the following macro will do that

Sub InsertFilenameAtEnd()
Dim oRng As Range
Dim oFld As Field
ActiveDocument.Save
Set oRng = ActiveDocument.Paragraphs.Last.Range
With oRng
For Each oFld In oRng.Fields
If oFld.Type = wdFieldFileName Then
oFld.Update
Exit Sub
End If
Next oFld
If Len(oRng) > 1 Then
.InsertAfter vbCr
End If
.Start = ActiveDocument.Paragraphs.Last.Range.Start
.End = ActiveDocument.Range.End
.Fields.Add oRng, wdFieldFileName, "\p", False
.ParagraphFormat.Alignment = wdAlignParagraphRight
.Font.Size = 8
.Fields.Update
End With
ActiveWindow.View.ShowFieldCodes = False
End Sub

http://www.gmayor.com/installing_macro.htm


--
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Graham Mayor - Word MVP

My web site www.gmayor.com

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