Inserting a new word document

[Guest]

I have a large word file (6mb) with embedded text boxes and Excel graphs. I'm
trying to incorporate a second word file (created on the same PC) which has
columns etc. and in a different font. I've tried all options of cut and
paste, inserting as a file, as an object etc. but everytime there is a
seemingly random, partial change to its font, some font sizes are increased,
some text underlined and the column format totally screwed up. Help

 

[Cindy M -WordMVP-]

Hi =?Utf-8?B?UmF5IFM=?=,

I have a large word file (6mb) with embedded text boxes and Excel graphs. I'm
trying to incorporate a second word file (created on the same PC) which has
columns etc. and in a different font. I've tried all options of cut and
paste, inserting as a file, as an object etc. but everytime there is a
seemingly random, partial change to its font, some font sizes are increased,
some text underlined and the column format totally screwed up.

the column formatting is problably going to be the easiest to maintain. Insert a
continuous section break at the beginning and end of the document you want to
insert. This should maintain the columns (which are section properties).

The fonts are trickier, because Word uses STYLES to control formatting. And if
two documents have the same style, then the style in the target document will
take precedence and change the formatting of the text you're inserting.

So you need to create a style (or styles) in the document you want to insert
that are NOT present (different names) in the target document. The style should
define the formatting of the text, and be applied to the text in the document
you need to insert.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)
http://www.word.mvps.org

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[Guest]

Thanks Cindy, I'll give that a try. Ray

Hi =?Utf-8?B?UmF5IFM=?=,

the column formatting is problably going to be the easiest to maintain. Insert a
continuous section break at the beginning and end of the document you want to
insert. This should maintain the columns (which are section properties).

The fonts are trickier, because Word uses STYLES to control formatting. And if
two documents have the same style, then the style in the target document will
take precedence and change the formatting of the text you're inserting.

So you need to create a style (or styles) in the document you want to insert
that are NOT present (different names) in the target document. The style should
define the formatting of the text, and be applied to the text in the document
you need to insert.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)


This reply is posted in the Newsgroup; please post any follow question or reply
in the newsgroup and not by e-mail