Insert vs Copy-Paste vs Paste Special etc.

[Patti Barden]

Hi,
I have this 300 pg formatted document (W97 or 2000). I want to go thru it
and add small pictures and images in the paragraphs to illustrate the story.
I seem to be having trouble with them going where I want them to. I have
tried methods listed. I want the image to stay with the document so I can
burn a CD and send it to friends. Is Paste Special the best way?

Also, I want to label the picture. I don't like Captions because it seems to
require Figure 1., etc. I just want to name the person or place and do not
want the text on top of the picture. Have tried text box to pull under the
picture but cannot seem to get that to work right either.

Any help greatly appreciated.
Patti

 

[Graham Mayor]

The simplest method is to paste the images in line, whereupon they behave
like a giant font character. Put each on a line of their own and they'll
stay in place.

Captions are only a type of numbered paragraph. if you caption the pictures
inserted as shown, the caption is inserted below the image. You don't have
to have 'Figure' included. You don't even need the number - just apply a
suitable paragraph style - Caption uses the Caption style.

Don't try and save directly to CDR, and bear in mind that unless the
recipient has the same system and printer driver as you, that the document
will reformat to the recipient machine anyway. The answer is to send the
document in PDF format, to which end you'll need additional software. There
are some PDF options (some expensive, some not) linked from the favourites
page of my web site.

--
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Graham Mayor - Word MVP
E-mail (e-mail address removed)
Web site www.gmayor.com
Word MVP web site www.mvps.org/word
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[Patti Barden]

Hi Graham,
Thanks for answer. I have cracked the "figure" problem but still not having
satisfactory results. Can you give me a step by step?

This is one way I have tried: Open file with image, Cl Copy, go to Para in
Word doc. , Cl paste at desired location. (Image always larger than what is
stated from the Photo Editing program). Resize (reformat) picture down to
right size, Cl
Picture bar, Cl Word Wrap to tight. So far so good. Now Cl Caption, type in
heading, Cl Ok. I am unable to wrap text around Caption box when I pull it
in to place under the picture. (It covers the Para text unless I pull it up
into the picture area).

Very frustrated. :-(
Patti

 

[Graham Mayor]

A few things have changed over the various Word versions. In the latest
version, if you follow the steps you have listed, the caption is placed
under the image in its own text box, which in this case has the same tight
wrap style set. Check the wrapping on the caption box.

A workaround might be to put the image in a text box and put the caption in
the box with it. Then set the wrap of the text box to tight. A text box need
not have a border.

--
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Graham Mayor - Word MVP
E-mail (e-mail address removed)
Web site www.gmayor.com
Word MVP web site www.mvps.org/word
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[Patti Barden]

Ok, I have tried the Workaround you suggest and fiddled between W97 and
W2000 to try and get it to work for me, so almost. But, I cannot get rid of
the Text box either around the Caption or around the picture. Have poked all
the border boxes I can find and clicked none but no help.
Any thoughts?
Thank you. Patti

 

[Suzanne S. Barnhill]

If it is just the line you are trying to get rid of, then double-click on
the edge of the text box to bring up the Format Text Box dialog (or
right-click and choose Format Text Box). Then, on the Colors and Lines tab,
choose No Line.

If you're trying to combine the graphic and caption in a single text box,
just select the graphic, press the right arrow key to get past it, and press
Enter to insert a new paragraph. Then select the text in the caption text
box, Cut, and Paste into the graphic text box. Delete the empty caption text
box.

If you need to create a Table of Figures, you will find that Word will not
"see" a caption in a text box. In that case, a frame is a better solution.
On the Text Box tab of Format Text Box click the Convert to Frame... button
and ignore the warnings. You may need to remove the border from the frame;
that one does come from Format | Borders and Shading.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Graham Mayor]

Format text box > colours & lines > line colour = no line.

--
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Graham Mayor - Word MVP
E-mail (e-mail address removed)
Web site www.gmayor.com
Word MVP web site www.mvps.org/word
<>>< ><<> ><<> <>>< ><<> <>>< <>>< ><<>

 

[Patti Barden]

Thanks Suzanne, you provided the magic word.
Patti

 

[Patti Barden]

Thanks Graham, That worked fine.
I was looking in the wrong place. My main problem from the beginning was in
not placing the Text Box in the paragraph and then wrapping text. Then was
able to go back insert Captian, paste in image, D cl text box border and
clicking no line. All ok.
Thanks so much for your help!
Patti