Index names in Word

[Sohxar]

I have to make a list of authors cited in a thesis at the end of it. In the
text I cited them just with the surname, but in the index I'd like to put the
name, as well.
Ex.
Mike Red is cited in the text as RED, M. If I mark it like this, the final
index will be RED, M. But I want RED, Mike. If I mark it with the name it
can't find it in the text because here there's just the last name. IS it
possible to associate the name to a mark, in order to make it appear in the
final index, but without looking for it in the text?
I hope it's comprehensible!
Thanks

 

[Jay Freedman]

I have to make a list of authors cited in a thesis at the end of it. In the
text I cited them just with the surname, but in the index I'd like to put the
name, as well.
Ex.
Mike Red is cited in the text as RED, M. If I mark it like this, the final
index will be RED, M. But I want RED, Mike. If I mark it with the name it
can't find it in the text because here there's just the last name. IS it
possible to associate the name to a mark, in order to make it appear in the
final index, but without looking for it in the text?
I hope it's comprehensible!
Thanks

When you "mark" an index entry, you're inserting a field. These fields are
automatically formatted as Hidden text, but you can see them if you click the
Show All button (the one with the ¶ symbol on it). For the entry in your
example, you would see this at the point where you marked it:

{XE "RED, M."}

Just edit that field to look like this:

{XE "RED, Mike"}

When you update the index at the end of the document, it will appear the way you
want it, regardless of what's in the regular text at that point. In fact, you
can insert index entries with text that doesn't appear anywhere in the document
text.

 

[Sohxar]

When you "mark" an index entry, you're inserting a field. These fields are
automatically formatted as Hidden text, but you can see them if you click the
Show All button (the one with the ¶ symbol on it). For the entry in your
example, you would see this at the point where you marked it:

{XE "RED, M."}

Just edit that field to look like this:

{XE "RED, Mike"}

When you update the index at the end of the document, it will appear the way you
want it, regardless of what's in the regular text at that point. In fact, you
can insert index entries with text that doesn't appear anywhere in the document
text.


--
Regards,
Jay Freedman
Microsoft Word MVP
Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit.
Thank you, you're right. But if I change the field, it will not recognize anymore just RED, but RED, Mike. I tried. If I change that field it will look for just what is in the field.

 

[Sohxar]